Construction Site SHE File Checklist

Title Page

Project Name
Site Address
Principal Contractor Details
Principal Contractor Name
Construction Manager Name
Construction Manager Contact No
Construction Manager Email
Construction Manager
Conducted on
Assessment Team Leader
Lead Assessor / Client Agent
Assessment Team
Any additional assessment team members?
Additional Persons Name
Additional Persons Designation
Additional Persons Signature

1. Principal Contractor & Contractors

Copy of construction work permit in place.(Where applicable)
Work permit number displayed at main entrance of construction site.
Notification of construction work to DOL. (Where applicable)
Client H&S specification available & correct
Letter of good standing with compensation fund/insurer.
Health and Safety Plan based on client specs.
EHS File with necessary documentation available on site.
Subcontractor/s appointed in writing, in good standing with compensation fund, has necessary resources and competencies to perform safely, H&S plan and file checked and approved by principal contractor
Valid medical certificate of fitness for all employees.

2. Appointments & Competency

Designated Employer
SHE Representatives (more than 20 employees
Chairperson of SHE committee
Incident investigator
First aid provider
Competent person for machinery supervision
Assistant machinery supervisor
Principal Contractor
Subcontractors appointments
Construction Manager (full-time)
Assistant Construction Manager
Construction Safety Officer
SACPCMP Registration No
Assigned to site on a full time basis
Number of visits per month
Construction Supervisor
Assistant Construction supervisor
Competent person to do Risk Assessment
Competent person to prepare the Fall Protection Plan
Competency of roof erectors
Temporary works designer
Temporary works inspector
Excavation work supervisor
Competent person in the use of explosives during excavation
Demolition work supervisor
Demolition of asbestos contractor registration
Competent person in the use of explosives during demolition
Scaffold supervisor
Suspended platform supervisor
Competency of suspended platform erectors, operators, inspectors
Suspended platform inspector/tester
Rope access supervisor
Rope access operators competent and licensed
Material hoist operator
Material hoist inspector
Bulk mixing plant supervisor
Bulk mixing plant operator
Explosive actuated fastening device user
Tower crane supervisor
Tower crane operators
Lifting Machinery Operator
Lifting Machinery/tackle inspector
Construction vehicles & mobile plant operators (copy of drivers licence must be on file.)
Temporary electrical installation controller/inspector
Stacking and storage supervisor
Fire equipment inspector
Fire equipment users
Hazardous Chemical Substances Co- coordinator
Emergency co-ordinator

3. Risk Assessments

Client Baseline Risk Assessment on file
Contractor Risk Assessment on file (hazards & risk s identified, analysed & evaluated; control measure, monitoring & review plan)
Employees informed, instructed and trained on risk assessment (proof on file)
Subcontractors informed on risk assessment (proof on file)
Record of PPE issuing and inspections thereof, as determined by risk assessment.

4. Work at Heights

Fall protection plan on file
Medical fitness of employees working at height
Fall prevention and or fall protection equipment provided and Inspection/maintenance records
Certificate of system design and operational compliance plan for suspended platforms.
Inspection and performance tests records of suspended platforms

5. Lifting Equipment

Inspection and maintenance records of lifting machinery.
Method statement for use of tower cranes.

6. Construction Vehicles & Mobile Plant

Inspection records of vehicles/mobile plant
Road-worthiness certificates for vehicles/plant travelling on public roads

7. Structures & Temporary Works

Structure design drawings available
Temporary works drawings pre-approved by temporary works designer
Structure inspection/examination records on file.

8. Excavation & Demolition

Records of excavation inspections
Engineering survey and demolishing method statement of the structure to be demolished
Structural integrity inspections during demolition
Method statement for demolition using explosives
Waste disposal certificates/records of safe disposal.

9. Electrical Installation & Electrical Machinery

Weekly Inspection records of electrical installations
Daily pre-use inspection records of electrical machinery
Certificate of approval for electrical machinery in hazardous locations.
Inspection and testing of electrical machinery in hazardous locations
Certificate for electric fence system
Proof of registration as an approved electrical installations inspection authority
Proof of annual registration as electrical contractor
Certificate of Compliance and a test report for electrical installation.

10. Tools & Equipment

List of tools/equipment to be used.
Inspection records of tools/equipment
Portable electrical equipment is in good condition and inspected.
Portable electrical lights is in good condition and inspected

11. Hazardous Chemical Agents

Proof of employee training on HCSR and HCS handling requirements
Procedure in case of emergency involving HCS and proof of communication thereof.
HCS risk assessment
Materials Safety Data Sheets available
2 yearly examination and tests of engineering controls for HCS, by AIA.
Safe disposal certificates of HCS waste
Safe storage facilities for HCS in place.