Concise Scheme Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Site Image

  Media

External Areas

• Will you be auditing the external areas?

  Yes

  No

• Security barrier/gates secure and in good working order?

  Yes

  No

  N/A

• Car Park clear of litter and or debris?

  Yes

  No

  N/A

• Premises free from signs of pest activity e.g. rats, pigeons and bird droppings?

  Yes

  No

  N/A

• All signage visible and in good condition?

  Yes

  No

  N/A

• External pavings and walkways clear and in good condition?

  Yes

  No

  N/A

• Site free from signs of graffiti and vagrancy and fly tipping?

  Yes

  No

  N/A

• Roof - All external drains and down pipes clear of debris and vegetation?

  Yes

  No

  N/A

• Premises free from signs of water ingress on brickwork?

  Yes

  No

  N/A

• External fence in good condition with no broken panels?

  Yes

  No

  N/A

• Plants and bushes tidy and well maintained?

  Yes

  No

  N/A

• Run off drains and interceptors free from vegetation and soil?

  Yes

  No

  N/A

• All ACO and storm drains covered and in good condition?

  Yes

  No

  N/A

• Fire exit doors clearly labelled and unobstructed?

  Yes

  No

  N/A

Waste Storage

• External bins stored securely away from the building?

  Yes

  No

  N/A

• Skips - All waste contained and not overflowing?

  Yes

  No

  N/A

• Rubbish correctly divided and bins not over flowing?

  Yes

  No

  N/A

• Used fluorescent lamps stored away correctly in designated lamp coffins?

  Yes

  No

  N/A

• Bin store tidy and free from discarded furniture and fuel for fire?

  Yes

  No

  N/A

Fire Prevention & Emergency

• Fire exits clearly marked and free from obstructions?

  Yes

  No

  N/A

• Fire alarm panel operational with no active faults or isolations?

  Yes

  No

  N/A

• Protected walkways clear of obstacles?

  Yes

  No

  N/A

• Designated fire assembly point clearly marked and access to is clear?

  Yes

  No

  N/A

• Fire doors in good condition and shut/locked as appropriate and signae?

  Yes

  No

  N/A

• Emergency lights operational and tested within the last 28 days?

  Yes

  No

  N/A

• Automatic release doors tested and operational at last weekly test?

  Yes

  No

  N/A

• Fire extinguishers in designated place and clearly marked for type of fire?

  Yes

  No

  N/A

• Extinguisher service within date and unbroken tamper seal present?

  Yes

  No

  N/A

• Fire log book accurately completed with all relevant sections completed (weekly fire test Weds 09:15, escape routes, panel status)?

  Yes

  No

  N/A

Fire Log Book

• Will the fire log book check be undertaken today?

  Yes

  No

• DAILY: Fire alarm panel indicator logged S3.2

  Yes

  No

  N/A

• Contractor: Record of fire alarm system maintenance completed? S3.6

  Yes

  No

  N/A

• WEEKLY: fire alarm test documented in log book S3.5

  Yes

  No

  N/A

• Contractor: Monthly emergency lighting test logged? S4.2

  Yes

  No

  N/A

• Contractor: Record of emergency lighting maintenance updated (6 monthly visits)? S4.3

  Yes

  No

  N/A

• MONTHLY: Record of fire doors inspection/operation logged S5.2

  Yes

  No

  N/A

• DAILY: Inspection of exit routes conducted and logged S5.3

  Yes

  No

  N/A

• Fire drill carried out within last 6 months and logged? S5.4

  Yes

  No

  N/A

• MONTHLY: Record inspection of fire extinguisher up to date? S6.2

  Yes

  No

  N/A

Site Security

• Is site security to be inspected in this audit?

  Yes

  No

• Are site entry and exit points clearly designated?

  Yes

  No

  N/A

• Does the alarm system functions as expected?

  Yes

  No

  N/A

• Access control system fully operational?

  Yes

  No

  N/A

• Has the site visitors/staff sign in book completed and regularly checked?

  Yes

  No

  N/A

• Doors to restricted areas kept locked?

  Yes

  No

  N/A

• CCTV system correctly working (check date, recording and any failing cameras?

  Yes

  No

  N/A

House Keeping

• Will the housekeeping be inspected today?

  Yes

  No

• Are carpets, floors and ceiling in good condition?

  Yes

  No

  N/A

• Communal space and office lighting undamaged and working?

  Yes

  No

  N/A

• Access to risers, cleaners store and plant room doors kept locked?

  Yes

  No

  N/A

• Cleaning chemicals kept securely locked away in COSHH cupboard?

  Yes

  No

  N/A

• Has an acceptable standard of cleaning been maintained?

  Yes

  No

  N/A

• Office temperature at acceptable level?

  Yes

  No

  N/A

Kitchens

• Kitchen appliances clean and in good working order (Fridge, microwaves, Zip-Tap)?

  Yes

  No

  N/A

• Adequate supply of mugs and cutlery available?

  Yes

  No

  N/A

• A good supply of tea, coffee, sugar available?

  Yes

  No

  N/A

• Bins are available and not overflowing?

  Yes

  No

  N/A

• Supply of hand towels and soap available?

  Yes

  No

  N/A

• Furniture in relatively good condition?

  Yes

  No

  N/A

First Aid Provisions

• Are first aid provisions to be inspected?

  Yes

  No

• First Aid station easily available and clearly marked for staff to see?

  Yes

  No

  N/A

• First aid box adequately stocked with tamper seal unbroken?

  Yes

  No

  N/A

• List of first aiders present and up to date?

  Yes

  No

  N/A

• Defibrillator prominently located and operational?

  Yes

  No

  N/A

• Defib kit is within date?

  Yes

  No

  N/A

Lift

• Are there lifts on site?

  Yes

  No

• Doors open when obstruction presented?

  Yes

  No

  N/A

• Lights and hand rails in good condition?

  Yes

  No

  N/A

• Level indicator working correctly on each floor?

  Yes

  No

  N/A

• Lift operational with smooth travel between floors?

  Yes

  No

  N/A

• Door tracks clean and clear?

  Yes

  No

  N/A

• Test call conducted and logged in fire log book weekly?

  Yes

  No

  N/A

Toilets/Showers & Wash Room Facilities

• Are there communcal toilets that form part of this inspection?

  Yes

  No

• Toilet fittings clean and undamaged?

  Yes

  No

  N/A

• Sufficient stock of toilet roll, hand towels and hand soap?

  Yes

  No

  N/A

• Sanitary bins present and not over flowing?

  Yes

  No

  N/A

• Cubicle lock and hooks in good working order?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Hand dryers operational?

  Yes

  No

  N/A

• Where shower provided, this has been flushed weekly (allow to run for 5 mins)?

  Yes

  No

  N/A

• Disabled pull cord alarm tested weekly (pull cord and check audible and visible)?

  Yes

  No

  N/A

• Lights working in all cubicles?

  Yes

  No

  N/A

Meeting Rooms

• Are meeting rooms to be checked on this audit?

  Yes

  No

• Meeting rooms clean, tidy and free from clutter?

  Yes

  No

  N/A

• Hand sanitiser, wipes and tissue available in each room?

  Yes

  No

  N/A

• Bins available for use in each room?

  Yes

  No

  N/A

• Sufficient stationery available in room (flip chart, markers, white board marker etc)

  Yes

  No

  N/A

• Audio visual equipment operational and present (remotes, click share buttons etc)

  Yes

  No

  N/A

Compliance Check

• Is this a compliance Audit?

  Yes

  No

• PAT Testing stickers in date?

  Yes

  No

  N/A

• Fire Log book wholly compliant?

  Yes

  No

  N/A

• Fire doors in good condition?

  Yes

  No

  N/A

• EICR within date?

  Yes

  No

  N/A

• On site ladders are compliant and in date?

  Yes

  No

  N/A

• Water flush carried out?

  Yes

  No

  N/A

• Contractor Safety Checklist & Induction in use?

  Yes

  No

  N/A

Meter Reading (Monthly)

• Electricity meter reading?

  Media

• Gas meter reading?

  Media

• Water meter reading?

  Media

Plant Room

• Is there a plant room?

  Yes

  No

• Is the plant room clean and clear of clutter?

  Yes

  No

  N/A

• Control panel free from errors/faults?

  Yes

  No

  N/A

• Water pressure adequate?

  Yes

  No

  N/A

• Where sprinkler present water pressure as displayed on meter?

  Yes

  No

  N/A

Generator

• Generator secure with no evidence of vandalism?

  Yes

  No

  N/A

• Bund tray is less than 25% of capacity?

  Yes

  No

  N/A

Sign Off

• Any observations to be noted?

  Yes

  No

• Signed

  Sign