CMI - PRELIMINARY INSPECTION REPORT (PIR) -Final

• Site conducted

• Conducted on

  Date

• Prepared by

• Sketch Map

Contract Information

• Contract/Reference Number

• Contracting Parties

  Select Financier Client Collateral Manager

  • Financier
  • Client
  • Collateral Manager

• Financier

• Client

• Collateral Manager

• Nature of Commodities

1) Storage Facility Location and Contact Details

• Country

• City/Town/Area

• Street and Number

• Co-ordinates
  Address

• Distance From City Centre(km)

• Distance From Port(km)

• Place of CMI Executing Office

• Facility Contact Person

• Facility Telephone Number

• Facility Email Address

Walls

• Walls: Any signs of damp, cracks, infiltration?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Roof

• Roof: Any signs of leakage?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Structural Support

• Structure Support: Any sign of fatigue?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Floor

• Floor: Is the level higher or lower than surrounds?

  Higher

  Equal

  Lower

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

• Yes

  No

  N/A

Drainage

• Drainage: Any signs of blockages or water pooling?

  None

  Minor

  Moderate

  Severe

• Is internal drainage system available

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Access

• Are the doors the only access points to the facility construction?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Doors

• Number of doors to facility:

• Are all doors lockable?

  Yes

  No

  N/A

• Are all doors sealable

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Ventilation

• Type of Ventilation

• Fumigation system/process in place and working?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Internal Lighting:

• Type of lighting

• Is lighting adequate for stock taking purposes?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Storage Space

• Net storage space (square metres)

• Net storage space (metric tonnes)

• Additional Notes:

• Overall space & capacity Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

• Any Current Stock on Site?

  Yes

  No

  N/A

• How is the Quality of Stock on site?

  Good

  Fair

  Poor

  N/A

• What is the age of Product on Site?

  Previous season

  Current season

  N/A

• Is there any Infestation found on site?

  Yes

  No

  N/A

• Is the stock Stable and Quantifiable?

  Good

  Fair

  Poor

  N/A

• Is Product on site currently under Finance?

  Yes

  No

  Partial

  Unknown

• If Yes, please provide more information

• If No, please provide more information

• Please provide more information

Fire Equipment

• Quantity of Fire Extinguishers

• Type of Fire Extinguishers

  Powder

  Foam

  CO2

• Extinguishers Expiry Date

• Sprinkler System available?

  Yes

  No

  N/A

• Fire alarm available?

  Yes

  No

  N/A

• Fire fighting plan/ training available?

  Yes

  No

  N/A

• Were any explosives/ Chemical hazards noticed?

  Yes

  No

  N/A

• General fire risk

  None

  Minor

  Moderate

  Severe

• Distance (km) to the nearest fire fighting station?

• Additional Notes:

• Overall Fire Security Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Security

• Who holds keys to locks of the facility?

• Are keys locked securely away?

  Yes

  No

  N/A

• Is there a comprehensive alarm system installed?

  Yes

  No

  N/A

• is there a comprehensive CCTV system installed?

  Yes

  No

  N/A

• Is there a road/rail/both connection?

  Road

  Rail

  Both

• Secureness of connections:

  Good

  Adequate

  Risk Point

  Rejected

• Is there manned guarding?

  Yes

  No

  N/A

• Describe manned guarding:

• Describe perimeter construction

• Perimter secureness:

  Good

  Adequate

  Risk Point

  Rejected

• Is there control at premises access gate?

  Yes

  No

  N/A

• Who performs access control?

• Access control efficiency?

  Good

  Adequate

  Risk Point

  Rejected

• Describe any additional security measures:

• Overall Security Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Housekeeping:

• Standard of exterior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Standard of interior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

• Staffing level (facility staff)

  Adequate

  Rejected

  N/A

• Any expat management?

  Yes

  No

  N/A

• Describe operational hours and days

• Any activities subcontracted? Describe:

• Additional Notes:

• Overall Staffing Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Handling equipment available

• Forklifts?

• Cranes?

• Conveyor belts?

• Other:

• Condition of handling Equipment:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

Weighing Equipment

• Weighbridge?

• Platform Scale?

• Bag Scale

• Other:

• Condition of weighing equipment

  Good

  Adequate

  Risk Point

  Rejected

• Are all weighing equipment calibrated?

  Yes

  No

  N/A

• Describe scheduled calibration intervals of weighing equipment:

• Expiry date of current calibrated weighing equipment:

• Additional Notes:

• Who is the facility owner?

• Who is the facility manager?

• Describe any lease agreements in place at the warehouse:

• Is there any other collateral manager active at the warehouse: (Describe If yes)

• How is the facility and content insured? (Describe all covered)

Risks identified and appropriate mitigation:

• 1. Risk

• Mitigation

• 2. Risk

• Mitigation

• 3. Risk

• Mitigation

• 4. Risk

• Mitigation

• 5. Risk

• Mitigation

• The facility is suitable for CMI service scope requirements:

  Yes

  No

  N/A

• The facility is approved for safe storage of cargo

  Yes

  No

  Yes, conditionally

• Conditions to fix:

• If applicable, next inspection and review date:

Signatures

• Date of inspection of this report:

  Date

• Inspection performed by:

• Designation:

• Signature

  Sign

Management Approval

• Date:

  Date

• Name:

• Designation:

• Signature:

  Sign

• Disclaimer: '* This storage facility inspection performed by CMI is limited to a visual inspection only, aiming to verify/identify the existence of suitable conditions to storage of goods into the facility. Therefore, this storage facility inspection report may under no circumstances be considered as a technical inspection report that could have certified the facility construction conditions and/or its integrity as well as the current conditions of its structure. This document is issued only for CMI internal purpose. CMI makes no representations as to the accuracy, adequacy and/or completeness of any information contained in this document. CMI accepts no liability for the consequences of any action taken or not taken on the basis of this document.