DCMA INST 8210.1C INSPECTION - UAS PAO

Title Page

Site conducted
Prime Contractor
Contract Number(s) and AKA Names
Headquarters Address
Inspection Date
Inspection Location
Inspected by
This contractor was evaluated with, and is bound by, applicable sections of DCMA Instruction 8210.1 in effect on the date of contract ratification. DCMA Instruction 8210.1C, when required, is applicable contracts ratified on or after 21 AUG 2013.
QUESTIONS WITH LIMITED APPLICABILITY TO CAS PAO ARE DENOTED BY:
• (CAS LIM): Not bound by specific requirement or by Service Guidance except as listed in the contract.

Contractor Profile

Prime Contractor
Sub-Contractor(s) (List All)
Contract Number(s) and AKA Names
Contract Type
Headquarters Address
Additional Base of Operation
Additional Base of Operation
Additional Base of Operation
Other Base of Operation Information
Type(s) of Aircraft Operated
Aircraft Production Year(s)
Number of Aircraft Assigned to Contract
Number of Government Crewmembers Assigned
Number of Contractor Crewmembers Assigned
IFC / SFF Issue Date
IFC / SFF Expiration Date
PAO Declaration Letter Issue Date
GFRC Included in Contract?
USN Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
USMC Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
USAF Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
Army Civil Aircraft Landing Permit (CALP) DD2401 Expiration Date
Any applicable Contract Clauses (GFRC, SFF, etc) that the inspection team should be aware of?
ACCO Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
ACCO Personnel (Command, APT, GFR, GGFR & GGR) (Name, Rank, Title, Office, Phone, E-Mail)
Procurement Contracting Officer (PCO) (Name, Rank, Title, Office, Phone, E-Mail)
Administrative Contracting Officer (ACO) (Name, Rank, Title, Office, Phone, E-Mail)
Contracting Officers Representative (COR) (Name, Rank, Title, Office, Phone, E-Mail)
Contracting Officers Technical Representative (COTR) (Name, Rank, Title, Office, Phone, E-Mail)
Program Manager (PM) / IPT Lead (Name, Rank, Title, Office, Phone, E-Mail)
Deputy or Alternate IPT Lead (Name, Rank, Title, Office, Phone, E-Mail)
PMA-226 Class Desk (Name, Rank, Title, Office, Phone, E-Mail)
Other DoD Rep (Name, Rank, Title, Office, Phone, E-Mail)
FAA Principle Operations Inspector (POI) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Requesting Official (CRO) (Name, Rank, Title, Office, Phone, E-Mail)
Alternate CRO (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Director of Operations (DOO) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Director of Safety (DOS) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Chief Pilot (CP) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Director of Maintenance (DOM) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Director of Quality Assurance (QA) (Name, Rank, Title, Office, Phone, E-Mail)
Contractor's Operational Control / Dispatch / Flight Following Lead (Name, Rank, Title, Office, Phone, E-Mail)
Other Contractor Personnel (Name, Rank, Title, Office, Phone, E-Mail)
Any current issues or areas that GFR, GGFR, GGR, should observed during next inspection:

2.0 WAIVERS

For each question, provide the name of the manual, page number, paragraph number, and page date of issue, for any FAA or DOD issued waivers and attach copy of such waiver(s) to this report.
2.0 Has the contactor applied for any Contract Waivers, Service Guidance Waivers, or Waivers to Aircraft Operations? (DoD or FAA)
2.0 What requirements has the contactor requested waived, or been approved to waive? Provide information related to each waiver and waiver expiration date.
Provide a copy of any approved waivers. (ie. AFMC Form 73, DD Form 1716 and/or applicable FAA Waivers).
Note: ACOs and PCOs, shall not use the contract modification process for aviation contracts to waive this Instruction or
Service Guidance requirements. DFARS Part 228.3, Insurance, subpart 228.370 – Additional Clauses, describe the limits imposed on the PCO for modifying the GFRC. There are three types of waivers that affect contractor aircraft operations; waivers to this Instruction; waivers to Service Guidance; and contract waivers.
2.0 Is the contractor complying with DCMA Instruction 8210.1 until the waiver is approved? (Or until it was approved?)
2.0 Does the waiver include an alternate means of compliance that provides an equivalent level of safety?
2.0 Did the contractor provide the GFR a revision to the ground or flight procedures that incorporates the waived requirements?
2.0 Have all approved waivers been included in the contractors ground and flight procedures, as applicable?
2.1.2 Was a risk management analysis and risk mitigation plan submitted to the GFR that outlines how the contractor intends to reduce risk to the contracted aircraft operation affected by each waiver?
2.3 Contract modification requests are routed through the GFR and ACO to the PCO for action.

2.6. Waiver Authorities for DCMA 8210.1 and for Service Guidance:

2.6.1. Army - U. S. Army Materiel Command, ATTN: AMCOL-CA, 4400 Martin Rd., Redstone Arsenal, AL 35898-5000.

2.6.2. Air Force - Headquarters Air Force Materiel Command, HQ AFMC/A3. Forward requests to HQ AFMC/A3V, 508 W. Choctawhatchee, Eglin AFB, FL 32542-5713.

2.6.3. Navy - Commander, Naval Air System Command. Forward requests to: Commander, Naval Air System Command, AIR-09F, 22541 Millstone Rd. Unit 10, Patuxent River, MD 20670-1606.

2.6.4. Coast Guard - Commanding Officer, USCG ALC, 1664 Weeksville Road, Building 63, Elizabeth City, NC 27909-6725.

2.6.5. Non-Signatory Waiver Authorities – When a contract that includes this Instruction is issued by an organization not listed as a signatory to this Instruction (NASA, DEA, DHS, foreign governments, etc.), contact the organization issuing the contract for guidance on identifying the appropriate waiver authority.
GFR/GGFR/GGR Notes related to any contractor issued or pending waivers.

2.9 Unammaned Aircraft Services (UAS)

International Definitions of Aircraft. Under the Chicago Convention, there are two categories of aircraft. State aircraft include those used in military, police & customs services. Civil aircraft are simply any aircraft that are not State aircraft. The Chicago convention and international law consider certain aircraft used in military, customs & police services, but not formally declared State aircraft, to be “deemed State aircraft”. This definition does not include civil aircraft but may include certain contracted air services. Note: There is no difference in the definition of whether the aircraft is a manned aircraft or an unmanned aircraft system (UAS). While the following requirements are not specifically listed in the 8210.1C, Change 1, they are necessary questions to assess if the flight can be conducted under the applicable sections of 14 CFR or if the flight must be conducted as a PAO aircraft; or State Aircraft if flown outside U.S. & Territorial Airspace.
2.9.1 As of 01/2021 the FAA is proposing remote "remote identification" (remote ID) on all drones or unmanned aircraft systems (UAS). While not presently required, does the UAS have remote ID, and if not, be aware that this could be required for future CAS flights:
2.9.1 NOTE: There are three ways drone pilots will be able to meet the identification requirements of the remote ID rule (further industry standards can be found here (https://www.faa.gov/uas/getting_started/remote_id/industry/):
• Operate a Standard Remote ID Drone (PDF) that broadcasts identification and location information about the drone and its control station. A Standard Remote ID Drone is one that is produced with built-in remote ID broadcast capability in accordance with the remote ID rule's requirements.
• Operate a drone with a remote ID broadcast module (PDF). A broadcast module is a device that broadcasts identification and location information about the drone and its take-off location in accordance with the remote ID rule's requirements. The broadcast module can be added to a drone to retrofit it with remote ID capability. Persons operating a drone with a remote ID broadcast module must be able to see their drone at all times during flight.
• Operate (without remote ID equipment) (PDF) at FAA-recognized identification areas (FRIAs) sponsored by community-based organizations or educational institutions. FRIAs are the only locations unmanned aircraft (drones and radio-controlled airplanes) may operate without broadcasting remote ID message elements.
2.9.2 Does the operator have a Certificate of Waiver or Authorization (COA), or are they using the DoD/USN COA? A COA is a Certificate issued by the Federal Aviation Administration (FAA) authorizing UAS/SUAS operations in the National Airspace per specifically stated requirements, restrictions, and limitations.
NOTE: Certificates of Waiver or Authorization (COA) COA is an authorization issued by the Air Traffic Organization to a public operator for a specific UA activity. After a complete application is submitted, FAA conducts a comprehensive operational and technical review. If necessary, provisions or limitations may be imposed as part of the approval to ensure the UA can operate safely with other airspace users. In most cases, FAA will provide a formal response within 60 days from the time a completed application is submitted. Please email the FAA/UAS office at 9-AJR-36-UAS@faa.gov with any questions or for more information regarding Certificates of Waiver or Authorization. Quick Links: Letter to COA Holders – Statutory Requirement to Register UAS (November 5, 2014) (PDF)https://www.faa.gov/uas/resources/uas_regulations_policy/media/Registration_letter.pdf UAS COA Online System https://caps.faa.gov/ Publicly Released COAs https://www.faa.gov/uas/resources/public_records/foia_responses/ Frequently Asked Questions https://www.faa.gov/uas/faqs/ COA: Sample Application (PDF, 1.5 MB) https://www.faa.gov/about/office_org/headquarters_offices/ato/service_units/systemops/aaim/organizations/uas/media/COA%20Sample%20Application%20v%201-1.pdf
2.9.3 Is the contractor using GFR approved UAS operator/pilots & Sensor operators? Note: The CRO shall ensure that each non-crewmember is qualified and essential for accomplishing the specific mission of that flight. All sensor operators and UAS pilots must be approved by the GFR prior to conducting operations in the National Airspace System (NAS). UAS pilots are approved using forms DD1821 and DD2628 and validating the FAA has issued any applicable FAA pilot and/or medical certificates.
2.9.4 UA Operator Qualifications. Are all UA Operators qualified IAW Service Guidance? The GFR shall not allow UA Operators to serve as pilot/UA operator for two or more UAs simultaneously unless Service Guidance authorizes the execution/conduct of such operations, or unless approved to do so by the waiver authority for this Instruction (see Paragraph 2.6).
2.9.5 If the contractors UAS operators/pilots are flying more than 1 type of UAS, has the GFR approved such personnel to pilot each UAS type? Note: Authority to approve multiple qualifications in two or more different design (model) aircraft, three or more series of the same aircraft design (model), or any other combination of mission/design/series, rests with the Service waiver authority for this Instruction. Exception: GFRs may authorize contractor UA-Operators in Group 1 or Group 2 aircraft to maintain qualification in up to 4 UAs (within the same Group) without the need for Service approval. USAF Only: Multiple qualifications are at the mission and design levels, IAW AFI 11-202 Vol 2 (AFMC Supplement). See AFI 11-502 Vol 2 (AFMC Supplement) for SUAS multiple qualifications.
2.9.6 Does the contractor's mishap response plan include the UAS specific classification guidelines listed in DCMA INST 8210.1C, Change 1, Attachment 17 – DoD Accident/Mishap/Incident Classification, Reporting Guide, and CSSO List (Reference: DODI 6055.07 6 June 2011)?
2.9.7 Does the contractor's UAS operator/pilot training program meet the minimum training requirements outlined in (AFMC) Unmanned Aircraft System (UAS) pilot qualification requirements - AFI 11-2FT Volume 1, Aircrew Training? Small UAS (SUAS) pilot qualification requirements are defined in the applicable attachments to AFI 11-5FT Volume 1, Small Unmanned Aircraft Systems (SUAS) Flight Test Training.
Supplemental UAS Resources: AFI 11-5FT, Vol 1, Small Unmanned Aircraft Systems (SUAS) Flight Test Training, 27 August 2015
AFI 11-5FT, Vol 2, Small Unmanned Aircraft Systems (SUAS) Flight Test Evaluation Criteria, 27 August 2015
AFI 11-5FT, Vol 3, Small Unmanned Aircraft Systems (SUAS) Flight Test Operations Procedures, 27 August 2015

3.0 PROCEDURES

For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.
Per DCMA Instruction 8210.1C paragraph 3.1.1, should a conflict arise between the contract and source guidance, the following hierarchy shall be used in descending order: DCMA Instruction 8210.1 (as revised), Service Guidance, and the Approved Procedure. (CAS N/A)
3.0 Has the contractor developed specific written procedures for all flight and ground operations?
3.0 Did the contractor wait for the ground and flight operations to be approved by the GFR before beginning operations?
3.2. The contractor is responsible for writing, implementing and enforcing its procedures, and identifying and correcting deficiencies. Was evidence of such practice observed and was it effective?
3.3 Has the contractor prepared and maintained specific written procedures, separate and distinct from industrial or quality procedures that describe aircraft flight and ground operations at all operating facilities?
3.3 If the contractor references existing company procedures, operating instructions, etc., in order to fulfill the requirements of DCMA 8210.1, are the referenced document(s) readily available for review?
3.3.1 Has the contractor provided specific guidance describing activities and requirements contained in DCMA Instruction 8210.1 and all contractual provisions pertaining to safety, and flight and ground operations applicable to all aircraft, for each specific contractor operation and location?
3.3.2 Has the contractor described in detail how the contractor will ensure that individuals perform only duties they are qualified and authorized to perform?
3.3.3 Has the contractor adequately explained all aspects of a given operation to include the purpose, scope, and steps to accomplish the task?
3.3.4 Has the contractor identified by office/title of individuals responsible for preparing and maintaining specific written procedures for aircraft flight and ground operations at all operating facilities?
3.3.5 When appropriate, has the contractor included requirements to verify the successful completion of the task or procedure?
3.4 NOTE: For contractor operations with no existing approved procedures, the contractor should provide its procedures, including portions thereof, to the GFR for approval as soon as possible. Procedures may be approved in sections, however contractors shall not conduct ground operations until the applicable procedure has been approved (interim or final approval). Flight operations are prohibited until all procedures have been approved.
3.7 Did the contractor write their applicable procedures to follow the order listed in DCMA Instruction 8210.1 Attachment 10, OR provided a paragraph to cross reference the required items?
DCMA INST 8210.1C ATTACHMENT 10 – Required Procedures Outlined - When writing Procedures, contractors shall include all items from this attachment, item by item, as applicable. (Amended for COCO PAO Operations)

Chapter 1: DEFINITIONS

Contractors need not address the Definitions Chapter in their Procedures. Including them as a ready reference or adding organizational specific definitions is acceptable. However, if included in the Procedures, the definitions from this Instruction shall not be modified and GFR approval of the Procedures does not extend to any definitions so included.

Chapter 2: WAIVERS

Contractors need not address the waivers chapter in their Procedures. Including waiver procedures as a ready reference or adding organizational specific processes is acceptable. However, if included, the GFR approval of the Procedures does not extend to waiver processes so included. Though not required to do so, contractors and GFRs should always use the waiver process in the most recent version of this Instruction. Failure to do so could result in delays in waiver processing and possible rejection of the waiver request. The waiver admin process is not directive in nature. It merely defines the current process with the most current contact information.

Chapter 3: PROCEDURES

This chapter provides overarching guidance and requirements for the development of Procedures and need not be addressed in the Procedures except as noted below.

3.6. Subcontractors
3.8.2. Procedures POC
3.17. Access to Contractor’s Facilities

Chapter 4: FLIGHT OPERATIONS

4.1.5. Contractor Flight Approval
4.1.7. Approved Flights
4.1.9.3. Maintenance Release Procedures
4.1.10-4.1.14. Documentation of Certificates, mixed flight crews, minimum requirements, aircrew duty and rest, other Aircrew Restrictions. Contractors need not address these paragraphs. Including these procedures as a ready reference or making them more restrictive is acceptable.
4.2.1. Requesting Officials (or Contractor’s Requesting Official (CRO))
4.2.5. Approval for Crewmember status
4.2.7. Removal from Crewmember Status
4.3.1 General Qualifications - Contractors need not address these paragraphs. Including these procedures as a ready reference or making them more restrictive is acceptable.
4.4.11. Aircrew/Contractor response to emergencies
4.5.2.1 General Requirements- Crewmember Training
4.8.7. Access to Records

Chapter 5: GROUND OPERATIONS

5.1 Requirements for GOPs (Does not need to be included in procedures, but GOP is required)
5.2.1 Master Training Plan
5.3.1 FOD – Documented Plan
5.3.3.5 Housekeeping (Limited)
5.3.3.6 Clean-as-you-go (Limited)
5.3.3.13.1 - 2 Tool Control - inventory/etching (Limited)
5.3.3.13.6 - 8 control of tools (Limited)
5.3.3.13.10 - 11 control of hardware/consumables (Limited)
5.3.3.14 Lost tool procedures (Limited)
5.6 Hydraulic fluid surveillance (Limited)
5.8 Aircraft Servicing (Limited)
5.13 Oil Analysis (Limited)
5.15 Weight and Balance
5.19 - 5.21 Technical orders/manuals, records Management, Safe-for-flight
5.23 Corrosion Control (Limited)
5.24 Weapons, Munitions, and CADs (Limited)
5.25 Lasers Limited 6 Safety

Chapter 6 SAFETY

6.1 Mishap Prevention Program (Limited)
6.2 Designation of an Aviation Safety Official
6.3. Risk Management.
6.10. Safety Publications.
6.11. Aircraft Damage Reporting Procedures.
6.12. Aircraft Mishap Reporting Procedures.
6.13. Privileged Data (Except 6.13.8 is N/A)

Attachments
Contractors need not include Attachments from this Instruction in the Procedures.
3.8.2 Has the contractor identified to the GFR, a single point of contact who has cognizance over the functional organizations involved and who can coordinate approval issues?
3.8.3 Does the contractor maintain current copies of the approved procedures at each operating location?
3.14 Did the GFR/GGFR/GGR identify any deficiencies or inadequacies in the contractors procedures?
Please explain any identified deficiencies and/or inadequacies:
3.15 Has a Corrective Action Request (CAR) been issued to the contractor (either verbally or other written method)?
3.15 Has the contractor developed a corrective action that addresses the root cause of the documented deficiency or inadequacy?
NOTE: See DCMA Instruction 8210.1C Attachment 13 for further guidance on the CAR process. Should the contractor and GFR have a difference of interpretation of a given procedure, the issue should be raised to the following authorities for resolution: for DCMA activities, DCMA-AO; for Service activities, waiver authority for this Instruction is listed in 8210.1 Paragraph 2.6.
3.17 Did the Prime contractor provide the GFR and APT access to the aircraft and facilities upon request and without delay during work hours?

4.0 FLIGHT OPERATIONS

For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.
This section applies to all Contractor Requesting Officials (CRO), crewmembers and non-crewmembers. It applies for all flights under contract regardless of who is on board or operating the aircraft.
4.1.5 Do the contractors procedures delineate processes that ensure flight schedules are developed, and Requests for Flight Approvals submitted, with sufficient lead time to preclude interruption to either Government or contractor operations? (Note: Under normal situations, submitting approvals during the workday prior to the day of the scheduled flight is considered sufficient lead time.)
4.1.7.1 Does the contractor have documented processes and/or procedures that ensure only current and qualified crewmembers and non-crewmembers conduct approved flights in an approved flight areas, routes, and specified profile?
4.1.7.2 Does the contractor perform according to an approved mission profile or test plan, and within applicable safety and engineering limitations? (Note: Experimental and engineering test flights require a specific test plan).
4.1.7.3 Does the contractor perform in accordance with its approved procedures?
4.1.7.4 Does the contractor conduct a flight risk assessment (FRA) prior to each flight?
4.1.9.3 Does the contractor provide aircraft maintenance release procedures, to include a review of all safety of flight non-conforming repairs, a review of aircraft logs and records for outstanding safety of flight aircraft inspections/bulletins requiring action and expiring components (such as TDs, SBs, TCTOs, ADs, etc.)?
4.1.10 Does the contractor have procedures to ensure no crewmembers or non-crewmembers are placed on flight approval requests with non-current certificates, licenses, or permits?
4.1.11 Does the contractor have procedures that address the designation of pilot-in-command and crew positions for dual piloted and/or multi place aircraft and flight lead for formation flights? (Note: With dual contractors with no prime-sub relationship flying on the same flight, dual flight authorization requests are required. Mixed crews performing crewmember or maintenance tasks shall use identical checklists).
4.1.12 Does the contractor have minimum crew requirements for the various types of flight activities?
4.1.13 Does the contractor conform to the following flight/duty/rest limitations? The crew rest period is the non-work period immediately preceding the crew duty period. This period shall be a minimum of 12 hours with at least 8 uninterrupted hours allowed for sleep. The following crew duty period restrictions apply to all contractor crewmembers/non-crewmembers: 4.1.13.1. The crew duty period begins when an individual reports for work (either flight or administrative duties) and ends when the engines are stopped at the end of an event, mission, or series of missions. 4.1.13.2. The basic crew duty period shall not exceed 12 consecutive hours. The GFR is authorized to grant extensions to the basic crew duty period of not more than two hours on a case-by-case basis. 4.1.13.3. When flying support flights (or engineering test flights IAW 8210.1 Paragraph 1.30.2) in dual-piloted aircraft with an operative autopilot installed and used, the maximum crew duty period may be 16 consecutive hours. 4.1.13.4. Pilots in single-piloted helicopters are limited to a maximum of 6 flying hours in a 12-hour crew duty period. 4.1.13.5. Use of augmented crews per procuring Service Guidance is allowed
4.1.13.6 Do the contractors procedures address chronic fatigue issues?
4.1.14 Do the contractors procedures address flight restrictions for contractor flight personnel recovering from the effects of alcohol consumption, medications, diving, etc.?
4.2.1 Do the contractor procedures identify the individual(s) authorized to request Crewmember Approval and Qualification Training and outline the process for requesting such approval? (Note: Only the contractors designated Contractor Requesting Official (CRO) shall submit requests to the GFR for crewmember approval or for qualification training. The contractor shall identify by name (in writing) these officials to the GFR, and shall revise the list, as necessary, to ensure currency).
4.2.5. Does the contractor have procedures that require Government Approval for Crewmember Status that includes: • On completion of qualification training, the CRO forwards two copies of DD Forms 2628, Request for Approval of Contractor Crewmember (Attachment 5), and DD Form 1821, Contractor Crewmember Record (Attachment 4) (or GFR approved Service form), to the GFR. • The GFR indicates action taken and returns a signed copy to the contractor within ten workdays. • Contractor crewmembers shall not perform in their aircrew specialties until receipt of Government approval. • An approved DD Form 2628 is valid as long as the crewmember maintains their qualifications for the contractor.
4.2.7.1 Does the contractor have procedures for identifying and addressing human factors issues such as substance abuse, personal and family problems, etc., that would restrict the person from flight duties? And does this process include immediate notification to the GFR?
4.3.1 At minimum, do all pilots, except those described in 8210.1C para 4.3.6, meet the following requirements? 1. Pilots: FAA Commercial Pilot or Airline Transport Pilot Certificate with appropriate category and class ratings, 2. Flight Engineers: FAA Flight Engineer Certificate or a Service equivalent Certificate or Qualification. 3. Non-crewmember requirements (see 8210.1C Paragraphs 4.2.6 and 4.6.1). 4. UA pilots/Operators (see 8210.1C Paragraph 4.3.6). Paragraphs 4.3.2 and 4.3.3 do not apply to UA operations.
4.4.10/11 For applicable operations, does the contractor have procedures for experimental tests, engineering tests, and associated ground operations of Government aircraft applicable to: (N/A for COCO Aircraft, but are encouraged) 4.4.11. Aircrew and Contractor Response to Emergencies: 4.4.11.1. Radio failure, 4.4.11.2. Landing gear malfunctions, 4.4.11.3. In-flight fire, 4.4.11.4. Barrier and arresting gear engagement, 4.4.11.5. Controlled bailout/ejection, 4.4.11.6. Jettisoning (fuel, armament, cargo), 4.4.11.7. Minimum and emergency fuel (UA battery capacity (if applicable)), 4.4.11.8. Emergency aircrew extraction, 4.4.11.9. Emergency aircraft movement (flightline, severe weather), 4.4.11.10. Hot brakes, 4.4.11.11. Inflight LASER illumination of aircraft, 4.4.11.12. Hazardous material, 4.4.11.13. UA ground control station, 4.4.11.14. Chase aircraft procedures (if applicable) (e.g., lost comm, lost sight, lead/chase responsibilities, etc.), 4.4.11.15. Any other airfield specific emergency procedures.
4.5.2.1 Does the contractor require crewmembers to maintain all applicable currencies as required by the procuring Service for each flight operation/event (in which qualification is maintained), in the designated aircraft and crew position. (Note: If this guidance doesn’t exist, the contractor shall develop and submit a recommended currency program (similar to Service requirements for like aircraft, missions and events) to the GFR for approval. For COCO operations the training program is not tied to Service Guidance, but all training programs must be sufficient to ensure that the aircrew are proficient for the mission to be flown before assigning that crewmember to the flight schedule).
4.5.2.1 Does the contractors Crewmember Currency Requirements address the following items? 4.5.2.1.1. Describes the methods used to ensure that aircrews maintain currency, and don’t perform tasks for which they are not current and qualified. 4.5.2.1.2. Identify the office/title of the individual responsible for overseeing Paragraph 4.5.2.1.1. (above). 4.5.2.1.3. Publish a table of the specific Service Guidance used for currency, and recurrency/proficiency requirements. 4.5.2.1.4. Proration. A crewmember performing on a contract for less than a semiannual training period shall accomplish a prorated share of the minimum requirements based on the percentage of the remaining training period. Accomplishment of these currency requirements should be distributed evenly throughout the calendar period to enhance aircrew skill levels.
4.8.7 Do the contractors procedures provide access to records for crewmember/non-crewmember training folders, flight time records, and record folders and does it state that these records shall be available to the GFR and other appropriate Government personnel at the request of the GFR? (Note: Records may be maintained electronically or hard copy in a format acceptable to the GFR)
Any GFR comments related to the contractors flight operating procedures:

5.0 GROUND OPERATIONS

For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.
This section applies to contractor personnel who perform ground operations on aircraft, including for FOD and Tool Control per Chapter 3, Paragraph 3, and those personnel who operate and maintain ground equipment used in support of aircraft.
5.1 Has the contractor developed, and does the contractor follow, written Ground Operating Procedures (GOP) to ensure that only trained, qualified and certified personnel perform all aircraft ground operations, as applicable? (Note: Contractors perform many ground operations related to aircraft not specifically mentioned in this Instruction; however, all hazardous ground operations performed in, on and around aircraft must be addressed in the procedures).
5.2.1 Does the contractor have a Master Training Plan that has been developed, as part of their procedures, to ensure that contractor personnel are qualified / certified to perform their tasks?
5.2.1 Does the contractors Master Training Plan include: 5.2.1.1. A roster of instructors, 5.2.1.2. Initial and continuation training shall include, as applicable, written and/or practical exams (identify minimum passing score), 5.2.1.3. Course nomenclature, 5.2.1.4. Course outlines and programs of instruction for each GOP, 5.2.1.5. A process that ensures courses are current, 5.2.1.6. A controlled process for tracking and forecasting training to ensure employees do not go non-current or perform tasks if their currency has expired, 5.2.1.7. A process to identify/establish training for new or emerging requirements, 5.2.1.8. A process for evaluating the previous training, qualification, and certification of new personnel, 5.2.1.9. A process for recertifying/requalifying personnel.
5.3.1. Does the contractor have a Foreign Object Damage prevention and Tool Control program which is planned, integrated, and developed in conjunction with Safety, Test, Engineering, Quality, Maintenance, Production, Manufacturing and Facility offices, as applicable? (CAS LIM)
5.3.3 Does the contractors specific FOD procedures address, at a minimum, the following: 5.3.3.5. Housekeeping. Shall include timely cleaning activities of areas off the product when generated work debris poses a migration potential increasing the risk of FOD, (CAS LIM) 5.3.3.6. Clean-As-You-Go. Shall include timely cleaning activities of areas within the aircraft/product when generated work debris poses a potential for migration and entrapment, (CAS LIM) 5.3.3.13.1. Inventory, Accountability, Traceability (e.g., shadow boxing, automated inventory systems, tool chits, Radio Frequency Identification (RFID), automated dispensing units, tool tags, serializing/etching, kitting, documenting work plans, inspections, tool/item issue/return process, control logs, etc.), (CAS LIM) 5.3.3.13.2. Items too small to etch/mark shall be listed by description on inventories (e.g., 12 apexes + kit/container), and containerized with like items (if applicable), (CAS LIM) 5.3.3.13.6. Tool Crib Attendant Responsibilities (e.g., issue, turn in, inventories, etc.), (CAS LIM) 52 5.3.3.13.7. User Responsibilities (e.g., pre and post-use inspections to include inventory and serviceability; taking the minimum required to accomplish the task, etc.), (CAS LIM) 5.3.3.13.8. Methods for controlling specialty tools, shop aids, clamps, clecos, fixtures, etc., required to be installed on the aircraft/product for extended periods of time (over one shift), (CAS LIM) 5.3.3.13.10. Methods for controlling consumables. This includes: perishable tools such as drill bits, cutters, reamers etc., that are periodically replaced due to wear, and expendable items such as rags, wipes, tongue depressors, acid brushes, sandpaper, applicators, sealant, glue, tape rolls, scrapers, etc. that are expended during use, (CAS LIM) 5.3.3.13.11. Methods for controlling small hardware and miscellaneous small parts (e.g., fasteners, nuts, bolts, and washers) used in, on, and around the aircraft and aircraft components (e.g., uninstalled wing, fuselage, tail section, engines etc.), and support equipment, (CAS LIM) 5.3.3.14. Lost Tool/Item Procedures. Shall include procedures for: non-attribution reporting, search process, documentation, GFR notification, and incident closeout. Aircraft shall not be released for flight until the contractor has concluded the search process. The Aircrew shall be briefed on all incidents of lost tools/items reported missing and not recovered, that the contractor determines may still be on the aircraft. The aircraft records shall be annotated to reflect the lost items. (CAS LIM)
5.6 Do the contractors Aircraft Ground Support Equipment (AGSE) procedures include, at minimum, the following: (CAS LIM) 5.6.1. Periodic inspection/maintenance program to ensure serviceability and safety of equipment. Include maintenance/inspection methods and standards. Technical data must be referenced and used to develop scheduled/preventative maintenance plan, 5.6.2. Management of equipment maintenance/inspection and historical records, 5.6.3. User requirements (e.g., pre-operational inspections/documentation), 5.6.4. Tracking systems for preventative maintenance, time-changes and equipment items requiring calibration, next inspection due date, 5.6.5. An equipment identification process (e.g., unit numbers, bar codes, etc.), 5.6.6. Configuration control/management (e.g., Time Compliance Technical Orders, Service Bulletins, recalls of commercial equipment, safety alerts, etc.), 5.6.7. Corrosion control, 5.6.8. Equipment in overdue status but in-use and cannot be removed (i.e., jacks installed for extended periods, fixtures, cradles, etc.),
5.8. Does the contractor have Aircraft servicing procedures that address, at a minimum, the following: (CAS LIM) 5.8.1. Refuel/defuel process, 5.8.2. Fuel servicing equipment, 5.8.3. Fuel storage, 5.8.4. Fuel quality, 5.8.5. Hydraulic systems, engines, gearboxes, propellers, landing gear struts, accumulators, etc. (to include prevention of cross-contamination), 5.8.6. Oxygen (liquid and gaseous), 5.8.7. Aircraft tires, 5.8.8. Grease guns, dispensing cans, spray bottles, pump oilers, etc. and, 5.8.9. Processes for preventing cross-contamination.
5.13. Does the contractor have an Oil Analysis Program with procedures that address at a minimum: (CAS LIM) 5.13.1. Technical data requirements, 5.13.2. Sampling, 5.13.3. Proper handling of samples to prevent contamination, 5.13.4. Testing results and, 5.13.5. Required actions for testing results.
5.15. Does the contractor have Weight and Balance program procedures that address at a minimum: 5.15.1. Maintenance, storage, calibration, and handling of scales and/or load cells, 5.15.2. When an Automated Weight and Balance System (AWBS) is used, ensure a process is implemented to receive and install updated versions, 5.15.3. Use of technical data and, 5.15.4. General procedures: 5.15.4.1. Equipment. This area includes: Weighing Equipment, Weighing Accessories, Weighing Procedures, Aircraft Leveling, Dimensions Required for CG Location, Projection of Points to the Floor, Taking Measurements, Recording Weight and Dimensions, and Verification of Weighing Results; and, 5.15.4.2. Calculation. This area includes: Principle of Moments, Effects of Moments on Aircraft, Determination of Balance Condition (Location of Aircraft CG), Effects of Unbalanced Loading, Determining Center of Gravity for a Group of Items, Center of Gravity Limits, Expressing Center of Gravity, Lateral and Vertical Center of Gravity, and Most Forward and Most Aft CG Calculations. (Note: The following references are good sources of information for developing Weight and Balance procedures: TM 55-1500-342-23 (US Army); NAVAIR 01-1B-50 (US Navy/US Marine Corps); T.O. 1-1B-50 (US Air Force); CGTO 1-1B-50 (US Coast Guard)).
5.19. Does the contractor have Technical Orders/Maintenance Manuals (to include Modification Flight Manuals) procedures that include: 5.19.1. Methods that ensure only current technical publications are used for the servicing and maintenance of aircraft and support equipment, 5.19.2. The method for receiving, distributing, and maintaining the currency of technical publications. Where only commercial manuals are available, the contractor is responsible for obtaining them and ensuring that changes and supplements are promptly posted in the basic technical publications. For Federal Aviation Administration 60 (FAA) certified aircraft, the contractor shall maintain all applicable Airworthiness Directives and Service Bulletins for review, 5.19.3. Foreign Disclosure
5.20. Does the contractor have Aircraft Records Management procedures that address at a minimum, maintenance, management, and control of documents, work pages/plans, historical records, etc.?
5.21. Does the contractor have a Safe-for-Flight Release process that certifies the aircraft is safe for flight and do the procedure address at a minimum: 5.21.1. Review items to include: applicable servicing, inspections, scheduled/unscheduled maintenance, weight and balance, all non-conformances that would preclude flight have been corrected, all deferred non-conformances have been evaluated and documented as “safe for flight” by those certified to make that determination, 5.21.2. Appointment of release authorities in writing and, 5.21.3. Process for release.
5.23. Does the contractor have Corrosion Control procedures that address at a minimum: (CAS LIM) 5.23.1. Use of technical data, 5.23.2. Cleaning, washing, lubrication and, 5.23.3. Corrosion prevention/control.
5.24. Does the contractor have Aircraft Weapons, Munitions, and Cartridge Activated Devices (CADs) procedures that address at a minimum: (CAS LIM) 5.24.1. Use of technical data, (DoD 4145.26M, DoD Contractor's Safety Manual For Ammunition and Explosives provides extensive guidance), 5.24.2. Use, storage, handling and transportation.
5.25. Does the contractor have Laser procedures that address at a minimum: (CAS LIM) 5.25.1. Use of technical data and, 5.25.2. Use, storage, handling and transportation.

6.0 AVIATION SAFETY PROGRAM

For each question, provide the name of the manual, page number, paragraph number, and page date of issue, that documents the required information.
6.1 Does the contractor have a written Mishap Prevention Program for its flight and/or ground operations which includes the following applicable elements: • Designation of an Aviation Safety Official; • Risk Management; Hazard Identification and Elimination, • Damage Reporting; • Mishap Notifications; • Handling of “Privileged” Data; and • Mishap Response Plans
6.2 Does the contractor have a designated Aviation Safety Official with specific, documented, duties and responsibilities for this position?
6.3. Does the contractor have a Risk Management program which incorporates risk assessment, mitigation, and acceptance process? (Note: The contractors may base their programs on Service programs such as Operational Risk Management (ORM) (USN) or Risk Management (Army/USAF) or equivalent industry practices. Development of a Safety Management System (SMS) based on FAA guidance is highly recommended).
6.10. Does the contractor have Safety Publications and make such safety publications readily available to all aircrew members?
6.11. Does the contractor have Aircraft Damage Reporting Procedures that track all damage to contract aircraft, and requires notification to the GFR of all damage (at or above $5,000) to aircraft “in the open” within 7 days? (Note: Initial cost estimates are normally based on the contractor’s appropriate labor rates plus the cost of materials).
6.12. Does the contractor have Aircraft Mishap Notification Procedures that require the contractor to notify the GFR of any aircraft mishap meeting the mishap classification criteria defined in DoDI 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping (or applicable agency reporting criteria for non-DoD aircraft) as soon as practical (see also Attachment 17, DoD Accident/Mishap/Incident Classification, Reporting Guide, and CSSO List)? (Note: The contractor shall provide the GFR a detailed narrative of the mishap, findings (including costs), and recommendations/ corrective actions. Contractors shall provide mishap cost estimates as they become available and may base their estimate on the contractor’s time-and-material rate. The contractor’s over-and-above rate is also permitted. The reported rate should reflect actual repair/replacement costs).
6.13. Does the contractor have procedures for handling Privileged Data? (Note: In the performance of the contract the contractor may request and receive from the Service’s safety center, access to “privileged” information as defined in DoDI 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping, and the Services’ safety regulations. If mishap related privileged data is to be requested and obtained, handling procedures for the privileged data must be in place).
6.13 Does the contractors Privileged Data procedures address the following safeguards: 6.13.1. Limitations of company internal distribution to the minimum number of directly concerned safety or operator personnel, 6.13.2. No release of privileged data to third parties, 6.13.3. Training to ensure employee awareness of the sensitivity of privileged information and its restrictions for purposes of exclusive Government benefit only.
6.18. Is the contractor conducting OCONUS operations and using host nation ARFF, Aircraft Facilities, for Protection of Aircraft on the Ground and has the contractor provided a statement of capability of all areas listed in 8210.1C paragraph 6.17? (Note: 6.18.1. Foreign Military Sales. Contractors may use host nation equivalent standards in lieu of using NAS 3306. Contractors are not required to identify the differences between NAS 3306 and the host nation equivalent standards nor submit their shortfalls to the Waiver Authority. However, they shall provide a statement of capability of all areas listed in paragraph 6.17).
6.18.2. Is the contractor conducting OCONUS operations and using host nation ARFF, Aircraft Facilities, for Protection of Aircraft on the Ground and operating U.S. Government Aircraft? (Note: Contractors that wish to use host nation equivalent standards in lieu of NAS 3306 shall identify any differences between NAS 3306 and the host nation equivalent standards. Shortfalls shall be routed through the GFR to the Waiver Authority(s) (see Paragraph 2.6). If a contractor is granted authorization to use the host nation standards, the evaluation from paragraph 6.17 will be conducted using those standards).
6.4 **NOT REQUIRED FOR COCO PAO CONTRACTORS PER 8210.1C** But contractors having the following, no cost to the government, HAZARD IDENTIFICATION AND ELIMINATION PROCEDURES shows contractors willingness to operate at the highest levels of safety on a proactive basis. Such programs should be noted on the report to highlight the contractors safety culture. Has a formal documented Aviation Safety Council or equivalent, Holds Safety Meetings for both ground and flight crews at least quarterly, Conducts safety audits and has documented improvements resulting from such audits, Has a Bird/Animal Avoidance & Strike Hazard (BASH) Program, Has a Mid-Air Collision Avoidance (MACA) Program, Publishes Safety Information to its employees, Has an FAA Aviation Safety Action Program (ASAP) Self-Disclosure Program for its pilots and mechanics, Requires immediate Toxicological Testing that meets either Service or DOT/FAA standards for anyone involved in an aircraft mishap, and immediately bars any such employees from all safety-sensitive position if the results are positive (or if such persons fail to complete such testing), Has a 14CFR Part 135 FAA-approved flight training program and/or uses an approved 14CFR 142 Simulator/Training Center for pilot training, if a simulator exists for such aircraft, Has a method to randomly assess pilot’s flight profiles to ensure flights were conducted IAW the FAA regulations and/or approved profiles.
Provide any GFR / GGFR/ GGR comments related to the contractors safety programs.

7.0 GFR PROCEDURES (For internal use only)

7.2.1 Has the Approving Authority appointed a GFR or GGFR and issued an appointment letter? (Ref: 8210.1 para 7.4)
7.8.1.1 At a minimum, has the GFR conducted a review of the contractor’s procedures within the last 12 calendar months AND within 90 days of a change of the primary GFR? (Thereafter, a 6-month semi-annual review +/- 1 calendar month, at a minimum, shall be conducted). Contractors with any findings shall be audited more frequently. Note: GFRs should use Attachment 10, Procedures Index, and Attachment 11, Procedures Review Guide, when reviewing Procedures. The GFR shall complete the review and respond to the contractor in a timely manner (within at least 30 days). Contractors may continue operations under existing Procedures until the completion of the review process unless the GFR identifies an unsafe practice. The contractor shall be notified in writing when the review is complete. The GFR shall maintain a record of approval of the Procedures and send a copy of the approval letter to the ACO.

CONTRACT SPECIFIC REQUIREMENTS

In older contracts issued prior to the publication of DCMA INST 8210.1C, there may be contract-specific flight and ground operating requirements that are not contained in DCMA INST 8210.1C. If applicable, is the contractor in compliance with the contract-specific flight and ground operating procedures as stated in the contract? Provide a detailed explanation of any findings of contract-specific noncompliance and attach, or cite, the specific requirement.
GFR / GGFR / GGR Comments related to the contract specific requirements.

COMPLETION AND RECOMMENDATIONS

GFR / GGFR / GGR Comments or Recommendations
Inspectors Name and Signature

DEFINITIONS APPLICABLE TO DCMA INST 8210.1C

1.1. Aircraft. For the purposes of this Instruction, unless otherwise provided in the contract, means:

1.1.1. Aircraft to be delivered to the Government under contract (either before or after Government acceptance), including complete aircraft and aircraft in the process of being manufactured, disassembled, or reassembled; provided that an engine, portion of a wing, or a wing is attached to a fuselage of the aircraft;

1.1.2. Aircraft, whether in a state of disassembly or reassembly, furnished by the Government to the Contractor under contract, including all Government property installed, in the process of installation, or temporarily removed; provided that the aircraft and property are not covered by a separate bailment agreement;

1.1.3. Aircraft furnished by the Contractor to perform a service under contract; or

1.1.4. Conventional winged aircraft, as well as helicopters, vertical take-off or landing aircraft, lighter-than air airships, unmanned aerial vehicles, or other nonconventional aircraft specified in contract.

1.2. Aircraft Acceptance.

1.2.1. Accepted Aircraft. Any aircraft which has been formally transferred to the Government.

1.2.2. Pre-Accepted Aircraft (New Production). Any aircraft for which the government has an equitable or vested interest, but has not been formally transferred to the Government.

1.2.3. Pre-Accepted Aircraft (Post Production). Aircraft already in the DoD inventory that are under a new contract (e.g., Maintenance, Modification, Repair, and Overhaul, (MMRO)) where the final DD Form 250 or WAWF RR has not been completed).

1.2.4. Acceptance Documents. Acceptance may be accomplished via the DD Form 250, Material Inspection and Receiving Report, or the Wide Area Workflow Receiving Report (WAWF RR). The DD Form 250 and WAWF RR is a multipurpose report used:

(1) to provide evidence of Government contract quality assurance at origin or destination;
(2) to provide evidence of acceptance at origin or destination;
(3) for packing lists; (4) for receiving; (5) for shipping; (6) as a contractor invoice; and (7) as commercial invoice support. The primary acceptance document is the WAWF RR, which is now required by most DoD contracts.

1.3. Aircraft Identification Conventions.

1.3.1. Aircraft Basic Mission (Class/Type). Identifies the primary function and capability of an aerospace vehicle (e.g., Attack, Fighter, Helicopter, Patrol, Transport, Trainer). Aircraft Basic Mission is represented by a letter of the alphabet (e.g., Fighter (F-16); Transport (C-135); Trainer (T-38); Bomber (B-1)).

1.3.2. Modified Mission. Identifies modifications to the Basic Mission of an aircraft. The Modified mission identification appears to the left of the Basic Mission symbol (e.g., UAS/SUAS (MQ-1B); tanker (KC-135R); cargo (CH-47D), anti-submarine (SH-60B).

1.3.3. Aircraft Design (Model). Identifies major changes within the same Basic Mission. Design numbers appear to the right of the Basic Mission symbol, separated by a dash (e.g., F-16; H-60; C-17).

1.3.4. Aircraft Series. Identifies the production model of a particular design number representing major modifications significantly altering systems components. Consecutive series symbols appear to the immediate right of the design number (e.g., the F-16A and F-16C, the KC-135A and KC-135R, the AH-64A and AH-64D).

1.4. Aircraft Operations. Operations as described in FAR subpart 42.302(a)(56), includes flight and ground aircraft operations.

1.4.1. Aircraft Operations (as defined by U.S. Code). In the U.S. National Airspace System (NAS), aircraft operations are divided into two categories, Civil Aircraft Operations and Public Aircraft Operations (PAO).

1.4.1.1. Civil Aircraft Operations. Anything other than those determined to be Public Aircraft Operations.

1.4.1.2. Public Aircraft Operations. In general, the Government considers an aircraft operation "Public" when the aircraft is owned by the Government, or is used by the Government and operates outside of the purview of its FAA airworthiness certificate (e.g., configuration, operational use, flight rules, or maintenance). Aircraft operations in the National Airspace System (NAS) normally require compliance with CFR Part 91.

Note: The Services make PAO determinations on a case by case basis. The contracting officer shall provide the contractor a “Declaration of Public Aircraft Operations” Letter. Refer to US Armed Forces PAO Decision Tool (Attachment 15), and the FAA PAO Circular 00-1.1(Series).

1.4.2. International Definitions of Aircraft. Under the Chicago Convention, there are two categories of aircraft. State aircraft include those used in military, police and customs services. Civil aircraft are simply any aircraft that are not State aircraft. The Chicago convention and international law consider certain aircraft used in military, customs and police services, but not formally declared State aircraft, to be “deemed State aircraft”. This definition does not include civil aircraft but may include certain contracted air services. Note: There is no difference in the definition whether the aircraft is a manned aircraft or an unmanned aircraft system (UAS).

1.5. Aircraft Operations – (Contracted). Contracts that support government operations can involve variations that describe the roles of the contractors and the government. Contractor operations in support of acquisition programs often are Government Owned Contractor Operated (GOCO) operations. This describes the relationship of the contractor operating aircraft owned by the government (to include Pre-accepted aircraft that are contractor held). GOCO also applies to contracted aircrews supporting military operations in government aircraft to include test, transportation and training. Contractor-owned Contractor Operated (COCO) implies that the contractor is supporting a government requirement with their own aircrews and aircraft. Contractor-owned Government Operated (COGO) implies that the contractor is supporting a government requirement with their own aircraft manned by Government aircrews. COGO operations are always PAO. COCO operations can be Civil or PAO depending on the various factors that distinguish the two and as a result, the regulations and responsible authorities for these operations can shift from flight to flight depending on the operation.

1.6. Aircraft Rescue and Fire Fighting (ARFF). The firefighting action taken to prevent, control, or extinguish fire involving, or adjacent to, an aircraft. The purpose of ARFF is to suppress the fire long enough to rescue any incapacitated crewmembers and non-crewmembers, maintain maximum escape routes for ambulatory aircraft occupants, protect firefighting personnel, and minimize the damage to the aircraft.

1.7. Airworthiness. The ability of an aircraft to safely attain, sustain, and terminate flight within an approved operating envelope. Airworthiness is normally defined as having two components; initial airworthiness and continuing airworthiness. Initial airworthiness relates to the aircraft’s initial engineering design and certification. Continuing airworthiness relates to operating the aircraft in an approved configuration, in accordance with established maintenance, training, and operational limits, and within approved safety standards.

1.8. Approving Authority. The commander or designee of one of the following organizations having the administrative responsibility for a particular contract. (Note: GFRs receive their appointment letters from their Approving Authority. See Chapter 7, Paragraph 7.4, and Attachment 6.1, Applications for GFR/GGR Appointments, for additional guidance.)

1.8.1. Army – Heads of Contracting Activity (HCAs) or Principal Assistant Responsible for Contracting (PARC). The authority may be delegated within the contracting activity no lower than the Procuring Contracting Officer (PCO). No delegations are authorized external to the contracting activity.

1.8.2. Navy - Commander, Naval Air Systems Command (COMNAVAIRSYSCOM). Delegated to other Controlling Custodian Commanders who administer FAR subpart 42.302 responsibilities for organizational level support and training contracts.

1.8.3. Air Force - Head of Contracting Activity (HCA).

1.8.4. US Coast Guard – Commanding Officer, USCG ALC.

1.8.5. DCMA - Director, DCMA; Operations Directorate, Chief Operating Officer (COO); Director, DCMA International (DCMAI); Director, DCMA Special Programs (DCMAS); DCMA Region Commanders/Directors; Commanders, Defense Contract Management Agency Contract Management Offices (CMOs); (May not be re-delegated).

1.8.6. Non DoD/Other - Commander of the Procuring Activity

1.9. Army Nonstandard Aircraft. Army aircraft not classified standard or aircraft obtained from other DoD activities or commercial sources.

1.10. Aviation Program Team (APT). The Aviation Program Team (APT) is responsible for performing the FAR subpart 42.302(a)(56) CAS mission. APTs consist of the Government Flight Representative (GFR) and alternates, Government Ground Representatives (GGRs), Contract Safety Specialist/Contract Safety Manager (CSS/CSM), and where appropriate, the Quality Assurance Representative / Specialist (QAR/QAS). The GFR leads the APT. Where no GFR is assigned, the APT consists of the GGFR, GGR (if assigned), CSS/CSM, and where appropriate, the QAR.

1.11. Aviation Safety Official (ASO). The contractor individual assigned primary responsibility for developing and administering the contractor’s aviation safety program.

1.12. Bailed Aircraft. Any Government-owned aircraft provided to a contractor under a Bailment Agreement for use in conjunction with a specific contractual requirement. Aircraft are usually bailed to a contractor to perform Government contract work. Aircraft are usually leased to a contractor for the contractor’s use.

1.13. Certificate. Includes documents reflecting successful completion of FAA certification, FAA/Military flight physicals, and training to include: physiological, altitude chamber, centrifuge, qualification, life support, egress, survival, CRM, and other training required by Service Guidance.

1.14. Certified. Endorsed authoritatively as having met certain requirements; possesses the appropriate documentation (e.g., Letter of Designation (LoD), training record entry indicating appropriate certification in the case of NDT, welding, etc.).

1.15. Check Flights. Flights to determine compliance with contractual requirements, such as Acceptance Check Flights (ACFs) and Functional Check Flights (FCFs), which include:

1.15.1. Any flight performed to accept or functionally check new aircraft production.

1.15.2. Any flight performed to accept or functionally check accomplishment of depot maintenance, contract maintenance, or modification.

1.15.3. Any flight performed to determine whether an aircraft or its various components are functioning according to predetermined specifications when subjected to the flight environment.

1.16. Certificate of Waiver or Authorization (COA). Certificate issued by the Federal Aviation Administration (FAA) authorizing UAS/SUAS operations in the National Airspace per specifically stated requirements, restrictions, and limitations.

1.17. Cognizant Service Safety Office (CSSO). The CSSO is the Service safety office that has primary responsibility for mishap investigation and reporting on a specific aircraft and contract (Example: Tinker AFB Flight Safety is the CSSO for all KC-135 aircraft while those aircraft are Air Force Materiel Command assets under contract for major modification or PDM.).

1.18. Component. The Service of the Approving Authority as defined above.

1.19. Composite Tool Kits (CTKs). CTKs are tool boxes, tool kits, tool cabinets, tool shelves, equipment kits, etc. (mobile or stationary).

1.20. Contract Administration Services (CAS). Those actions accomplished by the Government including quality assurance (QA), safety, flight operations, and others listed in Federal Acquisition Regulation (FAR) 42.302, Contract Administration Functions.

1.21. Contract Administration Services Component (CASC). A Contract Management Office (CMO) of Defense Contract Management Agency (DCMA) or a Service which performs CAS in a designated geographical area or a specific contractor’s facility as listed in the Federal Directory of Contract Administration Services (CAS) Components.

1.22. Contract Flight. Any flight under contract regardless of crewmember organization.

1.23. Contract Management Office (CMO). The DCMA office which performs assigned functions related to the administration of contracts and pre-award functions. The focal point is the Administrative Contracting Officer (ACO).

1.24. Contracting Officer (CO/KO).

1.24.1. Administrative Contracting Officer (ACO). Individual possessing a contracting warrant who has been delegated authority to perform transactions on behalf of the Government in support of assigned contracts pursuant to FAR subpart 42.302.

1.24.2. Procuring Contracting Officer (PCO). The only individual authorized to issue a solicitation and award a contract. The PCO is warranted and appointed by the Head of the Contracting Agency. In most instances, the term “contracting officer” refers to the PCO.

1.25. Contractor. Any individual, corporation, or other entity whose personnel may operate aircraft; or perform aircraft maintenance, modification or production.

1.26. Contractor’s Requesting Official (CRO). The individual appointed by the contractor and authorized to sign a “Request for Approval for Qualification Training,” “Request for Approval of Contractor Crewmember,” and "Request for Flight Approval." Prime contractors may appoint a subcontractor individual as CRO.

1.27. Control. To reduce or prevent the unintentional spread of, to verify, or regulate, as in FOD and Tool Control programs.

1.28. Crewmember. Any instructor/flight examiner, pilot, copilot, unmanned aircraft (UA) operator, flight engineer, navigator, weapons system operator, bombardier navigator, combat systems operator (CSO), radar intercept operator, boom operator, crew chief, loadmaster, defensive/offensive system operator, and other flight manual or applicable document handbook identified crewmember when assigned to their respective crew positions to conduct any flight under the contract.

NOTE: Only the aircraft operators are considered crewmembers for UA operations.

1.29. DD Form 250. See paragraph 1.2.4.

1.30. Engineering Test Flights.

1.30.1. Subsystem development flights (e.g., bombing/navigation, autopilot, fire control, systems).

1.30.2. Flights where the aircraft serves as the vehicle carrying the item to be checked (e.g., electronic countermeasure stores, a radar system, a missile).

1.30.3. Component development and reliability flights not included under Paragraph 1.30.2. (above).

1.31. Experimental Test Flights. Flights that are conducted to determine or demonstrate critical operating characteristics of an aircraft. These flights often involve greater than normal risk. These include, but are not limited to:

1.31.1. Initial flights of a new mission, type/design or series aircraft, high angle of attack tests, flutter and loads tests, and critical stores separation tests.

1.31.2. Flights to determine or expand flight or propulsion system envelopes.

1.31.3. Flights to initially determine the performance, flight characteristics, and handling qualities.

1.31.4. Flights of an aircraft whose flight characteristics may have been altered by configuration changes.

1.31.5. Initial flights of the first production aircraft of a new mission, type/design, or series.

1.31.6. Initial flights of the first of those aircraft which have undergone “major modification” as determined by the Program Manager.

1.31.7. Component development flights where failure of the test component would make the flight hazardous in nature and/or involve greater than normal risk as determined by the Program Manager, with advice from the contractor and GFR.

1.32. FAR and DFARS References. The Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS) are composed of policy guidance for contracting officers, and clauses for use in contracts. The DFARS, issued by the Office of Deputy Assistant Secretary of Defense (Procurement), provides DoD implementation guidance and policies and procedures unique to DoD. Policy guidance includes instructions to contracting officers on Government policy and when to use the contract clauses contained in Part 52 of the FAR and Part 252 of the DFARS. Contract clauses set forth agreements between the Government and the contractor. NOTE: Non-DoD contracts may follow internal contracting processes or specific contract wording to accomplish the intent of FAR and DFARS clauses. Some of the pertinent clauses that relate to aircraft contracts follow:

1.32.1. FAR Subpart 42.202, Assignment of Contract Administration. Describes how contract administration functions are assigned, re-delegated, rescinded or refused.

1.32.2. FAR Subpart 42.302, Contract Administration Functions. Lists the normal CAS functions assigned by the contracting officer and performed by a contract administration office (CAO). FAR Subpart 42.302 (a)(56) is the CAS function that this Instruction describes.

1.32.3. DFARS Part 228.3, Insurance, Subpart 228.370, Additional clauses. Requires inclusion of the GFRC in DoD aircraft contracts.

1.32.4. DFARS Subpart 242.2, Contract Administration Services. Describes responsibilities for the normal assignment of contract administration services at contractor facilities, and for base, post, camp and station contracts.

1.32.5. DFARS 252.228-7001, Ground and Flight Risk (GFRC). Used to indemnify contractors of liability under Government aircraft contracts. Requires contractors to comply with the operating procedures contained in the combined Instruction entitled ‘Contractor’s Flight and Ground Operations’ in effect on the date of contract award. The requirement to follow the Combined Instruction is a contractual requirement and applies independently of the Government’s assumption of risk via the GFRC. This requirement is applicable even when Government withdraws coverage under the GFRC.

1.32.6. DFARS 252.228-7002, Aircraft Flight Risk (AFRC). Superseded. May be in use for contracts signed before 8 June, 2010. Used to indemnify contractors of liability under Government aircraft contracts. Normally used for cost-plus contracts. Requires contractors to comply with the operating procedures contained in the combined Instruction entitled ‘Contractor’s Flight and Ground Operations’ in effect on the date of contract award.

1.32.7. DFARS 252.228-7005, Accident Reporting and Investigation Involving Aircraft, Missiles, and Space Launch Vehicles. Requires contractors to notify and cooperate with the Government when contract aircraft are damaged.

1.33. Flight Crews. Includes crewmembers and non-crewmembers.

1.34. Flight Operations. Those aircraft operations where intent for flight exists. This instruction uses the term "flight" as defined in the GFRC. High speed taxi and helicopter/tiltrotor hover taxi are also considered flight operations activities.

1.35. Foreign Military Sales. Foreign Military Sales (FMS) refers to that portion of US Security Assistance authorized by the Arms Export Control Act (AECA)( 22 USC § 2751 et seq.), and conducted on the basis of formal contracts or agreements between the United States Government and an authorized recipient government or international organization. FMS includes government-to-government sales of defense articles or defense services, from DoD stocks or through new procurements under DoD-managed contracts, regardless of the source of financing. Simply stated, FMS cases occur when the U.S. Government brokers with a contractor to build aircraft, and the U.S. Government sells it to a foreign country. When operated by Service personnel, or contractors on behalf of a Service, the aircraft operations under a FMS case in U.S. National Airspace, the operations are PAO, and come with responsibilities for airworthiness.

1.36. FOD. Foreign Object Damage/Foreign Object Debris.

1.36.1. Foreign Object Damage (FOD). Any damage attributed to a foreign object that may be expressed in physical or economic terms, which may or may not degrade the product’s required safety and/or performance characteristics. FOD prevention programs are also known as Foreign Object Elimination (FOE) programs.

1.36.2. Foreign Object Debris (FOD). A substance, debris or article alien to an aircraft or system which would potentially cause damage.

1.37. Government Flight Representative (GFR). (See Chapter 7, for the GFR selection and assignment process.) GFRs (as defined below) are:

1.37.1. GFR (Aircraft Flight and Ground Operations). A rated U.S. Military officer, or Government civilian in an aviation position, to whom the Approving Authority has delegated responsibility for approval of contractor flights, Procedures, crewmembers, and ensuring contractor compliance with applicable provisions of this Instruction (see Attachment 6, GFR/GGFR Appointment Letter Sample Format, for sample appointment letter).

1.37.2. Alternate GFR. A rated U.S. Military officer, or Government civilian in an aviation position, to whom the Approving Authority has delegated responsibility to perform GFR duties in the absence of the primary GFR (as defined in Paragraph 1.37.1 above).

1.37.3. Ground GFR (GGFR). A U.S. Military aircraft maintenance officer or NCO (E7 or above), or Government civilian equivalent, to whom the Approving Authority has delegated responsibility for approval of Procedures related to aircraft ground operations and ensuring contractor compliance with applicable provisions of this Instruction (see Attachment 6, GFR/GGFR Appointment Letter Sample Format, for sample appointment letter). GGFRs (as defined by this paragraph) are not authorized to act as a GFR (Aircraft Flight and Ground Operations (Paragraph 1.37.1)) or an alternate GFR (Paragraph 1.37.2), approve contractor crewmembers, flights, flight related portions of the Procedures, or any function/procedure described in this Instruction's Chapter 4 (Flight Operations). The Approving Authority may appoint an alternate GGFR.

1.38. Government Ground Representative (GGR). A U.S. Military aircraft maintenance officer or NCO (E-7 or above), or Government civilian equivalent, with responsibility for surveillance of contractor aircraft ground operations as part of an Aviation Program Team (APT). GGRs differ from GGFRs in that GGRs have no authority to approve GOPs. GGRs shall know the status of all contractor facilities, equipment, group personnel training and certification, technical data, and Procedures involving aircraft ground operations.

1.39. Government-Furnished Equipment (GFE)/Property (GFP). Any Government-- owned equipment, including aircraft, aircraft parts, or Ground Support Equipment (GSE) provided to a contractor for use in conjunction with a specific contractual requirement.

1.40. Ground Operations. Comprised of aircraft operations, performed on/in/or around the aircraft, without the intent for flight. Specific ground operations include, but are not limited to: towing, jacking, lifting, mooring, fueling, hangaring, taxiing (other than hover taxiing and high speed taxi operations), ground runs (engines/APUs, propeller(s)/rotor(s)), external power application, landing gear & control surface movement, operation of associated aerospace ground support equipment, and Aircraft Rescue and Fire Fighting (ARFF). Ground Operations are separate and distinct from the manufacturing processes themselves, but sometimes facilitate the manufacturing and industrial process by supporting activities such as; aircraft maintenance, modification, repair, and overhaul, (MMRO) and production/assembly/check-out. Examples of these supporting Ground Operations are: FOD control early in the manufacturing process, weight and balance of components, etc. Requirements for ground operations procedures (GOPs) exist even prior to when the Government assumes the risk of loss or accepts the aircraft.

1.41. Ground Personnel. Personnel designated by the contractor to perform ground operations.

1.42. Hardware Control. A method for the control of loose hardware such as nuts, bolts, cotters pins, rivet heads, etc. used to prevent FOD.

1.43. Industrial Procedures. Technical instructions (Service or contractor) that describe assembly, disassembly, repair, removal and installation process steps, maintenance, general aircraft manufacturing guidance/plans, build plans, sub-assembly manufacture, and engineering instructions.

1.44. Intent for Flight. For operations under contract use the specific Service definition.

1.45. Leased Aircraft. Any Government-owned aircraft provided to a contractor under a Lease Agreement. Aircraft are usually leased to a contractor for the contractor’s use. Aircraft are usually bailed to a contractor to perform Government contract work. DoD Instruction 7230.08, Leases and Demonstrations of DoD Equipment, further clarifies leased aircraft procedures and requirements. Lease agreements are legal contracts between the Government Program Office and the contractor.

1.46. Maintenance Test Flight (Army).

1.46.1. Any flight performed to accept or check accomplishment of maintenance or modification.

1.46.2. Flight performed to determine whether an aircraft and its various components are functioning according to predetermined specifications while subjected to the flight environment.

1.47. May. Denotes the permissive. However, the term “no pers to the requirements of this Instruction. Procedures may be divided into two parts; Flight Operations Procedures (FOPs) and Ground Operations Procedures (GOPs). The terms Procedures and Contractor's Procedures are synonymous.

1.53. Program Manager (PM). The Program Manager is designated, under DoD 5000.1, The Defense Acquisition System, as the individual in the Services who is responsible for the management of a system acquisition program. He/she depends on a warranted Procuring Contracting Office (PCO) to assist him/her in the critical steps of fulfilling program objectives.

1.54. Program Office (also System Program Office (SPO), Program Management Office (PMO), Program Management Aircraft (PMA)). The office which provides life cycle management of aircraft programs.
1.55. Public Aircraft Operations. See paragraph 1.4.1.2.

1.56. Qualified. Meets the necessary training and proficiency (complete task without direct supervision) requirements for a task.

1.57. Quality Procedures. Those procedures related to ensuring product form, fit or functionality. Examples include company quality manuals, and published quality standards like ISO 9000/AS9100.

1.58. Service Guidance. “Service Guidance” is the procuring Service’s regulations, instructions, flight manuals, and technical publications listed below, and those specified in the contract in effect on the date of contract award (unless the contract is modified with respect to specific Service Guidance changes), which are applicable to the specific flight and/or ground operations conducted by the contractor. Service Guidance is not to be interpreted as requiring the day to day administrative functions that govern operations in Government organizations. As stated, contractors are only bound by the portion of Service Guidance that is applicable to the aircraft operations being performed under contract. Service Guidance does not automatically include the Service instructions/regulations that are referenced in the Service Guidance. If a Service Guidance instruction/regulation addresses a specific topic by referencing a second tier Service instruction/regulation, that referenced section in the second tier document shall be considered required Service Guidance for that topic. Service Guidance (that which is in effect on the date of contract award (unless modified)) includes the following:

1.58.1. For USAF aircraft contracts: AFI 10-220_IP (AFMC Supplement), (Manned/UAS) AFI 11-202, Vol 1-3 and applicable AFMC supplements; AFI 11-2FT, Vol 1-3; AFI 11-401, AFI 11-301, AFI 16-1301, and applicable AFMC supplements. (SUAS) AFI-11-502 Vol 1-3 and applicable AFMC supplements; AFI 11-5FT Vol 1-3. (Contractor personnel integrated with Air Force maintenance personnel on Air Force installations only) AFI 21-101 and MAJCOM/local supplements.

1.58.2. For USN/USMC aircraft contracts: OPNAV Instruction 3710.7 and applicable aircraft general NATOPS FLIGHT MANUALS. For COCO PAO, Navy Service Guidance is: applicable aircraft NATOPS FLIGHT MANUALS.

1.58.3. For USA aircraft contracts: AR 70-62, AR 95 (series), AR 40-501, AR 385 series, and applicable technical manuals.

1.58.4. For USCG aircraft contracts: Coast Guard Air Operations Manual, COMDTINST M3710.1 (series), and Aeronautical Engineering Maintenance Management Manual, COMDTINST M13020.1 (series).

1.59. Shall. Denotes the imperative.

1.60. Should. Indicates a desired, though not required, outcome.

1.61. Sortie. For record and reporting purposes of this Instruction, a sortie is defined as a flight by one aircraft. A sortie begins when the aircraft begins to move forward on takeoff or takes off vertically from rest at any point of support. It ends after airborne flight when the aircraft returns to the surface and,

1.61.1. The engines are stopped or,

1.61.2. Aircraft has been on the surface for 5 minutes, whichever comes first between

1.61.1 and 1.61.2 or,

1.61.3. Change is made in the pilot in command (for manned aircraft).

1.62. Support Flights. These include but are not limited to:

1.62.1. Photographic,

1.62.2. Chase,

1.62.3. Rescue and recovery,

1.62.4. Target or target towing,

1.62.5. Aircraft delivery,

1.62.6. Orientation,

1.62.7. Demonstration flights,

1.62.8. Severe weather evacuation flights,

1.62.9. Cargo and/or personnel transport flights. This includes flights of an emergency nature,

1.62.10. Aircrew evaluation, training, and currency and,

1.62.11. Product or Mission Support Flights (including deployments) as directed by the Services.

1.63. Supporting Contract Administration. Supporting Contract Administration (SCA) delegations are formal written agreements between the administering CAS Component (CASC) organization and another CASC organization, and are the preferred method used to transfer FAR subpart 42.302(a) requirements from one CASC organization to another. This is done when, for example, contract work is performed at geographically separated locations. If the supporting unit commander is not a CASC commander see DFARS 242.202 paragraph (e)(1)(A)

1.64. Technical Data. Documents/instructions/procedures which can be in the form of Service Guidance, or Service approved Original Equipment Manufacturer (OEM) procedures, contractor engineering instructions, or equivalent.

1.65. Test Aircraft. Any aircraft used for research, development or test and evaluation purposes.

1.66. Trained. Instructed in the necessary knowledge and skills to perform assigned duties and responsibilities.

1.67. Tools. Items used in the performance of a maintenance, manufacturing, or assembly/disassembly task, or operation are considered tools. Miscellaneous parts, hardware, and personal items are not considered tools.

1.68. Unmanned Aircraft (UA). Includes any aircraft that is operated without an operator onboard (piloted remotely or autonomously). UAs have been known as Unmanned Aerial Vehicles (UAV), Remotely Operated Aircraft (ROA), Remotely Piloted Aircraft (RPA), Remotely Piloted Vehicles (RPV), Unmanned Aircraft Systems (UAS) and Small Unmanned Aircraft Systems (SUAS). Optionally piloted aircraft will be treated as UAVs when unmanned. Unmanned aircraft may also include aerostat
balloons.

1.69. Unmanned Aircraft Observer. Individual required to perform the see-and-avoid function for UA operations through direct visual contact.

1.70. Unmanned Aircraft System (UAS/SUAS). Includes the aircraft (UA), communications, control systems, and ground support elements. UAS/SUAS aircraft are classified by Groups as defined below

1.70.1. UA Group 1. Typically weigh less than 20 pounds. Normally operate VFR in Class E, G, Special Use Airspace, or Uncontrolled Airspace. Normal operations are below 1200 feet AGL and at speeds less than 100 250 knots.

1.70.2. UA Group 2. Typically weigh 21-55 pounds. Normally operate VFR in Class D, E, G, or Special Use Airspace. Normal operations are below 3500 feet AGL and at speeds less than 250 knots.

1.70.3. UA Group 3. Typically weigh more than 55 pounds but less than 1320 pounds. Normally operate VFR in Class D, E, G, or Special Use Airspace. Normal operations are below 18,000 feet MSL and at speeds less than 250 knots.

1.70.4. UA Group 4. Typically weigh more 1320 pounds. Normally operate VFR in all airspace below 18,000 feet MSL and at any airspeed.

1.70.5. UA Group 5. Typically weigh more 1320 pounds. May operate VFR or IFR in all airspace above or below 18,000 feet MSL and at any airspeed.

1.71. Wide Area Workflow Receiving Report (WAWF RR). See paragraph 1.2.4.

DCMA INST 8210.1C INSPECTION - UAS PAO

Go digital today!

Convert your paper checklists into digital forms

Contractor Profile

2.0 WAIVERS

2.9 Unammaned Aircraft Services (UAS)

3.0 PROCEDURES

4.0 FLIGHT OPERATIONS

5.0 GROUND OPERATIONS

6.0 AVIATION SAFETY PROGRAM

7.0 GFR PROCEDURES (For internal use only)

CONTRACT SPECIFIC REQUIREMENTS

COMPLETION AND RECOMMENDATIONS

Related checklists

DCMA INST 8210.1C INSPECTION - UAS PAO

Free DCMA INST 8210.1C INSPECTION - UAS PAO Checklist

Go digital today!

Convert your paper checklists into digital forms

Contractor Profile

2.0 WAIVERS

2.9 Unammaned Aircraft Services (UAS)

3.0 PROCEDURES

4.0 FLIGHT OPERATIONS

5.0 GROUND OPERATIONS

6.0 AVIATION SAFETY PROGRAM

7.0 GFR PROCEDURES (For internal use only)

CONTRACT SPECIFIC REQUIREMENTS

COMPLETION AND RECOMMENDATIONS

Related checklists