Title Page

  • Site Inspected

  • Prime Contractor

  • Contract Number(s) and AKA Names

  • Prime Contractor Headquarter's Address

  • Subcontractor(s) & Location

  • Inspection Date

  • Inspection Location

  • Inspected by:

  • This COCO Contractor was evaluated with, and is bound by, applicable sections of DCMA Instruction 8210.1 in effect on the date of contract ratification. (CAS LIM) are items that are not bound by specific requirement or by Service Guidance except as listed in the contract. The referenced document is hyperlinked below:

Inspection Results


  • Prime Contractor

  • Prime Contractor's Headquarters Address

  • Sub-Contractor(s) & Location (List All)

  • Contract Number(s) and AKA Names

  • Contract Type

  • Additional Base(s) of Operation

  • Type(s) of Aircraft Operated

  • Aircraft Production Year(s)

  • Number of Aircraft Assigned to Contract

  • Number of Government Crewmembers Assigned

  • Number of Contractor Crewmembers Assigned

  • IFC / AWC Expiration Date(s)

  • PAO Declaration Letter Issue Date

  • GFRC Included in Contract?

  • USN Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date

  • USMC Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date

  • USAF Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date

  • Army Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date

  • Any applicable Contract Clauses (GFRC, SFF, etc) that the inspection team should be aware of?

  • Government Flight Representative (GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)

  • Procurement Contracting Officer (PCO) (Name, Rank, Title, Office, Phone, E-Mail)

  • Administrative Contracting Officer (ACO) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contracting Officers Representative (COR) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contracting Officers Technical Representative (COTR) (Name, Rank, Title, Office, Phone, E-Mail)

  • Program Manager (PM) / IPT Lead (Name, Rank, Title, Office, Phone, E-Mail)

  • Deputy or Alternate IPT Lead (Name, Rank, Title, Office, Phone, E-Mail)

  • Class Desk (Name, Rank, Title, Office, Phone, E-Mail)

  • Other DoD Rep(s) (Name, Rank, Title, Office, Phone, E-Mail)

  • FAA Principal Inspectors (POI, PMI, PAI, FSDO Manager) (Name, Rank, Title, Office, Phone, E-Mail

  • Contractor's Requesting Official (CRO) (Name, Rank, Title, Office, Phone, E-Mail)

  • Alternate CRO (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Director of Operations (DOO) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Chief Pilot (CP) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Director of Maintenance (DOM) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Director of Quality Assurance (QA) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Director of Safety (DOS) (Name, Rank, Title, Office, Phone, E-Mail)

  • Contractor's Operational Control / Dispatch / Flight Following Lead (Name, Rank, Title, Office, Phone, E-Mail)

  • Other Contractor Personnel (Name, Rank, Title, Office, Phone, E-Mail)

  • Any current issues or areas that GFR, GGFR, GGR, should observed during next inspection:


  • For each question, provide the name of the manual, page number, paragraph number, and page date of issue, for any FAA or DOD issued waivers and attach copy of such waiver(s) to this report.

  • 2.0 Has the contactor applied for any Contract Waivers, Service Guidance Waivers, or Waivers to Aircraft Operations? (DoD or FAA)

  • 2.0 What requirements has the contactor requested waived, or been approved to waive? Provide information related to each waiver and waiver expiration date.

  • Provide a copy of any approved waivers. (ie. AFMC Form 73, DD Form 1716, 8210.1 Waiver Authority and/or applicable FAA Waivers).

  • Note: ACOs and PCOs, shall not use the contract modification process for aviation contracts to waive this Instruction or Service Guidance requirements. DFARS Part 228.3, Insurance, subpart 228.370 – Additional Clauses, describe the limits imposed on the PCO for modifying the GFRC. There are three types of waivers that affect contractor aircraft operations; waivers to this Instruction; waivers to Service Guidance; and contract waivers.

  • 2.0 Is the contractor complying with DCMA Instruction 8210.1 until the waiver is approved? (Or until it was approved?)

  • 2.0 Does the waiver include an alternate means of compliance that provides an equivalent level of safety?

  • 2.0 Did the contractor provide the GFR a revision to the ground or flight procedures that incorporates the waived requirements?

  • 2.0 Have all approved waivers been included in the contractors ground and flight procedures, as applicable?

  • 2.1.2 Was a risk management analysis and risk mitigation plan submitted to the GFR that outlines how the contractor intends to reduce risk to the contracted aircraft operation affected by each waiver?

  • 2.3 Contract modification requests are routed through the GFR and ACO to the PCO for action.

    2.6. Waiver Authorities for DCMA 8210.1 and for Service Guidance:

    2.6.1. Army - U. S. Army Materiel Command, ATTN: AMCOL-CA, 4400 Martin Rd., Redstone Arsenal, AL 35898-5000.

    2.6.2. Air Force - Headquarters Air Force Materiel Command, HQ AFMC/A3. Forward requests to HQ AFMC/A3V, 508 W. Choctawhatchee, Eglin AFB, FL 32542-5713.

    2.6.3. Navy - Commander, Naval Air System Command. Forward requests to: Commander, Naval Air System Command, AIR-09F, 22541 Millstone Rd. Unit 10, Patuxent River, MD 20670-1606.

    2.6.4. Coast Guard - Commanding Officer, USCG ALC, 1664 Weeksville Road, Building 63, Elizabeth City, NC 27909-6725.

    2.6.5. Non-Signatory Waiver Authorities – When a contract that includes this Instruction is issued by an organization not listed as a signatory to this Instruction (NASA, DEA, DHS, foreign governments, etc.), contact the organization issuing the contract for guidance on identifying the appropriate waiver authority.

  • GFR/GGFR/GGR Notes related to any contractor issued or pending waivers.


  • For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.

  • Per DCMA Instruction 8210.1C paragraph 3.1.1, should a conflict arise between the contract and source guidance, the following hierarchy shall be used in descending order: DCMA Instruction 8210.1 (as revised), Service Guidance, and the Approved Procedure. (CAS N/A)

  • 3.0 Has the contractor developed specific written procedures for all flight and ground operations?

  • 3.0 Did the contractor wait for the ground and flight operations to be approved by the GFR before beginning operations?

  • 3.2. The contractor is responsible for writing, implementing and enforcing its procedures, and identifying and correcting deficiencies. Was evidence of such practice observed and was it effective?

  • 3.3 Has the contractor prepared and maintained specific written procedures, separate and distinct from industrial or quality procedures that describe aircraft flight and ground operations at all operating facilities?

  • 3.3 If the contractor references existing company procedures, operating instructions, etc., in order to fulfill the requirements of DCMA 8210.1, are the referenced document(s) readily available for review?

  • 3.3.1 Has the contractor provided specific guidance describing activities and requirements contained in DCMA Instruction 8210.1 and all contractual provisions pertaining to safety, and flight and ground operations applicable to all aircraft, for each specific contractor operation and location?

  • 3.3.2 Has the contractor described in detail how the contractor will ensure that individuals perform only duties they are qualified and authorized to perform?

  • 3.3.3 Has the contractor adequately explained all aspects of a given operation to include the purpose, scope, and steps to accomplish the task?

  • 3.3.4 Has the contractor identified by office/title of individuals responsible for preparing and maintaining specific written procedures for aircraft flight and ground operations at all operating facilities?

  • 3.3.5 When appropriate, has the contractor included requirements to verify the successful completion of the task or procedure?

  • 3.4 NOTE: For contractor operations with no existing approved procedures, the contractor should provide its procedures, including portions thereof, to the GFR for approval as soon as possible. Procedures may be approved in sections, however contractors shall not conduct ground operations until the applicable procedure has been approved (interim or final approval). Flight operations are prohibited until all procedures have been approved.

  • 3.7 Did the contractor write their applicable procedures to follow the order listed in DCMA Instruction 8210.1 Attachment 10, OR provided a paragraph to cross reference the required items?

  • DCMA INST 8210.1C ATTACHMENT 10 – REQUIRED COCO Specific Procedures Outlined Below- When writing Procedures, contractors shall include all items from this attachment, item by item, as applicable. (Amended for COCO PAO Operations)

    Chapter 1: DEFINITIONS

    Contractors need not address the Definitions Chapter in their Procedures. Including them as a ready reference or adding organizational specific definitions is acceptable. However, if included in the Procedures, the definitions from this Instruction shall not be modified and GFR approval of the Procedures does not extend to any definitions so included.

    Chapter 2: WAIVERS

    Contractors need not address the waivers chapter in their Procedures. Including waiver procedures as a ready reference or adding organizational specific processes is acceptable. However, if included, the GFR approval of the Procedures does not extend to waiver processes so included. Though not required to do so, contractors and GFRs should always use the waiver process in the most recent version of this Instruction. Failure to do so could result in delays in waiver processing and possible rejection of the waiver request. The waiver admin process is not directive in nature. It merely defines the current process with the most current contact information.

    Chapter 3: PROCEDURES

    This chapter provides overarching guidance and requirements for the development of Procedures and need not be addressed in the Procedures except as noted below.

    3.6. Subcontractors
    3.8.2. Procedures POC
    3.17. Access to Contractor’s Facilities


    4.1.5. Contractor Flight Approval
    4.1.7. Approved Flights Maintenance Release Procedures
    4.1.10-4.1.14. Documentation of Certificates, mixed flight crews, minimum requirements, aircrew duty and rest, other Aircrew Restrictions. Contractors need not address these paragraphs. Including these procedures as a ready reference or making them more restrictive is acceptable.
    4.2.1. Requesting Officials (or Contractor’s Requesting Official (CRO))
    4.2.5. Approval for Crewmember status
    4.2.7. Removal from Crewmember Status
    4.3.1 General Qualifications - Contractors need not address these paragraphs. Including these procedures as a ready reference or making them more restrictive is acceptable.
    4.4.11. Aircrew/Contractor response to emergencies General Requirements- Crewmember Training
    4.8.7. Access to Records


    5.1 Requirements for GOPs (Does not need to be included in procedures, but GOP is required)
    5.2.1 Master Training Plan
    5.3.1 FOD – Documented Plan Housekeeping (Limited) Clean-as-you-go (Limited) - 2 Tool Control - inventory/etching (Limited) - 8 control of tools (Limited) - 11 control of hardware/consumables (Limited) Lost tool procedures (Limited)
    5.6 Hydraulic fluid surveillance (Limited)
    5.8 Aircraft Servicing (Limited)
    5.13 Oil Analysis (Limited)
    5.15 Weight and Balance
    5.19 - 5.21 Technical orders/manuals, records Management, Safe-for-flight
    5.23 Corrosion Control (Limited)
    5.24 Weapons, Munitions, and CADs (Limited)
    5.25 Lasers Limited 6 Safety

    Chapter 6 SAFETY

    6.1 Mishap Prevention Program (Limited)
    6.2 Designation of an Aviation Safety Official
    6.3. Risk Management.
    6.10. Safety Publications.
    6.11. Aircraft Damage Reporting Procedures.
    6.12. Aircraft Mishap Reporting Procedures.
    6.13. Privileged Data (Except 6.13.8 is N/A)

    Contractors need not include Attachments from this Instruction in the Procedures.

  • 3.8.2 Has the contractor identified to the GFR, a single point of contact who has cognizance over the functional organizations involved and who can coordinate approval issues?

  • 3.8.3 Does the contractor maintain current copies of the approved procedures at each operating location?

  • 3.14 Did the GFR/GGFR/GGR identify any deficiencies or inadequacies in the contractors procedures?

  • Please explain any identified deficiencies and/or inadequacies:

  • 3.15 Has a Corrective Action Request (CAR) been issued to the contractor (either verbally or other written method)?

  • 3.15 Has the contractor developed a corrective action that addresses the root cause of the documented deficiency or inadequacy?

  • NOTE: See DCMA Instruction 8210.1C Attachment 13 for further guidance on the CAR process. Should the contractor and GFR have a difference of interpretation of a given procedure, the issue should be raised to the following authorities for resolution: for DCMA activities, DCMA-AO; for Service activities, waiver authority for this Instruction is listed in 8210.1 Paragraph 2.6.

  • 3.17 Did the Prime contractor provide the GFR and APT access to the aircraft and facilities upon request and without delay during work hours?


  • For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.

  • This section applies to all Contractor Requesting Officials (CRO), crewmembers and non-crewmembers. It applies for all flights under contract regardless of who is on board or operating the aircraft.

  • 4.1.5 Do the contractors procedures delineate processes that ensure flight schedules are developed, and Requests for Flight Approvals submitted, with sufficient lead time to preclude interruption to either Government or contractor operations? (Note: Under normal situations, submitting approvals during the workday prior to the day of the scheduled flight is considered sufficient lead time.)

  • Per DCMA 8210.1C, Chg 1, Attachment 16, a COCO contractor do not file a DD Form 644 for flight approval. However, the contractor must, prior to flight, determine if a flight is a PAO / Deemed State / State Aircraft and have such flight approved by the GFR. Such approval can be accomplished by submitting the contracted flight schedule to the GFR the day before intended operations. A sample schedule is attached outlining the minimum schedule submission requirements and any changes to the schedule must be GFR approved prior to flight (except for flight delays within the same calendar day). All schedules emailed to the GFR are considered approved unless otherwise denied by the GFR. Schedule submissions may be emailed to Dennis.R.Pratte.civ@us.navy.mil. Note: Only crewmember's with GFR approved DD2628's and non-crewmember's that have been GFR approved may be added to the schedule.

  • Does the contractor have documented processes and/or procedures that ensure only current and qualified crewmembers and non-crewmembers conduct approved flights in an approved flight areas, routes, and specified profile?

  • Does the contractor perform according to an approved mission profile or test plan, and within applicable safety and engineering limitations? (Note: Experimental and engineering test flights require a specific test plan).

  • Does the contractor perform in accordance with its approved procedures?

  • Does the contractor conduct a flight risk assessment (FRA) prior to each flight?

  • Does the contractor provide aircraft maintenance release procedures, to include a review of all safety of flight non-conforming repairs, a review of aircraft logs and records for outstanding safety of flight aircraft inspections/bulletins requiring action and expiring components (such as TDs, SBs, TCTOs, ADs, etc.)?

  • 4.1.10 Does the contractor have procedures to ensure no crewmembers or non-crewmembers are placed on flight approval requests with non-current certificates, licenses, or permits?

  • 4.1.11 Does the contractor have procedures that address the designation of pilot-in-command and crew positions for dual piloted and/or multi place aircraft and flight lead for formation flights? (Note: With dual contractors with no prime-sub relationship flying on the same flight, dual flight authorization requests are required. Mixed crews performing crewmember or maintenance tasks shall use identical checklists).

  • 4.1.12 Does the contractor have minimum crew requirements for the various types of flight activities?

  • 4.1.13 Does the contractor conform to the following flight/duty/rest limitations?<br><br>The crew rest period is the non-work period immediately preceding the crew duty period. This period shall be a minimum of 12 hours with at least 8 uninterrupted hours allowed for sleep. The following crew duty period restrictions apply to all contractor crewmembers/non-crewmembers:<br> <br> The crew duty period begins when an individual reports for work (either flight or administrative duties) and ends when the engines are stopped at the end of an event, mission, or series of missions.<br><br> The basic crew duty period shall not exceed 12 consecutive hours. The GFR is authorized to grant extensions to the basic crew duty period of not more than two hours on a case-by-case basis.<br><br> When flying support flights (or engineering test flights IAW 8210.1 Paragraph 1.30.2) in dual-piloted aircraft with an operative autopilot installed and used, the maximum crew duty period may be 16 consecutive hours.<br><br> Pilots in single-piloted helicopters are limited to a maximum of 6 flying hours in a 12-hour crew duty period.<br><br> Use of augmented crews per procuring Service Guidance is allowed

  • Do the contractors procedures address chronic fatigue issues?

  • 4.1.14 Do the contractors procedures address flight restrictions for contractor flight personnel recovering from the effects of alcohol consumption, medications, diving, etc.?

  • 4.2.1 Do the contractor procedures identify the individual(s) authorized to request Crewmember Approval and Qualification Training and outline the process for requesting such approval? (Note: Only the contractors designated Contractor Requesting Official (CRO) shall submit requests to the GFR for crewmember approval or for qualification training. The contractor shall identify by name (in writing) these officials to the GFR, and shall revise the list, as necessary, to ensure currency).

  • 4.2.5. Does the contractor have procedures that require Government Approval for Crewmember Status that includes: <br><br>• On completion of qualification training, the CRO forwards one electronic copy (or two paper copies) of DD Forms 2628, Request for Approval of Contractor Crewmember (Attachment 5), and DD Form 1821, Contractor Crewmember Record (Attachment 4) outlining successful completion of all required training in the FOPs, contract & DoD Area of Operation (or GFR approved Service form), copy of the FAA or Service Medical Certificate and copy of the pilots FAA pilot certificate, to the GFR. <br><br>• The GFR indicates action taken and returns a signed copy to the contractor within ten (10) workdays. <br><br>• Contractor crewmembers shall not perform in their aircrew specialties until receipt of Government approval. <br><br>• An approved DD Form 2628 is valid as long as the crewmember maintains their qualifications for the contractor.

  • Does the contractor have procedures for identifying and addressing human factors issues such as substance abuse, personal and family problems, etc., that would restrict the person from flight duties? And does this process include immediate notification to the GFR?

  • 4.3.1 At minimum, do all pilots, except those described in 8210.1C para 4.3.6, meet the following requirements? <br><br>1. Pilots: FAA Commercial Pilot or Airline Transport Pilot Certificate with appropriate category and class ratings,<br>2. Flight Engineers: FAA Flight Engineer Certificate or a Service equivalent Certificate or Qualification. <br>3. Non-crewmember requirements (see 8210.1C Paragraphs 4.2.6 and 4.6.1). <br>4. UA pilots/Operators (see 8210.1C Paragraph 4.3.6). Paragraphs 4.3.2 and 4.3.3 do not apply to UA operations.

  • 4.4.10/11 For applicable operations, does the contractor have procedures for experimental tests, engineering tests, and associated ground operations of Government aircraft applicable to: (N/A for COCO Aircraft, but are encouraged)<br><br>4.4.11. Aircrew and Contractor Response to Emergencies:<br> Radio failure,<br> Landing gear malfunctions,<br> In-flight fire,<br> Barrier and arresting gear engagement,<br> Controlled bailout/ejection,<br> Jettisoning (fuel, armament, cargo),<br> Minimum and emergency fuel (UA battery capacity (if applicable)),<br> Emergency aircrew extraction,<br> Emergency aircraft movement (flightline, severe weather),<br> Hot brakes,<br> Inflight LASER illumination of aircraft,<br> Hazardous material,<br> UA ground control station,<br> Chase aircraft procedures (if applicable) (e.g., lost comm, lost sight, lead/chase responsibilities, etc.),<br> Any other airfield specific emergency procedures.

  • Does the contractor require crewmembers to maintain all applicable currencies as required by the procuring Service for each flight operation/event (in which qualification is maintained), in the designated aircraft and crew position. (Note: If this guidance doesn’t exist, the contractor shall develop and submit a recommended currency program (similar to Service requirements for like aircraft, missions and events) to the GFR for approval. For COCO operations the training program is not tied to Service Guidance, but all training programs must be sufficient to ensure that the aircrew are proficient for the mission to be flown before assigning that crewmember to the flight schedule).

  • Does the contractors Crewmember Currency Requirements address the following items? <br><br> Describes the methods used to ensure that aircrews maintain currency, and don’t perform tasks for which they are not current and qualified.<br><br> Identify the office/title of the individual responsible for overseeing Paragraph (above).<br><br> Publish a table of the specific Service Guidance used for currency, and recurrency/proficiency requirements. <br><br> Proration. A crewmember performing on a contract for less than a semiannual training period shall accomplish a prorated share of the minimum requirements based on the percentage of the remaining training period. Accomplishment of these currency requirements should be distributed evenly throughout the calendar period to enhance aircrew skill levels.

  • 4.8.7 Do the contractors procedures provide access to records for crewmember/non-crewmember training folders, flight<br>time records, and record folders and does it state that these records shall be available to the GFR and other appropriate<br>Government personnel at the request of the GFR? (Note: Records may be maintained electronically or hard copy in a format acceptable to the GFR)

  • Any GFR comments related to the contractors flight operating procedures:


  • For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.

  • This section applies to contractor personnel who perform ground operations on aircraft, including for FOD and Tool Control per Chapter 3, Paragraph 3, and those personnel who operate and maintain ground equipment used in support of aircraft.

  • 5.1 Has the contractor developed, and does the contractor follow, written Ground Operating Procedures (GOP) to ensure that only trained, qualified and certified personnel perform all aircraft ground operations, as applicable? (Note: Contractors perform many ground operations related to aircraft not specifically mentioned in this Instruction; however, all hazardous ground operations performed in, on and around aircraft must be addressed in the procedures).

  • 5.2.1 Does the contractor have a Master Training Plan that has been developed, as part of their procedures, to ensure that contractor personnel are qualified / certified to perform their tasks?

  • 5.2.1 Does the contractors Master Training Plan include: <br><br> A roster of instructors, <br><br> Initial and continuation training shall include, as applicable, written and/or practical exams (identify minimum passing score), <br><br> Course nomenclature, <br><br> Course outlines and programs of instruction for each GOP,<br><br> A process that ensures courses are current, <br><br> A controlled process for tracking and forecasting training to ensure employees do not go non-current or perform tasks if their currency has expired, <br><br> A process to identify/establish training for new or emerging requirements, <br><br> A process for evaluating the previous training, qualification, and certification of new personnel, <br><br> A process for recertifying/requalifying personnel.

  • 5.3.1. Does the contractor have a Foreign Object Damage prevention and Tool Control program which is planned, integrated, and developed in conjunction with Safety, Test, Engineering, Quality, Maintenance, Production, Manufacturing and Facility offices, as applicable? (CAS LIM)

  • 5.3.3 Does the contractors specific FOD procedures address, at a minimum, the following: <br><br> Housekeeping. Shall include timely cleaning activities of areas off the product when generated work debris poses a migration potential increasing the risk of FOD, (CAS LIM)<br><br> Clean-As-You-Go. Shall include timely cleaning activities of areas within the aircraft/product when generated work debris poses a potential for migration and entrapment, (CAS LIM)<br><br> Inventory, Accountability, Traceability (e.g., shadow boxing, automated inventory systems, tool chits, Radio Frequency Identification (RFID), automated dispensing units, tool tags, serializing/etching, kitting, documenting work plans, inspections, tool/item issue/return process, control logs, etc.), (CAS LIM)<br><br> Items too small to etch/mark shall be listed by description on inventories (e.g., 12 apexes + kit/container), and containerized with like items (if applicable), (CAS LIM)<br><br> Tool Crib Attendant Responsibilities (e.g., issue, turn in, inventories, etc.), (CAS LIM)<br><br>52 User Responsibilities (e.g., pre and post-use inspections to include inventory and serviceability; taking the minimum required to accomplish the task, etc.), (CAS LIM)<br><br> Methods for controlling specialty tools, shop aids, clamps, clecos, fixtures, etc., required to be installed on the aircraft/product for extended periods of time (over one shift), (CAS LIM)<br><br> Methods for controlling consumables. This includes: perishable tools such as drill bits, cutters, reamers etc., that are periodically replaced due to wear, and expendable items such as rags, wipes, tongue depressors, acid brushes, sandpaper, applicators, sealant, glue, tape rolls, scrapers, etc. that are expended during use, (CAS LIM)<br><br> Methods for controlling small hardware and miscellaneous small parts (e.g., fasteners, nuts, bolts, and washers) used in, on, and around the aircraft and aircraft components (e.g., uninstalled wing, fuselage, tail section, engines etc.), and support equipment, (CAS LIM)<br><br> Lost Tool/Item Procedures. Shall include procedures for: non-attribution reporting, search process, documentation, GFR notification, and incident closeout. Aircraft shall not be released for flight until the contractor has concluded the search process. The Aircrew shall be briefed on all incidents of lost tools/items reported missing and not recovered, that the contractor determines may still be on the aircraft. The aircraft records shall be annotated to reflect the lost items. (CAS LIM)

  • 5.6 Do the contractors Aircraft Ground Support Equipment (AGSE) procedures include, at minimum, the following: (CAS LIM)<br><br>5.6.1. Periodic inspection/maintenance program to ensure serviceability and safety of equipment. Include maintenance/inspection methods and standards. Technical data must be referenced and used to develop scheduled/preventative maintenance plan, <br><br>5.6.2. Management of equipment maintenance/inspection and historical records, <br><br>5.6.3. User requirements (e.g., pre-operational inspections/documentation), <br><br>5.6.4. Tracking systems for preventative maintenance, time-changes and equipment items requiring calibration, next inspection due date, <br><br>5.6.5. An equipment identification process (e.g., unit numbers, bar codes, etc.), <br><br>5.6.6. Configuration control/management (e.g., Time Compliance Technical Orders, Service Bulletins, recalls of commercial equipment, safety alerts, etc.), <br><br>5.6.7. Corrosion control, <br><br>5.6.8. Equipment in overdue status but in-use and cannot be removed (i.e., jacks installed for extended periods, fixtures, cradles, etc.),

  • 5.8. Does the contractor have Aircraft servicing procedures that address, at a minimum, the following: (CAS LIM)<br><br>5.8.1. Refuel/defuel process, <br><br>5.8.2. Fuel servicing equipment, <br><br>5.8.3. Fuel storage, <br><br>5.8.4. Fuel quality, <br><br>5.8.5. Hydraulic systems, engines, gearboxes, propellers, landing gear struts, accumulators, etc. (to include prevention of cross-contamination), <br><br>5.8.6. Oxygen (liquid and gaseous), <br><br>5.8.7. Aircraft tires, <br><br>5.8.8. Grease guns, dispensing cans, spray bottles, pump oilers, etc. and, <br><br>5.8.9. Processes for preventing cross-contamination.

  • 5.13. Does the contractor have an Oil Analysis Program with procedures that address at a minimum: (CAS LIM)<br><br>5.13.1. Technical data requirements, <br><br>5.13.2. Sampling, <br><br>5.13.3. Proper handling of samples to prevent contamination, <br><br>5.13.4. Testing results and, <br><br>5.13.5. Required actions for testing results.

  • 5.15. Does the contractor have Weight and Balance program procedures that address at a minimum: <br><br>5.15.1. Maintenance, storage, calibration, and handling of scales and/or load cells, <br><br>5.15.2. When an Automated Weight and Balance System (AWBS) is used, ensure a process is implemented to receive and install updated versions, <br><br>5.15.3. Use of technical data and, <br><br>5.15.4. General procedures: <br><br> Equipment. This area includes: Weighing Equipment, Weighing Accessories, Weighing Procedures, Aircraft Leveling, Dimensions Required for CG Location, Projection of Points to the Floor, Taking Measurements, Recording Weight and Dimensions, and Verification of Weighing Results; and, <br><br> Calculation. This area includes: Principle of Moments, Effects of Moments on Aircraft, Determination of Balance Condition (Location of Aircraft CG), Effects of Unbalanced Loading, Determining Center of Gravity for a Group of Items, Center of Gravity Limits, Expressing Center of Gravity, Lateral and Vertical Center of Gravity, and Most Forward and Most Aft CG Calculations.<br><br>(Note: The following references are good sources of information for developing Weight and Balance procedures: TM 55-1500-342-23 (US Army); NAVAIR 01-1B-50 (US Navy/US Marine Corps); T.O. 1-1B-50 (US Air Force); CGTO 1-1B-50 (US Coast Guard)).

  • 5.19. Does the contractor have Technical Orders/Maintenance Manuals (to include Modification Flight Manuals) procedures that include: <br><br>5.19.1. Methods that ensure only current technical publications are used for the servicing and maintenance of aircraft and support equipment, <br><br>5.19.2. The method for receiving, distributing, and maintaining the currency of technical publications. Where only commercial manuals are available, the contractor is responsible for obtaining them and ensuring that changes and supplements are promptly posted in the basic technical publications. For Federal Aviation Administration 60 (FAA) certified aircraft, the contractor shall maintain all applicable Airworthiness Directives and Service Bulletins for review, <br><br>5.19.3. Foreign Disclosure

  • 5.20. Does the contractor have Aircraft Records Management procedures that address at a minimum,<br>maintenance, management, and control of documents, work pages/plans, historical records, etc.?

  • 5.21. Does the contractor have a Safe-for-Flight Release process that certifies the aircraft is safe for flight and do the procedure address at a minimum: <br><br>5.21.1. Review items to include: applicable servicing, inspections, scheduled/unscheduled maintenance, weight and balance, all non-conformances that would preclude flight have been corrected, all deferred non-conformances have been evaluated and documented as “safe for flight” by those certified to make that determination, <br><br>5.21.2. Appointment of release authorities in writing and, <br><br>5.21.3. Process for release.

  • 5.23. Does the contractor have Corrosion Control procedures that address at a minimum: (CAS LIM)<br><br>5.23.1. Use of technical data, <br><br>5.23.2. Cleaning, washing, lubrication and, <br><br>5.23.3. Corrosion prevention/control.

  • 5.24. Does the contractor have Aircraft Weapons, Munitions, and Cartridge Activated Devices (CADs) procedures that address at a minimum: (CAS LIM) <br><br>5.24.1. Use of technical data, (DoD 4145.26M, DoD Contractor's Safety Manual For Ammunition and Explosives provides extensive guidance), <br><br>5.24.2. Use, storage, handling and transportation.

  • 5.24 NOTE: Each contractor employee, and their subcontractors, that will handle explosives (ie. CADs, Ordinance, etc.) must possess an Explosives Handling Certificate IAW OPNAVINST 8023.24D.

  • 5.25. Does the contractor have Laser procedures that address at a minimum: (CAS LIM)<br><br>5.25.1. Use of technical data and, <br><br>5.25.2. Use, storage, handling and transportation.


  • For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.

  • 6.1 Does the contractor have a written Mishap Prevention Program for its flight and/or ground operations which includes the following applicable elements: <br><br>• Designation of an Aviation Safety Official; <br>• Risk Management; Hazard Identification and Elimination, <br>• Damage Reporting; <br>• Mishap Notifications; <br>• Handling of “Privileged” Data; and <br>• Mishap Response Plans

  • 6.2 Does the contractor have a designated Aviation Safety Official with specific, documented, duties and responsibilities for this position?

  • 6.3. Does the contractor have a Risk Management program which incorporates risk assessment, mitigation, and acceptance process? (Note: The contractors may base their programs on Service programs such as Operational Risk Management (ORM) (USN) or Risk Management (Army/USAF) or equivalent industry practices. Development of a Safety Management System (SMS) based on FAA guidance is highly recommended).

  • 6.10. Does the contractor have Safety Publications and make such safety publications readily available to all aircrew members?

  • 6.11. Does the contractor have Aircraft Damage Reporting Procedures that track all damage to contract aircraft, and requires notification to the GFR of all damage (at or above $5,000) to aircraft “in the open” within 7 days? (Note: Initial cost estimates are normally based on the contractor’s appropriate labor rates plus the cost of materials).

  • 6.12. Does the contractor have Aircraft Mishap Notification Procedures that require the contractor to notify the GFR of<br>any aircraft mishap meeting the mishap classification criteria defined in DoDI 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping (or applicable agency reporting criteria for non-DoD aircraft) as soon as practical (see also Attachment 17, DoD Accident/Mishap/Incident Classification, Reporting Guide, and CSSO List)? (Note: The contractor shall provide the GFR a detailed narrative of the mishap, findings (including costs), and recommendations/ corrective actions. Contractors shall provide mishap cost estimates as they become available and may base their estimate on the contractor’s time-and-material rate. The contractor’s over-and-above rate is also permitted. The reported rate should reflect actual repair/replacement costs).

  • 6.13. Does the contractor have procedures for handling Privileged Data? <br><br>(Note: In the performance of the contract the contractor may request and receive from the Service’s safety center, access to “privileged” information as defined in DoDI 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping, and the Services’ safety regulations. If mishap related privileged data is to be requested and obtained, handling procedures for the privileged data must be in place).

  • 6.13 Does the contractors Privileged Data procedures address the following safeguards: <br><br>6.13.1. Limitations of company internal distribution to the minimum number of directly concerned safety or operator personnel, <br><br>6.13.2. No release of privileged data to third parties, <br><br>6.13.3. Training to ensure employee awareness of the sensitivity of privileged information and its restrictions for purposes of exclusive Government benefit only.

  • 6.18. Is the contractor conducting OCONUS operations and using host nation ARFF, Aircraft Facilities, for Protection of Aircraft on the Ground and has the contractor provided a statement of capability of all areas listed in 8210.1C paragraph 6.17? <br><br>(Note: 6.18.1. Foreign Military Sales. Contractors may use host nation equivalent standards in lieu of using NAS 3306. Contractors are not required to identify the differences between NAS 3306 and the host nation equivalent standards nor submit their shortfalls to the Waiver Authority. However, they shall provide a statement of capability of all areas listed in paragraph 6.17).

  • 6.18 NOTE: For applicable contracts, NAS 3306 is attached below.

  • 6.18.2. Is the contractor conducting OCONUS operations and using host nation ARFF, Aircraft Facilities, for Protection of Aircraft on the Ground and operating U.S. Government Aircraft? <br><br>(Note: Contractors that wish to use host nation equivalent standards in lieu of NAS 3306 shall identify any differences between NAS 3306 and the host nation equivalent standards. Shortfalls shall be routed through the GFR to the Waiver Authority(s) (see Paragraph 2.6). If a contractor is granted authorization to use the host nation standards, the evaluation from paragraph 6.17 will be conducted using those standards).

  • 6.4 **NOT REQUIRED FOR COCO PAO CONTRACTORS PER 8210.1C** But contractors having the following, no cost to the government, HAZARD IDENTIFICATION AND ELIMINATION PROCEDURES shows contractors willingness to operate at the highest levels of safety on a proactive basis. Such programs should be noted on the report to highlight the contractors safety culture. <br><br>Has a formal documented Aviation Safety Council or equivalent,<br><br>Holds Safety Meetings for both ground and flight crews at least quarterly, <br><br>Conducts safety audits and has documented improvements resulting from such audits, <br><br>Has a Bird/Animal Avoidance & Strike Hazard (BASH) Program, <br><br>Has a Mid-Air Collision Avoidance (MACA) Program, <br><br>Publishes Safety Information to its employees,<br><br>Has an FAA Aviation Safety Action Program (ASAP) Self-Disclosure Program for its pilots and mechanics,<br><br>Requires immediate Toxicological Testing that meets either Service or DOT/FAA standards for anyone involved in an aircraft mishap, and immediately bars any such employees from all safety-sensitive position if the results are positive (or if such persons fail to complete such testing),<br><br>Has a 14CFR Part 135 FAA-approved flight training program and/or uses an approved 14CFR 142 Simulator/Training Center for pilot training, if a simulator exists for such aircraft,<br><br>Has a method to randomly assess pilot’s flight profiles to ensure flights were conducted IAW the FAA regulations and/or approved profiles.

  • Provide any GFR / GGFR/ GGR comments related to the contractors safety programs.


  • 7.2.1 Has the Approving Authority appointed a GFR or GGFR and issued an appointment letter? (Ref: 8210.1 para 7.4)

  • At a minimum, has the GFR conducted a review of the contractor’s procedures within the last 12 calendar months AND within 90 days of a change of the primary GFR? (Thereafter, a 6-month semi-annual review +/- 1 calendar month, at a minimum, shall be conducted). Contractors with any findings shall be audited more frequently. <br><br>Note: GFRs should use Attachment 10, Procedures Index, and Attachment 11, Procedures Review Guide, when reviewing Procedures. The GFR shall complete the review and respond to the contractor in a timely manner (within at least 30 days). Contractors may continue operations under existing Procedures until the completion of the review process unless the GFR identifies an unsafe practice. The contractor shall be notified in writing when the review is complete. The GFR shall maintain a record of approval of the Procedures and send a copy of the approval letter to the ACO.

  • Applicable DoD Guidance and Legal Intepretations used to support this inspection:


  • In older contracts issued prior to the publication of DCMA INST 8210.1C, there may be contract-specific flight and ground operating requirements that are not contained in DCMA INST 8210.1C. If applicable, is the contractor in compliance with the contract-specific flight and ground operating procedures as stated in the contract? Provide a detailed explanation of any findings of contract-specific noncompliance and attach, or cite, the specific requirement.

  • GFR / GGFR / GGR Comments related to the contract specific requirements.


  • GFR / GGFR / GGR Comments or Recommendations

  • Government Flight Representative (GFR) Name and Signature:

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