Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Senior Person On Site
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Contact Emergency Services (See Contacts Section)
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Contact the safety director (See Contacts Section)<br>
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Initiate Site Control and determine if the site should be shut down
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Make certain that all employees are accounted for.
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Make sure nothing is moved or disturbed that could be classified as evidence.
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Ensure telephone or other communication device coverage at the site
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Inform site personnel to direct requests for information to you.
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Notify the crisis management team leader (See Contacts Section)
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Post workers to restrict entry into the site.
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Establish a command center.
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Select a temporary spokesperson with the assistance of the team leader.
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Notify the owner/developer of the project.
Team Leader Tasks
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Determine what happened, when and where it happened, and who is involved.
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Verify the current status of the site (shut down?).
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Determine whether you and/or spokesman are needed on site.
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Advise the corporate team administrator and receptionist where to route calls.
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Identify and plan for any potential spin-off crises.
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Notify human resources (See contacts section)
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Notify insurance broker and company (ies) (See contacts section)
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If there is an employee injury/fatality, determine who will notify spouse(s)/families.<br>A fatality may require a personal visit.
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Identify any non-employee injury/fatalities. If an injury/fatality occurs to another contractor's employee, it is that contractors responsibility to notify the spouse/family. If a non-employee is hurt or killed, allow the authorities to make the notification.
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Inform any surrounding areas that may be affected by the incident.
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Instruct employees at the accident site to contact their families to let them know they are ok.
Safety Director Tasks
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Gather number/names of injured and/or fatalities and obtain phone numbers of the family members to be notified. Contact the team leader to determine who should notify the families.
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Debrief workers who witnessed the accident.
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If necessary, initiate a post accident drug/alcohol test.
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Contact OSHA within 8 hours of a fatality and/or three or more employees requiring hospitalization.
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Initiate a third party investigation team to work in tandem with authorities.
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Designate someone to stay with the injured workers at the hospital until family members arrive.
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Document the incident in writing and on film.
Spokesperson Tasks
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Write, and get clearance for, all statements and releases.
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Designate someone to screen your calls from the news media.
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Create media log sheets (create in advance).
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Anticipate media questions. If possible, role play a media interview before going live.
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Assemble any necessary background information and literature.
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If you elect to give the media a tour, make sure that the area is safe and<br>that they are escorted by a company rep. Issue safety equipment and require a hold harmless to be signed if necessary.
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Instruct reporters on your safety procedures before going on-site. Ask them to leave if they violate procedures.
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Advise reporters of a time and place for future updates.
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Follow-up on additional media inquiries.
Human Resource Tasks
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Identify the audiences that will need to be contacted for update purposes.
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Gather details on past negative issues which the media may refer to.
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Notify all employees and job sites of the incident and tell them who they should direct media and general information calls to. Provide ongoing updates.
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Establish an emergency message mailbox for employees to access if office operations have been impacted.
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Track all media coverage via monitoring service and the Internet.
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Secure and offer critical incident stress counseling for employees who witnessed the accident (if deemed necessary).
