Title Page
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Site conducted
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Prime Contractor
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Headquarters Address
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Contract Number(s) and AKA Names
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Planned Mission Profiles
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Planned Mission Aircraft
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Inspection Date
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Inspection Location
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GFR Issuing SFF Report
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This contractor was evaluated with, and is bound by, applicable sections of NAVAIR INST 3700.1 in effect on the date of contract ratification. NAVAIR INSTR 3700.1, when required, is applicable contracts ratified on or after 10 APR 2017.
SFF INSPECTION
CONTRACTOR PROFILE
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Prime Contractor
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Headquarters Address
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Sub-Contractor(s) (List All)
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Contract Number(s) and AKA Names
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Contract Type
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Additional Base of Operation
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Additional Base of Operation
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Additional Base of Operation
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Type(s) of Aircraft Operated
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Aircraft Production Year(s)
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Number of Aircraft Assigned to Contract
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Number of Government Crewmembers Assigned
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Number of Contractor Crewmembers Assigned
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IFC / SFF Issue Date
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IFC / SFF Expiration Date
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PAO Assessment Date
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PAO Declaration Letter Issue Date
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GFRC Included in Contract?
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USN/USMC Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
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USAF Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
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Army Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
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Any applicable Contract Clauses (GFRC, SFF, etc) that the inspection team should be aware of?
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ACCO Ops Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO Ops Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO Ops Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO AMMT Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO AMMT Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO AMMT Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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ACCO AMMT Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Requesting Official (CRO) (Name, Rank, Title, Office, Phone, E-Mail)
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Alternate CRO (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Director of Operations (DOO) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Director of Safety (DOS) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Chief Pilot (CP) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Director of Maintenance (DOM) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Director of Quality Assurance (QA) (Name, Rank, Title, Office, Phone, E-Mail)
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Contractor's Operational Control / Dispatch / Flight Following Lead (Name, Rank, Title, Office, Phone, E-Mail)
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Other Contractor Personnel (Name, Rank, Title, Office, Phone, E-Mail)
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Other Contractor Personnel (Name, Rank, Title, Office, Phone, E-Mail)
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Other Contractor Personnel (Name, Rank, Title, Office, Phone, E-Mail)
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Any current issues or areas that GFR, GGFR, GGR, should observed during next inspection:
1.0 SAFE FOR FLIGHT JUSTIFICATION
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The Aircraft Controlling Custodian Office (AIR-5.01)) is designated as the primary NAVAIR SFF authority. It is the responsibility of the SFF authority to determine if the material resources, training, expertise, and procedures are in place for a command to operate aircraft in a safe and effective manner. A SFF determination is made as a result of a SFF Certification Inspection (CI) and the SFF authority can be further delegated as defined in instruction NAVAIR INST 3700.4A.
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The Safe for Flight (SFF) Certification Inspection (CI) will be conducted for any of the following reasons. Provide the reason for the SFF inspection: 1. Military and civilian units are established as new reporting custodian; 2. An established reporting custodian transitions to a new type/model/series (TMS) aircraft; 3. An existing reporting custodian transitions to a new contractor; 4. An established reporting custodian transitions to a new type of Operation; and/or 5. Other reason as determined by the ACCO and outlined below.
2.0 WAIVERS & RESOURCES
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For each question, provide the name of the manual, page number, paragraph number, and page date of issue, for any FAA or DOD issued waivers and attach copy of such waiver(s) to this report.
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2.0 Has the contactor applied for any Contract Waivers, Service Guidance Waivers, or Waivers to Aircraft Operations? (DoD or FAA)
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2.0 What requirements has the contactor requested waived, or been approved to waive? Provide information related to each waiver and waiver expiration date.
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GFR/GGFR/GGR Notes related to any contractor issued or pending waivers.
3.0 OPERATIONS INSPECTION
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3.1 Does the contractor have a sound command or organizational infrastructure with a clear, published, chain of command?
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3.2 Does the contractor have effective training and qualification programs which provide personnel qualified to operate the aircraft? <br><br>(Note: Training and designations will be completed per individual Naval Air Training and Operating Procedures Standardization (NATOPS), Naval Aviation Maintenance Program (NAMP), applicable directives, or Non-Program of Record (POR) authorization letters (COCO - per 8210.1C, Change 1 or as revised)
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3.3 Does the contractor have a functional and effective Safety Management System (SMS) commensurate with the<br>aircraft operations?
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3.4 Does the contractor have procedures that ensure medical currency of aircrew commensurate with the aircraft operations?
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3.5 Does the contractor have a qualified and properly designated Government Flight Representative (GFR) or Ground Government Flight Representative (GGFR) as applicable is appointed to provide government oversight?
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3.6 Does the contractor maintain aircrew qualifications, certifications, and training programs to the following minimum standards? <br><br>1. Training Jackets, <br>2. Flight Time Logs, <br>3. Medical Certifications, and <br>4. Clear aircrew status delineation (active duty military, government civilian or contractor).<br><br>Note: Small Unmanned Aircraft System Manager (SUASMAN) or electronic databases can be used to track qualifications and training.
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3.7 Did the contractor develop operational procedures to include Concept of Operations (CONOPS) which define where the aircraft will be operated (Naval Air Station, Naval Air Facility, Naval Airfield or restricted areas), flight scheduling, flight approval authority, test planning process if applicable, and/or deviations from General NATOPS, etc? (This includes GFR approved standard mission profiles).
- Yes
- No
- N/A to Operation
- Required but Not Observed
- Follow-Up On-Site
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3.8 Did the contractor develop a safety and risk management system? At a minimum, does the SMS include mishap notification procedures and mishap response procedures which comply with NAVAIR requirements?
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3.9 Did the new reporting custodian request, via NAVAIR ACCO, AIR-5.OD, a designation letter identifying the subordinate command and individual who will be empowered with the authority and responsibility to operate aircraft on behalf of the Commander, Naval Air Systems Command Aircraft Controlling Custodian?
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3.10 Does the aircraft have an FAA Type Certificate or Experimental Airworthiness certificate approved by the FAA?
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3.11 If the aircraft is an experimental aircraft, does the contractor have a current FAA Program Letter from the FAA that authorizes the intended use of the aircraft?
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3.12 Has the aircraft been registered with the FAA?
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3.13 Does the contractor have a DD Form 2400, Civil Aircraft Certificate of Insurance?
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3.14 Is the aircraft on an FAA Air Carrier Certificate (ie. Part 121, 125, 135, 137, etc) ? And if so provide proof that its currently on the active air carrier/air operators certificate (ie. OpSpecs, MSpecs, LOA, etc)
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3.15 Does the contractor have each of the following Aircraft Manuals and Checklists? <br><br>1. Flight & Operations Manuals<br>2. Weapons Manuals<br>3. Flight Manual Supplements (for STC)<br>4. Pilot Operating Handbook<br>5. Pilot Checklists<br>6. Loading Checklists<br>7. Ordinance Checklists<br>8. Standard Operating Procedures (SOP)<br>9. Special Mission Checklist
4.0 AIRWORTHINESS INSPECTION
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4.1 Does the contractor have effective training and qualification programs which provide personnel qualified to maintain and operate aircraft and Support Equipment (SE)? <br><br>(Note: Training and designations will be completed per individual Naval Air Training and Operating Procedures Standardization (NATOPS), Naval Aviation Maintenance Program (NAMP), applicable directives, or Non-Program of Record (POR) authorization letters (COCO - per 8210.1C, Change 1 or as revised)
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4.2 Does the contractor have available, required publications, tooling, parts, and SE? If the contractor references existing company procedures, operating instructions, etc., in order to fulfill the requirements of DCMA 8210.1, are the referenced document(s) readily available for review?
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4.3 Does the contractor have functional and effective maintenance programs and processes?
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4.4 Does the contractor have procedures that ensure medical currency of maintenance personnel commensurate with the aircraft<br>operations?
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4.5 Does the contractor have Original Equipment Manufacturer (OEM) or acceptable engineering service with engineering reach-back capability comparable to Navy Fleet Support Team (FST), for example, Federal Aviation Administration (FAA) Designated Representative which provides FST-like services to contractors conducting Public Aircraft Operations (PAO) services)?
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4.6 Does the contractor have a qualified and properly designated Government Flight Representative (GFR) or Ground Government Flight Representative (GGFR) as applicable is appointed to provide government oversight?
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4.7 Does the contractor maintain Maintenance personnel qualifications, certifications, and training programs to the following minimum standards? <br><br>1. Training Jackets, <br>2. Medical Certifications, and <br>4. Clear crew status delineation (active duty military, government civilian or contractor).<br><br>Note: Small Unmanned Aircraft System Manager (SUASMAN) or electronic databases can be used to track qualifications and training.
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4.8 Does the contractor have a Navy Interim Flight Clearance (IFC) authorizing aircraft operations in support of proposed CONOPS or is an IFC the works to support scheduled flights?
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4.9 Did the contractor develop a safety and risk management system? At a minimum, does the SMS include mishap notification procedures and mishap response procedures which comply with NAVAIR requirements?
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4.10 Does the contractor have written procedures for aircraft release with evidence of parts pedigree and maintenance actions?
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4.11 Does the contractor have an effective QMS that will be operable and in-place prior to PAO operations?
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4.12 Does the reporting custodian have access to maintenance publications and updates? (This is a requirement).
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4.13 Does the contractor document the management, tracking, and calibration procedures for Non-POR aircraft (COCO Aircraft)? This includes all applicable Ground Control Station (GCS), related launch and recovery systems, associated SE, and tools).
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4.14 What type of inspection program is the aircraft on? (91.409, CAMP, 121/135)
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4.15 Does the aircraft have an approved Minimum Equipment List (MEL) or other approved method to operate the aircraft with inoperable equipment?
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4.16 Does the contractor have a weight and balance control program and has the aircraft been weighed within the past 36 months and after the past addition or subtraction of aircraft equipment or fixtures?
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4.17 Has the aircraft complied with all airworthiness directives and service bulletins (if applicable)?
5.0 SAFE FOR FLIGHT AUTHORITY REQUIREMENTS
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The SFF Authority will:
a. Determine the appropriate scope and depth of the SFF Cl based upon factors to include, but not limited to; type/model/series (T/M!S) similarity with current aircraft inventory, the complexity of the system (to include Unmanned Aircraft Systems (UAS)), and contractors involved in operating or maintaining the aircraft and their past performance (supporting other contracts). The SFF authority may determine a desktop review meets the SFF Cl intent when there are minimum changes between TIM/S modifications.
b. Coordinate external assistance as required from NAVAIR, fleet or OEM Subject Matter Experts (SME).
c. Provide the reporting custodian or the Navy's Specialized and Proven Aircraft Program Office (PMA226) (when evaluating contracted services conducting PAO) with a detailed deficiency description and formal notification via official naval correspondence of inspection results. Additional SFF CI information in support of PAO contracted air services can be found at the PAO Acquisition Management System (AMS) Knowledge Portal. https://myteam.navair.navy.mil/corpapps/ams/home/pao/sitepages/default.aspx.
d. Authorize limited maintenance actions as necessary. During aircraft acquisition or contract transition, it is recognized that limited maintenance actions may be required before SFF certification can be achieved. Limited maintenance actions may be authorized:
e. For contractor maintenance on government aircraft, with SFF notification, limited maintenance may be performed upon commanding officer (CO), GFR or GGFR approval, as required, per the contractor Ground Operation Procedures (GOP). The CO's authority to approve operations prior to SFF does not extend to aircraft turn-up and/or rotor engagement.
f. For military maintenance, with SFF notification, limited maintenance may be performed upon CO approval. The CO's authority to approve operations prior to SFF does not extend to aircraft turn-up and/or rotor engagement.
g. Prior to executing aircraft turn-up and/or rotor engagement, the SFF authority's approval must be obtained. This can be granted prior to issuing a SFF certification but requires the SFF authority to review relevant GOPs, training records, qualifications, etc., to ensure the necessary tools, qualified personnel, and procedures are available to perform aircraft turn-up and/or rotor engagement. A desktop review may be used to facilitate this review. Personnel involved in the performance of aircraft turn-up and/or rotor engagement will be previously qualified on this or similar T/M/S aircraft or UAS. Clear documentation and operational risk management will be utilized to minimize risk during this interim period.
RESOURCES
NAVAIR1NST 13034.117 (Flight Clearance Policy for Air Vehicles and Aircraft Systems):
https://directives.navair.nM.mil
NAVAIRINST 3700.4A (Safe for Flight Operations Certification):
https://directives.navair.navy.mil
OPNAVINST 3710.7V (Naval Air Training and Operating Procedures Standardization
(NATOPS) General Flight and Operating Instructions): https://doni.daps.dla.mil/default.aspx
OPNAVINST 3750.6S (Naval Aviation Safety Management System):
https://doni.daps.dla.miL'default.aspx
COMNAVAIRFORINST 4790.213 (Naval Aviation Maintenance Program (NAMP)):
https://www.navair.navy.mil/logistics/4790
OPNAVINST 8023 .24C (Navy Personnel Conventional Ammunition and Explosives
Handling Qualification and Certification Program): https://doni.daps.dla.mil/default.aspx
DCMA INST 8210.1C/NAVAIRINST 3710.1G (Contractors Flight and Ground Operations):
https://directives.navair.navy.mil
6.0 SAFE FOR FLIGHT (SFF) REPORTING
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Completion of SFF (REPORTS)
a. Upon completion of the SFF CI, the SFF Authority will clearly communicate that the activity is certified "SFF"; "Not-SFF"; or "Conditionally SFF". A SFF certification indicates the evaluation did not discover any issues deemed critical or that could pose imminent danger to operations. It does not mean that the activity was perfect.
b. A designation of Not-SFF means critical safety issues were discovered that represent imminent danger to operations and those discrepancies need to be resolved and re-inspected. The SFF authority may determine operations are Not-SFF per sub-paragraphs 3b(1) through 3b(3):
1. Deficiencies significantly impacting safety of flight in critical areas, e.g., Maintenance Control (Aircraft SFF Release Procedures); Quality Assurance (QA) or Quality Management System (QMS); Aviation Life Support System; Egress System Component Maintenance; Explosive Handling Personnel Qualification; Certification Programs; SMS; and Mishap Planning. Additionally, the Battery Maintenance Safety Program for UAS (Groups I, and II as applicable) may be considered a critical area, with certification(s) required for certain batteries.
2. A combination of non-safety of flight program deficiencies in areas such as; Aircraft Servicing; Corrosion Control; Foreign Object Damage or Debris (FOD); Tool Control; Hydraulic Contamination; Maintenance Training; Oil Analysis; Logs and Records; Engine Accounting; Records and Reports; Parts Availability; Weight and Balance; Test Measurement and Diagnostic Equipment; Tire and Wheel; Technical Directive compliance; and Technical Publication compliance; that in combination are determined to adversely impact an activity's ability to safely and effectively operate.
3. When a reporting custodian is determined to be Not-SFF, the SFF authority will work with the unit to identify a plan to resolve the discrepancies with a follow-up visit scheduled within 90 days of the initial review. If the SFF authority determines additional platform experience is required, outside assistance from other SMEs may be requested. Examples of SMEs include Type Wings, Fleet Introduction Team, Aviation Maintenance Management Team (AMMT), Integrated Training Team, and OEM resources.
c. A designation of Conditionally SFF indicates there are concerns that need to be rectified as soon as possible, but those discrepancies are not deemed significant enough to halt planned flight operations. A Conditional SFF designation requires re-inspection of specific areas of concern with a predetermined period of time. The level of re-inspection required is determined by the SFF authority.
7.0 COMPLETION AND RECOMMENDATIONS
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GFR / GGFR / GGR Comments or Recommendations
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Inspectors Name and Signature
