DCC Building Services - Vehicle Inspection (July 2021)

• Vehicle Registration:

• Conducted on

  Date

• Prepared by

• 1. Check and answer all questions
  2. Defects, issues or failures should be supported by notation (tap on paperclip icon to add notes)
  3. Issues found requiring immediate attention alert Fleet Ops immediately. Driver to alert all team members who use the vehicle
  4. Issues not affecting driving in the short term but require repair or replacement must be emailed to/discussed with Fleet Ops asap
  5. Complete inspection
  6. Export report (either by exporting as .pdf or by `Share report’)
  7. Load inspection in Vault under the vehicle
  8. Follow up any issues and update as required

Vehicle Details

• WOF Due:

  Date

• Next Service Due (Kms):

• Current Kms:

Internal Checks

• Seat belts - Do they all click and lock into place? Do belts lock when pulled sharply? Do belts retract? No sign of fraying or cracking?

  Pass

  Fail

• If this is the drivers seat belt - Do not drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport. If this is a passenger seat belt and passengers will not be in the vehicle (or can use another seat) then vehicle is safe to drive provided Fleet Ops is alerted and the particular seat belt tagged/labelled as `Do not use'.

• Seats secure?

  Pass

  Fail

• If this is the drivers seat - Do not drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport. If this is a passenger seat and passengers will not be in the vehicle (or can use another seat) then vehicle is safe to drive provided Fleet Ops is alerted and the particular seat tagged/labelled as `Do not use'.

• Mirrors functioning?

  Pass

  Fail

• Ok to drive if they can be manually adjusted. Alert Fleet Ops asap.

• Check windshield clear of chips, cracks and scratches

  Select Visibility Clear Some defects but driver visibility clear Driver's forward visibility affected

  • Visibility Clear
  • Some defects but driver visibility clear
  • Driver's forward visibility affected

• Ok to drive. Alert Fleet Ops asap.

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Wiper blades functioning effectively?

  Select Visibility Clear Some defects but driver visibility clear Driver's forward visibility affected

  • Visibility Clear
  • Some defects but driver visibility clear
  • Driver's forward visibility affected

• Ok to drive. Alert Fleet Ops asap.

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Hand brake holding?

  Select Operational Operational but requires adjustment Requires immediate attention

  • Operational
  • Operational but requires adjustment
  • Requires immediate attention

• Ok to drive. Alert Fleet Ops asap.

• If hand brake is not holding DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Horn audible?

  Pass

  Fail

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Brakes functioning? To test, start vehicle and move forward slightly to engage brakes.

  Operational

  Requires Immediate Attention

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Reversing camera: working / showing clear image?

  Yes

  No

  N/A

• Alert Fleet Ops asap. Ok to drive if confident with using mirrors and visually checking. If not confident arrange alternative transport.

External Checks

• Brake/Tail lights

  Pass

  Fail

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Headlights high beam / low beam functioning?

  Pass

  Fail

• If headlights not working alert Fleet Operations asap. Vehicle must only be driven during daylight hours until lights operational. Avoid driving if weather is such that having headlights on may be required.

• Turn indicators functioning (front and rear)?

  Pass

  Fail

• If an indicator is not working - DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport.

• Hazard lights operational?

  Pass

  Fail

• Ok to drive but alert Fleet Ops asap.

• Tyres - inflation (visual check of tyres). If unsure, check with Fleet Ops as they should have a tyre guage

  Pass

  Fail

• DO NOT drive vehicle. Alert Fleet Ops immediately. Arrange alternative transport if available

• Tyres - tread condition - use tyre tread depth indicator supplied by Fleet Ops

  White = OK

  Blue = REPLACE

  Orange = Illegal

• Ok to drive. Advise Fleet Ops via email asap.

• DO NOT drive. Advise Fleet Operations immediately. Arrange for another vehicle if available.

• Window washer fluid level adequate?

  Good

  Requires top up

• Refill/top up before driving

Vehicle Gear Check

• Is there a fire extinguisher present in the vehicle?

  Yes

  No (but IS required)

  No (but is NOT required)

• Ok to drive if fire extinguisher is not required as emergency equipment for tasks being carried out. Arrange for department to replace asap. Note only trained staff may use a fire extinguisher in an emergency.

• Does the fire extinguisher have a maintenance record tag attached?

  Pass

  Fail

• Ok to drive, alert Fleet Ops asap.

• Does the fire extinguisher's maintenance record tag indicate that it has been checked in the last 12 months?

  Pass

  Fail

• Ok to drive, remove fire extinguisher and organise to get it inspected and tested.

• Jack and wheel brace present in vehicle?

  Pass

  Fail

• Ok to drive in CBD only. Organise to have your department replace asap.

• Spare tyre present and functional?

  Pass

  Fail

• Ok to drive in CBD only. Discuss with Fleet Ops to arrange replacement asap.

• First aid kit in vehicle?

  Pass

  Fail

• Ok to drive. Organise purchase of replacement first aid kit through department asap.

• Accident information in glove box?

  Pass

  Fail

• Ok to drive. Print off accident information from Section 13 `Safe Use of a DCC Vehicle' policy in the DCC H&S manual - found in `Connect' within the H&S toolbox.

• Completed:

  Sign