CMI - PRELIMINARY INSPECTION REPORT - FUEL (PIR)

• Site conducted

• Conducted on

  Date

• Prepared by

• Sketch Map

Contract Information

• Contract/Reference Number

• Contracting Parties

  Select Financier Client Collateral Manager

  • Financier
  • Client
  • Collateral Manager

• Financier

• Client

• Collateral Manager

• Nature of Commodities

1) Storage Facility Location and Contact Details

• Country

• City/Town/Area

• Street and Number

• Co-ordinates
  Address

• Distance From City Centre(km)

• Distance From Port(km)

• Place of CMI Executing Office

• Facility Contact Person

• Facility Telephone Number

• Facility Email Address

Ship

• Describe shipping lines to terminal

• How many lines:

• Position of valves on lines:

• Are valves lockable and sealable?

  Yes

  No

  N/A

• Can lines be pigged/blown clear?

  Yes

  No

  N/A

• Any leakage or seepage noticed around shipping lines?

  Yes

  No

  N/A

• Are there heat expansion valves on the lines?

  Yes

  No

  N/A

• If so, are they one way valves, with directions of flow to tanks?

  Yes

  No

  N/A

• How far is the first lockable valve from the tanks?

• What are the line capacities?

• Are the shipping lines secure/guarded?

  Yes

  No

  N/A

• Is there a pump station on the lines belonging to the terminal?

  Yes

  No

  N/A

• Is pump station working and secure?

  Yes

  No

  N/A

• Any leakage and seepage noticed at pump station?

  Yes

  No

  N/A

• Tanks construction year:

• Were structures recently refurbished?

  Yes

  No

  N/A

• Number of tanks

• Tank construction material:

• Are tanks clearly numbered?

  Yes

  No

  N/A

• Tank #1

• Cargo Type in Tank #1

• Max. Cargo quantity in Tank #1

• Unit in Tank #1

• Tank #2

• Cargo Type in Tank #2

• Max. Cargo quantity in Tank #2

• Unit in Tank #2

• Tank #3

• Cargo Type in Tank #3

• Max. Cargo quantity in Tank #3

• Unit in Tank #3

• Are tanks accessible for taking dip readings?

  Yes

  No

  N/A

• Valves In/Out from tanks lock and sealable?

  Yes

  No

  N/A

• Condition of In and outlet valves from tanks

  Sound

  Unsure

  Unsound

• Were any leakages or seepage noticed around tanks?

  Yes

  No

  N/A

• Position of rain water drain pipes on tanks

• Position of oil/free water drainage valves:

• Are there oil separation pits?

  Yes

  No

  N/A

• Condition of separation pits?

  Sound

  Unsure

  Unsound

• Do all tanks have calibrated quantity certificates

  Yes

  No

  N/A

• When were last tanks calibrations done?

• Which method was used during tank calibration?

• Historical tank losses info available?

• When receiving fuel, who are the discharge agents?

• Who does quality testing and where is the laboratory?

Are the below documents always obtainable form the discharge agents?

• 1. SOF report with ullages before and after discharge

  Yes

  No

  N/A

• 2. Keys test analysis before discharge

  Yes

  No

  N/A

• 3. Loading bills

  Yes

  No

  N/A

• 4. Shore tanks outturn report after discharge

  Yes

  No

  N/A

• 5. Shore tanks quality report after discharge

  Yes

  No

  N/A

• To whom does current stock inside tanks and lines belong to?

• Is stock comingled between different stock owners at the terminal?

  Yes

  No

  N/A

• Describe Inventory system used:

• Are dip and temperature reading taken start & end of day?

  Yes

  No

  N/A

• Any history of flood water damage, theft, burglary, vandalism & fire?

  Yes

  No

  N/A

Tanks

• Any signs of leakage?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Lines

• Any signs of leakage?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Structural Support

• Any sign of fatigue?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Bunding

• Is bunding capacity more or less than tank capacities?

  More

  Equal

  Less

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Drainage

• Any signs of blockages or pooling?

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Condition Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Access

• Are the In/Out valves the only access points to the tanks?

  Yes

  No

  N/A

• Additional Notes:

• Overall Access Secureness Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Tank farm lighting

• Type of lighting

• Is lighting adequate for operation?

  Yes

  No

  N/A

• Additional Notes:

• Overall Condition Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Storage Space

• Net storage capacity

• Overall space & Capacity Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Fire Equipment

• Qty of Extinguishers

• Type of Equipment

  Powder

  Foam

  CO2

• Extinguishers Expiry Date

• Sprinkler/Hose System available?

  Yes

  No

  N/A

• Fire lanes available?

  Yes

  No

  N/A

• Fire pool, pump station and lines in working condition?

  Yes

  No

  N/A

• Fire alarm available?

  Yes

  No

  N/A

• Fire fighting plan/training available?

  Yes

  No

  N/A

• Were any explosives/ Chemical hazards noticed?

  Yes

  No

  N/A

• General fire risk

  None

  Minor

  Moderate

  Severe

• Additional Notes:

• Overall Fire Security Grading Scale

  Good

  Adequate

  Risk Point

  Rejected

Security

• Who holds keys to locks of the facility?

• Are keys locked securely away?

  Yes

  No

  N/A

• Is there a comprehensive alarm system installed?

  Yes

  No

  N/A

• is there a comprehensive CCTV system installed?

  Yes

  No

  N/A

• Is there a road/rail/both connection?

  Road

  Rail

  Both

• Secureness of connections:

  Good

  Adequate

  Risk Point

  Rejected

• Is there manned guarding?

  Yes

  No

  N/A

• Describe manned guarding:

• Describe perimeter construction

• Perimeter secureness:

  Good

  Adequate

  Risk Point

  Rejected

• Is there control at premises access gate?

  Yes

  No

  N/A

• Who performs access control?

• Access control efficiency?

  Good

  Adequate

  Risk Point

  Rejected

• Describe any additional security measures:

• Overall Security Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Housekeeping

• Standard of exterior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Standard of interior housekeeping:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

• Staffing level (facility staff)

  Adequate

  Rejected

  N/A

• Any expat management?

  Yes

  No

  N/A

• Describe operational hours and days

• Any activities subcontracted? Describe:

• Additional Notes:

• Overall Staffing Grading Scale:

  Good

  Adequate

  Risk Point

  Rejected

Handling equipment

• Truck tanker loading gantries?

• Rail wagon loading gantries?

• Other:

• Condition of handling Equipment:

  Good

  Adequate

  Risk Point

  Rejected

• Additional Notes:

Weighing Equipment

• Weighbridge?

• Flow Meters?

• Dipping Equipment?

• Other:

• Condition of weighing equipment

  Good

  Adequate

  Risk Point

  Rejected

• Are all weighing equipment calibrated?

  Yes

  No

  N/A

• Describe scheduled calibration intervals of weighing equipment:

• Expiry date of current calibrated weighing equipment:

• What is the rate of handling at gantries? (e.g. Litres per minute)

• For truck tanker loading, is it top or bottom loading?

• Additional Notes:

• Who is the facility owner?

• Who is the facility manager?

• Describe any lease agreements in place at the warehouse:

• Is there any other collateral manager active at the warehouse: (Describe If yes)

• How is the facility and content insured? (Describe all covered)

Risks identified and appropriate mitigation:

• 1. Risk

• Mitigation

• 2. Risk

• Mitigation

• 3. Risk

• Mitigation

• 4. Risk

• Mitigation

• 5. Risk

• Mitigation

• The facility is suitable for CMI service scope requirements:

  Yes

  No

  N/A

• The facility is approved for safe storage of cargo

  Yes

  No

  Yes, conditionally

• Conditions to fix:

• If applicable, next inspection and review date:

Signatures

• Date of inspection of this report:

  Date

• Inspection performed by:

• Designation:

• Signature

  Sign

Management Approval

• Date:

  Date

• Name:

• Designation:

• Signature:

  Sign

• Disclaimer: '* This storage facility inspection performed by CMI is limited to a visual inspection only, aiming to verify/identify the existence of suitable conditions to storage of goods into the facility. Therefore, this storage facility inspection report may under no circumstances be considered as a technical inspection report that could have certified the facility construction conditions and/or its integrity as well as the current conditions of its structure. This document is issued only for CMI internal purpose. CMI makes no representations as to the accuracy, adequacy and/or completeness of any information contained in this document. CMI accepts no liability for the consequences of any action taken or not taken on the basis of this document.