CMI - PRELIMINARY INSPECTION REPORT(PIR)

• Site conducted

• Conducted on

  Date

• Prepared by

• Sketch Map

Contract Information

• Contract/Reference Number

• Contracting Parties

  Select Financier Client Collateral Manager

  • Financier
  • Client
  • Collateral Manager

• Financier

• Client

• Collateral Manager

• Nature of Commodities

1) Storage Facility Location and Contact Details

• Country

• City/Town/Area

• Street and Number

• Co-ordinates
  Address

• Distance From City Centre(km)

• Distance From Port(km)

• Place of CMI Executing Office

• Facility Contact Person

• Facility Telephone Number

• Facility Email Address

Walls

• Walls: Any signs of damp, cracks, infiltration?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Roof

• Roof: Any signs of leakage?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Structural Support

• Structure Support: Any sign of fatigue?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Floor

• Floor: Is the level higher or lower than surrounds?

  Higher

  Equal

  Lower

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

• Yes

  No

  N/A

Drainage

• Drainage: Any signs of blockages or water pooling?

  None

  Minor

  Moderate

  Severe

• Is internal drainage system available

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Access

• Are the doors the only access points to the facility construction?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Doors

• Number of doors to facility:

• Are all doors lockable?

  Yes

  No

  N/A

• Are all doors sealable

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Ventilation

• Type of Ventilation

• Fumigation system/process in place and working?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Internal Lighting:

• Type of lighting

• Is lighting adequate for stock taking purposes?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Storage Space

• Net storage space (square metres)

• Net storage space (metric tonnes)

• Additional Notes:

• Overall space & capacity Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

• Any Current Stock on Site?

  Yes

  No

  N/A

• How is the Quality of Stock on site?

  Good

  Fair

  Poor

  N/A

• What is the age of Product on Site?

  Previous season

  Current season

  N/A

• Is there any Infestation found on site?

  Yes

  No

  N/A

• Is the stock Stable and Quantifiable?

  Good

  Fair

  Poor

  N/A

• Is Product on site currently under Finance?

  Yes

  No

  Partial

  Unknown

• If Yes, please provide more information

• If No, please provide more information

• Please provide more information

Fire Equipment

• Quantity of Fire Extinguishers

• Type of Fire Extinguishers

  Powder

  Foam

  CO2

• Extinguishers Expiry Date

• Sprinkler System available?

  Yes

  No

  N/A

• Fire alarm available?

  Yes

  No

  N/A

• Fire fighting plan/ training available?

  Yes

  No

  N/A

• Were any explosives/ Chemical hazards noticed?

  Yes

  No

  N/A

• General fire risk

  None

  Minor

  Moderate

  Severe

• Distance (km) to the nearest fire fighting station?

• Additional Notes:

• Overall Fire Security Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Security

• Who holds keys to locks of the facility?

• Are keys locked securely away?

  Yes

  No

  N/A

• Is there a comprehensive alarm system installed?

  Yes

  No

  N/A

• is there a comprehensive CCTV system installed?

  Yes

  No

  N/A

• Is there a road/rail/both connection?

  Road

  Rail

  Both

• Secureness of connections:

  Good

  Adequate

  Risk Point

  Rejected

• Is there manned guarding?

  Yes

  No

  N/A

• Describe manned guarding:

• Describe perimeter construction

• Perimter secureness:

  Good

  Adequate

  Risk Point

  Rejected

• Is there control at premises access gate?

  Yes

  No

  N/A

• Who performs access control?

• Access control efficiency?

  Good

  Adequate

  Risk Point

  Rejected

• Describe any additional security measures:

• Overall Security Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Housekeeping:

• Standard of exterior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Standard of interior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

• Staffing level (facility staff)

  Adequate

  Rejected

  N/A

• Any expat management?

  Yes

  No

  N/A

• Describe operational hours and days

• Any activities subcontracted? Describe:

• Additional Notes:

• Overall Staffing Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Handling equipment available

• Forklifts?

• Cranes?

• Conveyor belts?

• Other:

• Condition of handling Equipment:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

Weighing Equipment

• Weighbridge?

• Platform Scale?

• Bag Scale

• Other:

• Condition of weighing equipment

  Good

  Adequate

  Risk Point

  Rejected

• Are all weighing equipment calibrated?

  Yes

  No

  N/A

• Describe scheduled calibration intervals of weighing equipment:

• Expiry date of current calibrated weighing equipment:

• Additional Notes:

• Who is the facility owner?

• Who is the facility manager?

• Describe any lease agreements in place at the warehouse:

• Is there any other collateral manager active at the warehouse: (Describe If yes)

• How is the facility and content insured? (Describe all covered)

Risks identified and appropriate mitigation:

• 1. Risk

• Mitigation

• 2. Risk

• Mitigation

• 3. Risk

• Mitigation

• 4. Risk

• Mitigation

• 5. Risk

• Mitigation

• The facility is suitable for CMI service scope requirements:

  Yes

  No

  N/A

• The facility is approved for safe storage of cargo

  Yes

  No

  Yes, conditionally

• Conditions to fix:

• If applicable, next inspection and review date:

Signatures

• Date of inspection of this report:

  Date

• Inspection performed by:

• Designation:

• Signature

  Sign

Management Approval

• Date:

  Date

• Name:

• Designation:

• Signature:

  Sign

• Disclaimer: '* This storage facility inspection performed by CMI is limited to a visual inspection only, aiming to verify/identify the existence of suitable conditions to storage of goods into the facility. Therefore, this storage facility inspection report may under no circumstances be considered as a technical inspection report that could have certified the facility construction conditions and/or its integrity as well as the current conditions of its structure. This document is issued only for CMI internal purpose. CMI makes no representations as to the accuracy, adequacy and/or completeness of any information contained in this document. CMI accepts no liability for the consequences of any action taken or not taken on the basis of this document.

Stock on Site

• Nature of Storage?

  Select Silo Warehouse Stacked Warehouse Bulk Tank Farm Bunker In- the -open

  • Silo
  • Warehouse Stacked
  • Warehouse Bulk
  • Tank Farm
  • Bunker
  • In- the -open

• Quality of Stock on site [visual quality check as far as feasible]?

  Good

  Fair

  Poor

  N/A

• Age of Product on Site?

  Previous season

  Current season

  N/A

• Is any Infestation found on site?

  Select No Yes Yes, but already being fumigated N/A

  • No
  • Yes
  • Yes, but already being fumigated
  • N/A

• Is stock Stable and Quantifiable?

  Good

  Fair

  Poor

  N/A

• Is Product on site currently under Finance?

  Yes

  No

  Partial

  Unknown

• If No, please provide more information

• If Yes, please provide more information

• Please provide more information