Cleaning Audit - Aegis Aged Care

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

Inspection Details

• Facility Manager

• Date of Last Aegis Internal Audit

  Date

General Requirements

• % of Staff Mandatory Training Completed - ie: Manual handlind and Fire ( annual ) chemical safety ( 2 yearly )

• Details of Training not completed:

Communication

• How does the facility communicate the meeting minutes to cleaning and laundry staff ?

  staff room

  FM office

  other Location

• Does the facility have Staff , Resident, Infection Control , OSH , Quality meeting minutes and are they all up to date ?

  Yes

  No

  N/A

• Do cleaning and Laundry staff know they have access to Aegis Share Point and Aegis Cleaning / Laundry Handbook ?

  Yes

  No

  N/A

Records

• Weekly Cleaning Schedule Records are Completed with appropriate information and kept neat

  Yes

  No

  N/A

• Weekly Cleaning Audits are Completed

  Yes

  No

  N/A

• Vacant Room Clean Records are completed

  Yes

  No

  N/A

• Maintenance Log Book system in place?

  Yes

  No

  N/A

• Maintenance jobs are completed in a timely manner?

  Yes

  No

  N/A

• Record details

• Electrical tagging of items are within date code?

  Yes

  No

  N/A

• Record details

• Fire Service Equipment tagged and within date code?

  Yes

  No

  N/A

• Record details

• MSDS records are in place; Main nurses station / First aid room & Main Chemical Storage Room

  Yes

  No

  N/A

• Record details

Admin / Reception / Foyer

• Floors are clean and stain free?

  Yes

  No

  N/A

• Admin Staff are wearing an Aegis uniform with name badge?

  Yes

  No

  N/A

• Signage is displayed as per Aegis Signage Policy; signage template, font, logo, created date, laminated, no visible fixings?

  Yes

  No

  N/A

• Reception counter is neat, signing book displayed, Aegis brochures are on displayed and neat, Department of Health and Ageing brochures are displayed?

  Yes

  No

  N/A

• Is the front door glasses and windows clean with no visible marks ?

  Yes

  No

  N/A

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• Picture frames and light fittings are dust free and clean?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Area is odour free?

  Yes

  No

  N/A

• Archive room is organised and hazard free?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Common Areas / Corridors

• Common Area / Corridor

Common Area / Corridor

• wing name and location

• Floor coverings (Flotex, Carpet, Vinyl, Tiles) clean and stain free?

  Yes

  No

  N/A

• Area is odour free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• Picture frames, light fittings and air vents are dust free and clean?

  Yes

  No

  N/A

• Furniture is clean, stain/dust free and in good condition?

  Yes

  No

  N/A

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Internal windows are clean?

  Yes

  No

  N/A

• Hand basin is clean with hand wash and paper towels?

  Yes

  No

  N/A

• Bins are clean, not over flowing and garbage bag lined?

  Yes

  No

  N/A

• General good housekeeping practices observed?

  Yes

  No

  N/A

• Signage is displayed as per Aegis Signage Policy; signage template, font, logo, created date, laminated, no visible fixings?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Dining Rooms

Dining Room

• Dining room name and location

• Floor coverings (Flotex, Carpet, Vinyl, Tiles) clean and stain free?

  Yes

  No

  N/A

• Area is odour free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• Picture frames, light fittings and air vents are dust free and clean?

  Yes

  No

  N/A

• Furniture is clean, stain/dust free and in good condition?

  Yes

  No

  N/A

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Internal windows are clean?

  Yes

  No

  N/A

• General good housekeeping practices observed?

  Yes

  No

  N/A

• Signage is displayed as per Aegis Signage Policy; signage template, font, logo, created date, laminated, no visible fixings?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Lounge Areas

• Lounge Area

Lounge Room

• Lounge name and Location

• Floor coverings (Flotex, Carpet, Vinyl, Tiles) clean and stain free?

  Yes

  No

  N/A

• Area is odour free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• Picture frames, light fittings and air vents are dust free and clean?

  Yes

  No

  N/A

• Furniture is clean, stain/dust free and in good condition?

  Yes

  No

  N/A

• Furniture is placed in an orderly manner?

  Yes

  No

  N/A

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Internal windows are clean?

  Yes

  No

  N/A

• General good housekeeping practices observed?

  Yes

  No

  N/A

• Signage is displayed as per Aegis Signage Policy; signage template, font, logo, created date, laminated, no visible fixings?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Resident Room

Resident Room

• Wing Name and Room No

• Floor coverings (Flotex, Carpet, Vinyl, Tiles) clean and stain free?

  Yes

  No

  N/A

• Room is odour free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• Picture frames and light fittings are dust free and clean?

  Yes

  No

  N/A

• Furniture is clean, stain/dust free and in good condition?

  Yes

  No

  N/A

• Furniture is placed in an orderly manner?

  Yes

  No

  N/A

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Resident fridge is clean inside/outside and food items are within date code?

  Yes

  No

  N/A

• Internal windows are clean?

  Yes

  No

  N/A

• Bins are clean, not over flowing and garbage bag lined?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

• Bathroom Type

  Select En suite Common Bathroom

  • En suite
  • Common Bathroom

• Bathroom no or Location

• Bathroom floor is clean and stain free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Air vents are clean?

  Yes

  No

  N/A

• Toilet is clean and stain free?

  Yes

  No

  N/A

• Behind the toilet , toilet base and tank is clean ?

  Yes

  No

  N/A

• Bathroom basin is clean, hand soap is available and paper towels are available?

  Yes

  No

  N/A

• Shower tiles are clean and stain free including the grout?

  Yes

  No

  N/A

• Shower head is clean and in good condition?

  Yes

  No

  N/A

• Shower curtains are clean and in good condition ?

  Yes

  No

  N/A

• Are tap ware and cisterns in good working condition ?

  Yes

  No

  N/A

• General good housekeeping practices observed? (No visible OSH risk items)

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Common Bathroom / Toilet

Common Bathroom / Toilet

• Name of the wing and Location

• Floor Tiles clean and stain free?

  Yes

  No

  N/A

• Room is odour free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Internal windows are clean?

  Yes

  No

  N/A

• Bins are clean, not over flowing and garbage bag lined?

  Yes

  No

  N/A

• Light fittings are dust free, clean and in working order?

  Yes

  No

  N/A

• Air vents are dust free and clean?

  Yes

  No

  N/A

• Bathroom basin is clean, hand soap is available and paper towels are available?

  Yes

  No

  N/A

• Toilet is clean and stain free?

  Yes

  No

  N/A

• Shower tiles are clean and stain free including the grout?

  Yes

  No

  N/A

• Shower head is clean and in good condition?

  Yes

  No

  N/A

• Are tap ware and cisterns in good working condition ?

  Yes

  No

  N/A

• Signage is displayed as per Aegis Signage Policy; signage template, font, logo, created date, laminated, no visible fixings?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Staff Room

• Name of cleaner responsible for area:

• Floor coverings (Vinyl, Tiles) clean and stain free?

  Yes

  No

  N/A

• Fridge is clean inside and out, frost free and food safe?

  Yes

  No

  N/A

• The notice board informations are current and displayed orderly

  Yes

  No

  N/A

• Sink is clean with hand wash and paper towels?

  Yes

  No

  N/A

• Bins are clean, not over flowing and garbage bag lined?

  Yes

  No

  N/A

• Dining tables and chairs are clean, stain/dust free and in good condition?

  Yes

  No

  N/A

• Picture frames, light fittings and air vents are dust free and clean?

  Yes

  No

  N/A

• Shelving, ledges and window frames are dust free?

  Yes

  No

  N/A

• Wall and furniture surfaces are clean and unmarked?

  Yes

  No

  N/A

• This is to be done by

  Select Maintenance Cleaners

  • Maintenance
  • Cleaners

• Internal windows are clean?

  Yes

  No

  N/A

• Curtains/blinds are clean, dust free and in good repaired?

  Yes

  No

  N/A

• General good housekeeping practices observed?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Cleaners Room and Equipment

• Cleaners Trolley

Trolley

• Name of the cleaner

• Name of Wing

• The staff is wearing an Aegis uniform with name badge?

  Yes

  No

  N/A

• Is the wing or facility Microfibre based ?

  Yes

  No

  N/A

• Cleaning trolley is set up correctly as suitable for Microfibre cleaning method ?

  Yes

  No

  N/A

• Only spray bottle with clean water , Crew or Go getter , R7 or Diversol Cx , Perdium or CCS spotter are stored in the trolley ?

  Yes

  No

  N/A

• Microfiber cleaning clothes are stored correctly and the cleaners know the correct way of using the microfiber ?

  Yes

  No

  N/A

• Correct colour coded mops and clothes are used for correct areas ?

  Yes

  No

  N/A

• Only minimal and correct chemicals are placed within the locked compartment?

  Yes

  No

  N/A

• Cleaning Schedule record is on a clip board on the trolley?

  Yes

  No

  N/A

• Does the staff member have their own handbook within easy access ?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

• Cleaner's Room

Room

• Wing

• Cleaner

• Cleaning equipment are in good condition?

  Yes

  No

  N/A

• Equipment electrical cords are in good condition and tagged?

  Yes

  No

  N/A

• Room is clean, neat and hazard free?

  Yes

  No

  N/A

• Minimal chemicals only are stored within cleaners room?

  Yes

  No

  N/A

• Chemicals are all labelled?

  Yes

  No

  N/A

• Only Aegis approved chemicals are used?

  Yes

  No

  N/A

• Cleaners room is locked when not attended?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Laundry

• Laundry Room

Laundry

• Area is odour free?

  Yes

  No

  N/A

• Laundry room layout has a clean and dirty area?

  Yes

  No

  N/A

• Room is clean, neat and hazard free?

  Yes

  No

  N/A

• Dirty linen bags are stored correctly on trolleys?

  Yes

  No

  N/A

• Chemicals are placed within the locked compartment or the room is lockable?

  Yes

  No

  N/A

• Chemicals are all labelled?

  Yes

  No

  N/A

• Laundry Equipment is clean?

  Yes

  No

  N/A

• Cleaning equipment are in good condition?

  Yes

  No

  N/A

• Equipment electrical cords are in good condition and tagged?

  Yes

  No

  N/A

• Dryer filters are lint free and cleaned daily?

  Yes

  No

  N/A

• Laundry Cleaning Schedule Records are completed

  Yes

  No

  N/A

• Resident Lost Clothing system in place

  Yes

  No

  N/A

• Is the lost property form filled correctly and required feed back is given to the residents or family member about the lost item ?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Chemical Storage Room

• General design and construction of premises appropriate

  Yes

  No

  N/A

• Premise has adequate storage facilities for storage of chemicals

  Yes

  No

  N/A

• Premises has sufficient lighting

  Yes

  No

  N/A

• Floors are able to be effectively cleaned

  Yes

  No

  N/A

• Walls and ceilings are able to be effectively cleaned

  Yes

  No

  N/A

• Adequate ventilation provided within the room

  Yes

  No

  N/A

• MSDS Register is available within the room and is it up to date ?

  Yes

  No

  N/A

• PPE kit available in the room?

  Yes

  No

  N/A

• Chemical room is lockable and locked when not attended?

  Yes

  No

  N/A

• Fire extinguisher is located close by and in date?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Maintenance Room

• Room has adequate storage facilities for items?

  Yes

  No

  N/A

• Room has sufficient lighting?

  Yes

  No

  N/A

• Floors are able to be effectively cleaned?

  Yes

  No

  N/A

• Adequate ventilation provided within the room?

  Yes

  No

  N/A

• Room is clean, neat and hazard free?

  Yes

  No

  N/A

• PPE kit available in the room?

  Yes

  No

  N/A

• MSDS Register is available within the room ?

  Yes

  No

  N/A

• Maintenance cleaning schedule completed ?

  Yes

  No

  N/A

• Maintenance room is locked when not attended?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Waste Management

• Waste area has adequate storage facilities for number of bins?

  Yes

  No

  N/A

• Floors are able to be effectively cleaned?

  Yes

  No

  N/A

• Adequate ventilation provided within the room?

  Yes

  No

  N/A

• Room is clean, neat and hazard free?

  Yes

  No

  N/A

• Have waste bins been kept clean by regular washing?

  Yes

  No

  N/A

• Area is odour free?

  Yes

  No

  N/A

• Waste bins are numbered?

  Yes

  No

  N/A

• Correct bins are used for appropriate waste?

  Yes

  No

  N/A

• Cardboard boxes are flatten before placing in bin?

  Yes

  No

  N/A

• Maintenance requirements or any Additional information

  Yes

  No

Animal and Pests

• Practical measures to eradicate and prevent harbourage of pests used (eg good housekeeping, no stock stored on floors, not over stocked, pest controller)

  Yes

  No

  N/A

• No signs of insect infestation or rodent activity in premises

  Yes

  No

  N/A

• Additional information

  Yes

  No

Health and Hygiene

Cleaner

• Name of the Cleaner

• Ask the cleaning staff when do they wash their hands and the answer they say is correct ?

  Yes

  No

• Cleaning and Laundry staff should wash hands before commencing/recommencing work and after using the toilet, coughing, sneezing, smoking, handling cleaning equipment, after/before tasks etc.

• Cleaning and Laundry staff understand the risk of Viral Gastro-enteritis within the workplace (vomiting, gastro); facility has system in place for staff to report illness ?

  Yes

  No

  N/A

• Does the staff member know what they should do if feeling ill with gastro and/or vomiting before work and/or at work?

  Yes

  No

• Ask a cleaning staff member how they would carry out their duties within an Outbreak and if they understand the risk of outbreak fully ?

  Yes

  No

  N/A

Additional Information

• Photos of other items

  Media

• Additional Notes/Comments

• Re-inspection Required

  Yes

  No

  N/A

• Time before next inspection

  Week

  Fortnight

  1 Month

  3 Months

  6 Months

• DECLARATION: I have read this report and understand the contents

• Central Office signature

  Sign

• NOTE: assessment report contains findings from date/time of inspection only

Contact Details

• Aegis Aged Care Group

• Address: 90 Goodwood Pde Burswood Perth WA 6103

• Telephone: (08) 6254 8200

• Fax: (08) 6254 8299

• Email: operations@aegiscare.com.au

• Web: www.aegiscare.com.au
  
  
  www.aegiscare.com.au

• ABN: 97 377 986 723