Cash Crusaders Store Admin Audit

• Document No.

• Cash Crusaders Admin Audit and High Value Count Check

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• All supporting Excel reports pertaining to returns ,repairs laybyes etc .must be done and kept for inspection upon request.

Safe Check and Cash Count

• Check the previous day's safecheck to ensure that it has balanced and that there is no variance.if the safecheck is not balanced ,state the overage or shortage indicated on the safecheck in the comments section.

• Is the safecheck free from shortages?

  Yes

  No

  N/A

• Do a physical count of the cash in the safe and state the overage or shortage in the comments section

• Is the physical cash correct ?

  Yes

  No

  N/A

• List the management team on duty for the current and previous day and state the explanation the explanation for the safe shortage?

Cash Movement Report

• Check the Cash Movement Report (month to date ).Please comment on all discrepancies in the comment section with reasons for the discrepancies

• Is the Cash Movement Report free of discrepancies ?

  Yes

  No

  N/A

• List the dates and amounts of the discrepancies with explanations for each one

Manual slip book

• Check the manual slip book to ensure that the book is free of cash and note the date and reason for last use by answering the following questions.

• Is the manual slip book free of cash ?

  Yes

  No

  N/A

• Note the amount of cash in the book

• What is the date of last use

  Date

Quarantine Release

• Check the quarantine release report and the quarantine release history reports (export to excel ) and answer the following questions :

• Is the bucket system for Quarentine release in use?

  Yes

  No

  N/A

• Is the quarantine release reports up to date and does not reflect more than 2 days stock behind?

  Yes

  No

  N/A

• List the number of items still to be released and the rand value of these items.This can be done by exporting the QR report to Excel

• Check the quarantine Release History report (Cashpos Reports - reports - QR-QR History report) select the previous date only and note the number of items released the previous day along with the Rand value.This would indicate how much work was done on the QR system the previous day.

Returns

• Check the Returns file. Each return must have the Goods returned doc + customers returned slip and the Cashpos till slip. The goods returned document must be completed correctly and be signed by the Manager and customer .Answer the following questions.

• Does the store have a proper returns file in place and is it in use?

  Yes

  No

  N/A

• Does all returns checked for the period have the correct documentation attached?

  Yes

  No

  N/A

• Has all returns in the file for the inspection period has managers ,cashiers and customers signatures ?

  Yes

  No

  N/A

Laybye Audit

• Check the expired laybyes on Cashpos and answer the following questions.

• There should be no expired laybyes on the system.Does the stores expired laybye system comply?

  Yes

  No

  N/A

Repair Audit

• Check the store and customer repair on Cashpos for repairs older than 14 days and answer the following questions.

• Is the repairs up to date with no store and customers repairs older than 14 days ?

  Yes

  No

  N/A

• Check the repair analysis report and item log the last weeks repairs .Note the number of repairs that have been opened and closed. Answer the following questions .

• Does the store comply with no repairs that have been opened and closed ?

  Yes

  No

  N/A

Cashup Audit

• Check the last weeks cashups for signatures ,cash shortages ,pay outs etc. and answer the following questions. List the dates of the cashups checked.

• Is all retail cashups signed by the cashier and manager?

  Yes

  No

  N/A

• Is all retail cashups checked free from cash shortages?

  Yes

  No

  N/A

• List the cashier the date short and the amount

• Check the credit card control sheet and ensure that the sheet is correctly completed.

• Is the credit card control sheet correctly completed?

  Yes

  No

  N/A

• Is all buyshop cashups signed by the manager and buyer?

  Yes

  No

  N/A

• Is the buyshop cashups free from cash shortages?

  Yes

  No

  N/A

• List the shortages with the buyers names and the dates they were short

Payouts

• Check that all pay outs are signed by the manager and that pay outs are accompanied by the correct supporting slips

• Does all pay outs meet the above criteria?

  Yes

  No

  N/A

• List the pay outs that do not have correct supporting slips

Scrap Gold

• Check the scrap gold file for correct documentation. Each scrap gold sale should have the Scrap Gold recon sheet + the dealer invoice +the Cashpos invoice. Answer the following questions.

• Does the stores scrap gold file comply with the above standard?

  Yes

  No

  N/A

Security

• Check the stores security file for the daily and weekly security checks.

• Has the store completed the daily and weekly security check and signed the sheets?

  Yes

  No

  N/A

• Check that staff are wearing their wrist panic bracelets.

• Are staff wearing their wrist panic bracelets?<br>

  Yes

  No

  N/A

Training File

• Check that the store has a training file in place and the training register is signed and in place .

• Does the stores training file comply with the above standard?

  Yes

  No

  N/A

Buy sheet Audit

• Check 2 days buy sheet for trends .Note the buyers and make comments on the following questions .e.g. Liberty did not sign 5 of the 20 buy sheets checked.
  

• Are all buy sheets signed by both customers and buyers ?

  Yes

  No

  N/A

• Is the stamp being used on all buyback transactions to highlight to the customer the amount of money he/she should receive?

  Yes

  No

  N/A

• Are the buyers writing contemporaneous notes on their buy sheets ?

  Yes

  No

  N/A

• Is the verification sheet in use?

  Yes

  No

  N/A