Desk Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Reason for Audit

• Major Works

• Site specific (Tender has been awarded)

  Yes

  No

  N/A

• Re assessment

  Yes

  No

  N/A

• Reason for reassessment

• Tender evaluation Major works

• If a contract is awarded a site specific SMP must be developed and reassessed

• Minor works

• Site specific (Tender has been awarded)

  Yes

  No

  N/A

• Re assessment

  Yes

  No

  N/A

• Reason for reassessment

• Tender evaluation Minor works

• If a contract is awarded a site specific SMP must be developed and reassessed

1 POLICY

• Is there a health and safety policy authorized by the organizations senior management, clearly stating the overall WHS objectives and demonstrates a commitment to improving WHS performance?

  Yes

  No

  N/A

• Does the policy:

• include the commitment to establish measurable objectives and targets to ensure continued improvement aimed at elimination of work-related injury and illness?

  Yes

  No

  N/A

• include a commitment to comply with relevant WHS legislation

  Yes

  No

  N/A

• was it reviewed within the last 12 months to ensure it remains relevant and appropriate to the Organization?

  Yes

  No

  N/A

2 OHS Management Plans

• 2.1 Has a review of the SMP been conducted in the last 12 months

  Yes

  No

  N/A

• Date last reviewed

  Date

• Is the Work Health & Safety Act 2011 & WHS Regulations 2011 listed as the current legislation?

  Yes

  No

  N/A

• Is the project in WA or Vic then is that states WHS Act referred too

  Yes

  No

  N/A

3 Legal and other requirements

• 3.1 Has the organization established a procedure to identify legal and other requirements that are directly applicable to the WHS issues related to its activities?

  Yes

  No

  N/A

• 3.2 Has the organization kept this information up-to-date as well as communicated relevant information on legal and other requirements to its employees?

  Yes

  No

  N/A

4 Third party certification

• Is the system third party certified?

• If certified to WHS, which standard

  Select AS4801 OHSAS 18001

  • AS4801
  • OHSAS 18001

• When does the certification run out

  Date

• Do they have a system certified to an environmental standard

  ISO 14001

  other

• When does the certification run out

  Date

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5 Federal safety accreditation

• Accreditation req

• Is the company listed on the FSC website as being an accredited scheme member

  Yes

  No

  N/A

• When does the accreditation expire

  Date

6 Responsibility and Accountability

• 6.1 Has the organization defined, documented and communicated the areas of accountability and responsibility (including those imposed by OHS legislation) of all personnel involved in the OHSMS's operation?

  Yes

  No

  N/A

• 6.2 Where contractors are involved, are these areas of accountability and responsibility clarified with respect to those contractors?

  Yes

  No

  N/A

6 Identification of Hazards, Hazard/Risk Assessment and Control of Hazards/Risks

• 6.1 Is there a documented procedure to identify the WHS hazards for the site

  Yes

  No

  N/A

• 6.2 Are the high risk construction activities for the site listed

  Yes

  No

  N/A

• 6.3 Is there a documented procedure to address the risks associated with each identified WHS hazard

  Yes

  No

  N/A

• 6.4 Does the SMP include a risk matrix

  Yes

  No

  N/A

• 6.5 Is the hierarchy of controls used to manage risk

  Yes

  No

  N/A

7 Site inductions

• 7.1 Is there a clearly identified induction procedure<br>

  Yes

  No

  N/A

• 7.2 is the principle contractor or their representative identified as responsible for delivering site inductions?

  Yes

  No

  N/A

• 7.3 Is the requirement to have a current construction induction card clearly indicated

  Yes

  No

  N/A

• 7.4 Is there a clearly defined set of site rules

  Yes

  No

  N/A

• 7.5 Are workers made aware of the SMP

  Yes

  No

  N/A

• 7.6 Are workers offered the chance to access and read the site safety management plan

  Yes

  No

  N/A

Hazard Identification, Hazard/Risk Assessment and Control of Hazards/Risks

8 SWMS

• 8.1 Does the SMP require a SWMS for every high risk activity prior to work commencing

  Yes

  No

  N/A

• 8.2 Is there a process for reviewing SWMS prior to work commencing

  Yes

  No

  N/A

Does the SWMS review process cover

• 8.2.1 That the organisation doing the work is identified on the SWMS

  Yes

  No

  N/A

• 8.2.2 That the SWMS is specific to the site

  Yes

  No

  N/A

• 8.2.3 A step by step sequence for the task

  Yes

  No

  N/A

• 8.2.3 a) hazards are identified;

  Yes

  No

  N/A

• 8.2.3 b) hazards/risks are assessed;

  Yes

  No

  N/A

• 8.2.3 c) hazards/risks are controlled; and then

  Yes

  No

  N/A

• 8.2.3 d) steps (a) to (c) are evaluated.

  Yes

  No

  N/A

• 8.2.4 That if generic, the SWMS has been reviewed within the past 12 months

  Yes

  No

  N/A

• 8.2.5 That there is details regarding the minimum PPE required for the job

  Yes

  No

  N/A

• 8.2.6 That workers have participated in developing the SWMS

  Yes

  No

  N/A

9 Electrical safety

• 9.1 Is there an electrical safety section in the SMP

  Yes

  No

  N/A

• 9.2 Does it refer to AS3012 Electrical installations for construction and demolition sites

  Yes

  No

  N/A

• 9.3 Does it mention testing and tagging of portable electrical equipment

  Yes

  No

  N/A

• 9.4 Does it have an isolation procedure. That includes lock out and tagging of incomplete circuits?

  Yes

  No

  N/A

10 Plant and equipment

• 10.1 Is there a procedure to assess risks associated with plant at the workplace

  Yes

  No

  N/A

• 10.2 Does it include the requirement for plant not in use to be left in a state that is without risk ( Reg 207 )

  Yes

  No

  N/A

• 10.3 Is there a procedure to ensure operators of plant are appropriately trained and licensed

  Yes

  No

  N/A

11 Storage, movement and disposal of construction material and waste

• 11.1 Is there mention of safe delivery and movement of construction materials

  Yes

  No

  N/A

• 11.2 Is there a waste management plan that deals with safe storage and removal

  Yes

  No

  N/A

11.3 Traffic management

• Does the plan address traffic management on and near the site

  Yes

  No

  N/A

12 Hazardous substances

• 12.1 Is there a procedure for the safe storage and handling of hazardous substances

  Yes

  No

  N/A

• 12.2 Is there a hazardous substance register

  Yes

  No

  N/A

• 12.3 Do they request Material Data Sheets

  Yes

  No

  N/A

12.4 asbestos

• Is the presence of asbestos on the site known or suspected

• 12.4.1 Do they have procedures for managing asbestos

  Yes

  No

  N/A

13 Risks to services

• 13.1 Does the plan address risks to underground services such as gas, electricity, water, and communications

  Yes

  No

  N/A

• 13.2 Does the plan address over head services

  Yes

  No

  N/A

14 Consultation & Communication

• 14.1 Is there a process for including workers WHS management decision?<br><br>

  Yes

  No

  N/A

• 14.2 Is there a process for consultation with workers on a regular basis

  Yes

  No

  N/A

• 14.2.1 What process is used for consultation

  Select monthly site WHS meetings weekly site WHS meetings weekly tool box talks monthly tool box talks as needed

  • monthly site WHS meetings
  • weekly site WHS meetings
  • weekly tool box talks
  • monthly tool box talks
  • as needed

• 14.3 Does the organisation have procedures for ensuring that pertinent OHS information is communicated to and from employees and other interested parties?

  Yes

  No

  N/A

15 Issue resolution

• 15.1 Is there a procedure for Resolution of WHS issues

  Yes

  No

  N/A

15.2 minimum issue resolution procedure requirements

• 15.2.1 Procedure starts when any party informs other parties there is a WHS issue with details of the nature and scope

  Yes

  No

  N/A

• 15.2.2 That once informed all parties must meet or communicate with each other in an attempt to resolve the issue

  Yes

  No

  N/A

• 15.2.3 That a party to the resolution process may be represented by a person nominated by that party

  Yes

  No

  N/A

• 15.2.4 The measures to address the risk both temporary and permanent are considered

  Yes

  No

  N/A

• 15.2.5 That the entity responsible for addressing the issue is identified

  Yes

  No

  N/A

• 15.2.6 That the severity of the risk and number of workers possibly exposed is taken into account

  Yes

  No

  N/A

• 15.2.7 That if requested by any party, details of the issue and its resolution be set out in a written agreement.

  Yes

  No

  N/A

• 15.2.8 That if there is a written agreement it is provided to all involved parties

  Yes

  No

  N/A

16 Training and Competency

• 16.1.Are procedures in place to ensure that OHS competencies are developed and maintained?

  Yes

  No

  N/A

• 16.2 Are procedures developed for providing OHS training?

  Yes

  No

  N/A

17 Reporting

• Are reporting procedures established to cover the following:

• 17.1 OHS performance reporting (including results of OHS audits and reviews)

  Yes

  No

  N/A

• 17.2 Reporting of incidents and system failures

  Yes

  No

  N/A

• 17.3 Reporting on hazard identifications

  Yes

  No

  N/A

• 17.4 Reporting on hazard/risk assessment

  Yes

  No

  N/A

• 17.5 Reporting on preventative and corrective actions

  Yes

  No

  N/A

• 17.6 Statutory reporting requirements

  Yes

  No

  N/A

18 Emergency Preparedness and Response

• 18.1 Are all potential emergency situations identified and emergency procedures documented for preventing and mitigating the associated illness and injury?

  Yes

  No

  N/A

• 18.2 Has the organisation reviewed then revised, where necessary, its emergency preparedness and response procedures, in particular, after the occurrence of incidents or emergency situations?

  Yes

  No

  N/A

• 18.3 Does the plan include emergency signage

  Yes

  No

  N/A

• 18.4 Is the site location clearly defined on the emergency signage (could you find the site using whereis.com based on the information provided)

  Yes

  No

  N/A

• 18.5 Is there a first aider identified on the signage

  Yes

  No

  N/A

• 18.6 Is there contact phone numbers for the organisation's designated emergency contact person

  Yes

  No

  N/A

• 18.7 Is there a site map showing a designated evacuation assembly point

  Yes

  No

  N/A

• 18.8 Is the process of alerting workers of an evacuation defined and suitable considering the size and location of the site

  Yes

  No

  N/A

• 18.9 Is there a process for the organisation to periodically tested such procedures?

  Safe

  At Risk

  N/A

19 Incident reporting

• 19.1 Is there a process for reporting all injuries ( part of induction )

  Yes

  No

  N/A

• 19.2 Is the statutory reporting requirements included in the SMP

  Yes

  No

  N/A

• 19.3 Is there a process for preserving the site of an incident when required by Law

  Yes

  No

  N/A

• 19.4 Is the DHA reporting requirement included in the SMP

  Yes

  No

  N/A

20 Incident Investigation, Corrective and Preventative Action

• Has the organisation established, implemented procedures for:

• 20.1 investigating, responding to , and taking action to minimise any harm caused from incidents;

  Yes

  No

  N/A

• 20.2 investigating and responding to system failures; and

  Yes

  No

  N/A

• 20.3 initiating and completing appropriate corrective and preventative action.

  Yes

  No

  N/A

21 Return to work

• 21.1 Is there a policy on returning injured workers to work

  Yes

  No

  N/A

22 Health Surveillance

• 22.1 Has the organisation identified those situations where employee health surveillance is required and implemented appropriate systems? Do employees have access to their own individual results?

  Yes

  No

  N/A

• 22.2 Where specified by legislation, is the health of employees exposed to specific hazards monitored and recorded?

  Yes

  No

  N/A

23. Records and Record Management

• 23.1 Has the organisation established, procedures for the identification, maintenance and disposition of OHS records, as well as the results of audits and reviews?

  Yes

  No

  N/A

24 OHSMS Audit

• 24.1 Is there a procedure to determine whether the SMP has been properly implemented

  Yes

  No

  N/A

Notes