Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel Involved in the inspection
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Sign off
1. Work Environment
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1.1 Is the office warm enough, not too hot or cold ?
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1.2 Is there an adequate supply of fresh air, i.e. Not stuffy ?
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1.3 Is the office generally free from noise and odours ?
2. Lighting - General
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2.1 Are all lights working and covers clean ?
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2.2 Is there sufficient light to undertake the required tasks ?
3. Emergency
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3.1 All exits signed and in working order ?
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3.2 I's there Emergency lighting for areas with no natural lighting ?
4. Floor Surfaces
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4.1 Are floor surfaces even and in good condition ?
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4.2 Is the area free from slip, trip or fall hazards ?
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4.3 Is the standard of housekeeping generally good ?
5. Doors
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5.1 Can doors be operated without excessive force ?
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5.2 Are Fire doors free from wedges or other devices to prop them open or blocked ?
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5.3 Are all Emergency exits clearly marked ?
6. Stairways
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6.1 Are all stairways Adequately lit ?
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6.2 Are stairways free from slip, trip and fall hazards ?
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6.3 Are there handrails fitted ?
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6.4 Are landings clear of obstructions ?
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6.5 Are all stairways kept clean and tidy ?
7. Storage Areas
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7.1 Floor - is it a non slip surface and free of objects ?
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7.2 Lighting - is it suitable to be able to see under shelves ?
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7.3 Is all shelving straight and safe to use
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7.4 Are the heaviest items stored between shoulder and hip height ?
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7.6 Is the area free of rubbish and kept neat and tidy ?
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7.5 Are suitable step ladders \ step stools available ?
8. Kitchens (If applicable)
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8.1 Is the area kept clean and tidy ?
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8.2 Are all pieces of equipment kept clean and in working order ?
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8.3 Are fridge temperatures checked regularly ?
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8.4 Is there a regular cleaning schedule / routine in place ?
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8.5 Are waste bins emptied regularly ?
9. Toilets/Washrooms
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9.2 Is the lighting adequate ?
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9.1 Are all toilets kept clean and tidy ?
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9.3 Is the ventilation suitable and the toilets free from odours ?
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9.4 Is there suitable hand washing and drying facilities ?
10. Fire Equipment/Evacuation
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10.1 Are all fire extinguishers free from obstructions ?
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10.2 Are extinguishers correctly marked for type(s) of fire to be fought ?
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10.3 Are extinguishers wall-mounted around waist height ?
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10.4 Are extinguisher seals all unbroken ?
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10.5 Are all detectors clear of obstructions ?
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10.6 Are all extinguishers tested within in the last twelve months ?
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10.7 Are all Fire blankets tested within the last twelve months ?
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10.8 Are all break-glass buttons clearly visible and unobstructed ?
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10.9 Are all evacuation routes clear and unobstructed ?
11. Office Machines
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11.1 Are all office machines safely positioned and unlikely to fall ?
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11.2 Are all free form sharp edges ?
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11.3 Are all electrical supplies safe and without bare wires ?
12. Power Outlets, cords and boards
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12.1 Are extension leads used correctly and not overloaded ?
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12.2 Are no double adopters in use ?
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12.3 Are electric leads safely in place and not causing a trip hazard ?
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12.4 Are all computer leads kept neatly bundled ?
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12.5 Has all electrical equipment (extension cords, leads, outlets) been PAT tested within last 12 months ?
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12.6 Are residual current detectors (RCD's) in use on all electrical equipment ?
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12.7 Have weatherproof fittings been used in wet or outside areas ?
13. Desks
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13.1 Are desks clear and uncluttered ?
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13.2 Are drawers kept closed when not in use to prevent a trip hazard ?
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13.3 Is the working height of desks comfortable ?
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13.4 Are desks positioned for easy access/good work posture ?
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13.5 Are document holders available for those who need them ?
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13.6 Are footrests available for those who need them ?
14. Chairs
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14.1 Are chairs height adjustable ?
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14.2 Do chairs have back adjustable ?
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14.3 Do all chairs have a star base for stability ?
15. Computers
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15.1 Are computers set up correctly for individual users requirements ?
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15.2 Are Laptop computers permanently in use ?
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15.2.1 Are separate keyboards provided to laptop users ?
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15.2.2 Are laptops raised on stands to position the screen at the correct height for users ?
16. Filing Cabinets etc.
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16.1 Are filing cabinet and other cupboard drawers kept closed ?
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16.2 Is weight evenly distributed to prevent toppling ?
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16.3 Are cupboards and cabinets kept tidy with uncluttered tops ?
17. Environment
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17.1 Are there adequate provisions for recycling of materials i.e. paper ?
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17.2 Has provision been made for energy and water conservation, e.g. Sensors on lighting, low volume flushing loos etc. ?
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17.3 Do Printers/Photocopiers default to Powersave mode ?
18. Manual Handling
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18.1 Objects to be moved not too large, heavy, awkward etc
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18.2 Mechanical aids in good condition and available i.e. trolleys
19. First Aid Kit
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19.1 Are first aid kits suitably located ?
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19.2 Are first aid kits suitably stocked ?
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19.3 Is all stock within date ?
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19.4 Is there a qualified first aides available ?
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Summary of hazards and actions to be completed
