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General

  • Is there an updated procedure manual for the office?

  • Is everyone required to take their vacation?

  • Is the official / department head bonded?

  • Is there a copy of the office fixed asset list on hand?

  • Is the inventory periodically reviewed and assets accounted for?

Receipts

  • Are receipts used for all intakes of money?

  • Are receipts prenumbered?

  • Are all receipts dated, signed and have the amount of money received filled out and a copy given to the customer?

  • Are all checks received properly filled out and stamped before the receipt is issued?

  • Does each cash drawer balance out daily and verified by a second party?

  • Are amounts collected appropriate?

  • Does someone other than the person receiving the money prepare the bank deposits daily?

  • Is mail opened daily and checks received stamped immediately?

Dispursements

  • Are all disbursements made by prenumbered checks?

  • Are all unused checks accounted for and adequately safeguarded ?

  • Are checks approved by someone other than the person responsible for keeping the books?

  • Are all voided checks marked void and accounted for?

Bank accounts

  • Are the bank statements reconciled monthly by someone other than who prepares the deposits and checks?

  • Are the bank statements and reconciliations turned into the auditors office in a timely manner?

  • Are voided checks accounted for and appropriately handled?

Accounting bookkeeping reporting

  • Are transactions entered daily?

  • Are daily transactions verified with the reports?

Cash on hand

  • Currency:

  • Checks, money orders & credit card transactions:

  • Total money on hand:

  • Minus starting funds:

  • Cash drawer balance:

  • Does the cash on hand balance with reports?

  • The above cash was counted in my presence and returned to me intact.

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