Centrum company car vehicle check out

Terms & Conditions

RULES FOR THE USE OF COMPANY VEHICLES

A) DRIVING LICENCE AND AUTHORITY TO DRIVE COMPANY VEHICLES

1. You must be in possession of a current UK driving licence and have a Director’s/Care Manager’s written authority to drive one of our vehicles. The signing of this policy acts as written authority.

2. Your driving licence must be produced for scrutiny by a Director/Care Manager prior to driving any of our vehicles.

3. If at any time your licence is endorsed, or you are disqualified from driving, we must be informed immediately.

4. It is your responsibility to see that the car is not used by anyone other than authorised employees. Special written permission must be obtained from the Director/Care Manager for the vehicle to be used by any other person.

5. The vehicle cannot be used by any employee under the age of 21, or anyone who has held a UK driving licence for less than a year.

B) FIXTURES, FITTINGS AND MODIFICATIONS

1. No fixtures such as aerials, roof racks, towing apparatus, stickers, may be attached to the vehicle without prior written permission. When handing the vehicle back to us such attachments must remain unless adequate rectification work is carried out professionally to restore the vehicle back to its former condition.

2. No change or alterations may be made to the manufacturer’s mechanical or structural specification for the vehicle.

3. Failure to adequately clean the vehicle, you may be subject to the cost of the Valet deducted from your wage.

C) WARRANTY

All warranty work must be reported to us prior to being carried out.

D) CLEANING AND MAINTENANCE

1. As the vehicle has been allocated to you, it is your responsibility to keep it clean. The car should be washed and cleaned inside and out before returning the vehicle.

2. Any maintenance issues or repair work or replacement of parts, including tyres, must be reported to us as soon as possible.

3. Smoking is strictly prohibited in the vehicle. Any employee caught smoking in the vehicle may face disciplinary action.

E) FUEL ETC

1. The company will provide the employee with a full tank of petrol on check out of the vehicle. The vehicle must be returned with a full tank. The company reserves the right to deduct the employee’s salary/pay for when a vehicle is returned without a full tank. All fuel during the use of the vehicle is to be paid for by the employee.

2. The employee will be entitled to claim a mileage rate of 30p per mile for business miles, subject to the mileage claim being submitted on the company mileage record form indicating the date of travel, the reason for travel and the mileage.

3. The vehicle must not be driven more than 10,000 miles in any one year.

4. The vehicle must be used for Business use only.

F) FINES

We cannot under any circumstances accept responsibility for parking or other fines and offences incurred by you. The cost of these fines if not paid may be deducted from salary/pay.

G) DAMAGE OR INJURY

1. If you are involved in an accident which causes damage to property or another vehicle, or injury to any person or animal, you are required to give your name and address, the name and address of the vehicle owner, the registration number of the vehicle and the name of the insurance company to any person having reasonable grounds for requiring such information. IT IS IMPORTANT THAT YOU GIVE NO FURTHER INFORMATION. If for some reason it is not possible to give the information at the time of the accident, the matter must be reported to the office and where necessary the police as soon as possible, but WITHIN TWENTY FOUR HOURS OF THE OCCURRENCE.

2. In addition, in the case of an incident involving injury to another person or to notifiable animals, you are responsible for notifying the police of the occurrence and you must produce your insurance certificate to a police officer attending the accident, or to any other person having reasonable grounds for seeing it. The accident must be reported to a police station or a police officer WITHIN TWENTY FOUR HOURS. If you are not then able to produce the certificate you must in any event produce it in person within five working days after the accident to such police station as you may specify at the time of first reporting the accident.

3. For security reasons, insurance certificates are kept by us. However, a copy of the certificate of insurance is provided with each vehicle and this will be renewed annually. You should make sure that it is with the vehicle at all times. Replacement copies can be obtained from us if necessary.

4. The first £250 (cost to the Company) of any accidental or own fault damage to the vehicle will be borne by the employee in possession of the vehicle at the time the damage occurs. Any damage to be reported to a Director/Care Manager upon discovery. The company reserves the right to deduct any such amounts from the employees pay.

H) LOSS

1. In the case of theft of the vehicle, we and the police must be informed immediately. Full details of the contents of the vehicle must also be given. If any contents are stolen from the vehicle, we and the police should be notified immediately.

2. Please note that only our property is insured by us and you should make your own arrangements to cover personal effects.

3. The vehicle should be kept locked when not in use and the contents should be stored out of sight, preferably in the boot or rear. If the vehicle is stolen we are required to prove to the insurance company that there has been no negligence and, therefore, we must hold you responsible in the event of such negligence.

I) ACCIDENT PROCEDURE

1. It is a condition of the insurance policy that the insurers are notified of all accidents, even if apparently of no consequence. You must, therefore, as soon as possible after the accident obtain an accident report form from us, which must be completed and returned to us within twenty four hours. All the information required on the form must be completed. You should note that whenever possible the following particulars should appear in the form:

a. The name and address of the other driver and the name and address of his/ her insurers

b. The names and addresses of all passengers in both our vehicle and the other vehicle

c. Names and addresses of all witnesses. It will be considerable assistance if statements can be obtained from all witnesses at the time of the accident

d. Particulars of the police attending i.e. name, number and division

2. A detailed sketch must be provided showing the relative position of the vehicle before and after the accident, together with details of the roads in the vicinity, e.g. whether they are major or minor roads and as many relevant measurements as possible.

3. If our vehicle is un-driveable you are responsible for making adequate arrangements for the vehicle to be towed to a garage, and the name and address of the garage where the vehicle may be inspected must be stated on the claim form.

4. An estimate of the repairs required to be carried out, showing details and cost of both labour and materials, must be obtained and sent to us as soon as possible.

5. Under no circumstances may repairs be put in hand until the insurance company has given its agreement. We will notify you when this has been done.

6. You should not under any circumstances express an opinion one way or the other on the degree or responsibility for the accident. Only exchange particulars mentioned in 1) above and nothing more.

J) ROAD FUND LICENCE

The road fund licence for the vehicle will be renewed automatically when due.

K) RETURN OF VEHICLE

1. The vehicle must be returned to the office together with the keys and any other property of the Company. The vehicle will then be checked for cleanliness, any dents, scratches or other damage during the Check In process.

2. The Company reserves the right to make relevant deductions from the employee’s pay for an unsatisfactory return.

L) MEDIA

You consent for the Company to use any picture/video footage of you for the purposes of Media as per the Company’s Media.