Due Diligence 2013 - LF13 V3

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Waste

Waste

• All external bins are clean and lidded?

  Yes

  No

  N/A

• All internal bins are clean covered and emptied at least once per session?

  Yes

  No

  N/A

• External waste area is tidy and free from grease, dirt and debris?

  Yes

  No

  N/A

• All refuse is in lidded bins?

  Yes

  No

  N/A

• Smoking area is away from any doors ?

  Yes

  No

  N/A

• Other Comments

Ambient Storage

Ambient Storage

• All food within best before date and being rotated?

  Yes

  No

  N/A

• All food in sealed packaging?

  Yes

  No

  N/A

• Racking is cleanable?

  Yes

  No

  N/A

• No damaged food or packaging?

  Yes

  No

  N/A

• Store is clean and all lights working?

  Yes

  No

  N/A

• No food stored on the floor including oil?

  Yes

  No

  N/A

• Non food items stored separately or below food?

  Yes

  No

  N/A

• Shelving is safe and not overloaded?

  Yes

  No

  N/A

• Other Comments

Chilled / Frozen Food

Chilled / Frozen Food

• All food within use by or best before date?

  Yes

  No

  N/A

• There is no evidence of relabelling?

  Yes

  No

  N/A

• All food covered and date coded ?

  Yes

  No

  N/A

• All external packaging removed?

  Yes

  No

  N/A

• All units have working thermometers?

  Yes

  No

  N/A

• Raw food and high risk food segregated?

  Yes

  No

  N/A

• Interiors, hand contact surfaces and seals clean and in good condition?

  Yes

  No

  N/A

• No fridges / freezers need defrosting?

  Yes

  No

  N/A

• No food stored on the floor?

  Yes

  No

  N/A

• Ice cream machine is held below -12oC?

  Yes

  No

  N/A

• There is no evidence of food being frozen in house?

  Yes

  No

  N/A

• All seals are in tact?

  Yes

  No

  N/A

• All food being defrosted is refrigerated, covered and labelled?

  Yes

  No

  N/A

• Other Comments

Food Preperation

Food Preperation

• All food labelled and within date?

  Yes

  No

  N/A

• Chopping boards are in good conditions, all available and stored separately?

  Yes

  No

  N/A

• Disposable aprons and gloves in use for raw prep?

  Yes

  No

  N/A

• All food storage containers are stored upside down?

  Yes

  No

  N/A

• Fridges and freezers are above below maximum temperature?

  Yes

  No

  N/A

• Cook matrices are up to date and displayed ?

  Yes

  No

  N/A

• Equipment is in good condition and clean ?

  Yes

  No

  N/A

• Any glass in the kitchen is stored below food storage areas, prep areas and plates, bowls etc?

  Yes

  No

  N/A

• Equipment and work area is clean with no contamination risks?

  Yes

  No

  N/A

• Utensils including the grill brush are clean and in a safe condition?

  Yes

  No

  N/A

• All salad items are sanitised before use?

  Yes

  No

  N/A

• Chlortabs are available and in use?

  Yes

  No

  N/A

• Is the team member able to explain the dilution rate for chlorotabs?

  Yes

  No

  N/A

• There is a separate are for preperation of raw meat

  Yes

  No

  N/A

• Hot held food is above 65oC and is discarded after 2 hours?

  Yes

  No

  N/A

• 2 food probes are available, are clean and in use ?

  Yes

  No

  N/A

• Probe wipes area available and are in use?

  Yes

  No

  N/A

• Hot holding equipment is pre heated before use?

  Yes

  No

  N/A

• Fire blanket available in kitchen?

  Yes

  No

  N/A

• PPE available and in good condition?

  Yes

  No

  N/A

• Kitchen gas / electricity cut off unobstructed ?

  Yes

  No

  N/A

• Kitchen floor is in good condition and not slippy?

  Yes

  No

  N/A

• Other Comments

Cleaning and Hygeine

Cleaning and Hygiene

• Structures and equipment are being cleaned in line with the cleaning schedule?

  Yes

  No

  N/A

• Clean as you go being observed?

  Yes

  No

  N/A

• Cleaning equipment is in good condition and there is adequate provision ?

  Yes

  No

  N/A

• Colour coded clothes and equipment are in correct use?

  Yes

  No

  N/A

• Is the team member able to explain the cloth policy?

  Yes

  No

  N/A

• No build up of grease, carbon or dirt on any equipment, structure or floor?

  Yes

  No

  N/A

• Red spot and other company approved chemicals only are in use?

  Yes

  No

  N/A

• Dishwasher is clean internally and externally?

  Yes

  No

  N/A

• All food and hand contact surfaces are clean and sanitised?

  Yes

  No

  N/A

• Glasswash is clean internally and externally?

  Yes

  No

  N/A

• Wash basins are clean and have supplies of soap and paper towels?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Grill cleaning poster on display?

  Yes

  No

  N/A

• Deck scrub, vet vac and squeegee available?

  Yes

  No

  N/A

• Other Comments

Practices

Practices

• Frequent hand washing is observed? Paper towel used to turn off taps?

  Yes

  No

  N/A

• Is correct tong policy in use? Are they being flamed?

  Yes

  No

  N/A

• Are team wearing correct and clean uniform, with jewellery policy adhered to?

  Yes

  No

  N/A

• Were the team members able to answer questions on allergens?

  Yes

  No

  N/A

• Were the team able to explain contact time for D10?

  Yes

  No

  N/A

• Is grill mapping evident? Does it match the written policy?

  Yes

  No

  N/A

• Brown chopping board in use for un sanitised salad / veg?

  Yes

  No

  N/A

• Clothes not held in sanitised?

  Yes

  No

  N/A

• Salad tongs and spoons changed with products?

  Yes

  No

  N/A

• Other Comments

Extraction

Extraction

• Record date of last canopy clean

  Date

• The extract is working effectively during service and production?

  Yes

  No

  N/A

• The filters are clean and free from grease and dirt?

  Yes

  No

  N/A

• The canopies are clean and free from grease and dirt?

  Yes

  No

  N/A

• All canopy lights are working?

  Yes

  No

  N/A

• Other Comments

Team Room

Team Room

• Team room is tidy and clean?

  Yes

  No

  N/A

• Team toilets are clean?

  Yes

  No

  N/A

• There is hot water, soap and hand towels for team hand washing?

  Yes

  No

  N/A

• There is nothing on top of, behind or at the side of the tumble dryer?

  Yes

  No

  N/A

• The tumble dryer is free from lint?

  Yes

  No

  N/A

• Other Comments

Cellar

Cellar

• Ice scoop is stored in sanitised and covered?

  Yes

  No

  N/A

• Cellar is clean tidy and organised?

  Yes

  No

  N/A

• Couplers clean?

  Yes

  No

  N/A

• All kegs are within date and being rotated?

  Yes

  No

  N/A

• Ice machine is clean inside and out?

  Yes

  No

  N/A

• Beer lines clean

  Yes

  No

  N/A

• Record cellar temperature

• PPE available and in good condition?

  Yes

  No

  N/A

• Full gas cylinders stored upright, only empties lying down?

  Yes

  No

  N/A

• Other Comments

H&S Walk Around

H&S Walk Around

• Site free from trip hazards ?

  Yes

  No

  N/A

• Emergency exit doors are signed?

  Yes

  No

  N/A

• Fire exits are kept clear from obstructions?

  Yes

  No

  N/A

• Fire exits are all unlocked?

  Yes

  No

  N/A

• Internal fire doors are kept closed?

  Yes

  No

  N/A

• Fire extinguishers have not been used and are stored in appropriate locations?

  Yes

  No

  N/A

• Fire alarm call points free from obstruction?

  Yes

  No

  N/A

• Fire evacuation pack available?

  Yes

  No

  N/A

• Company approved ladder available and in safe condition?

  Yes

  No

  N/A

• High hairs safe ?

  Yes

  No

  N/A

• Boiler room free from storage materials?

  Yes

  No

  N/A

• Car park free from potholes?

  Yes

  No

  N/A

• Other Comments

Notices

Notices

• No smoking sign displayed by front enterance?

  Yes

  No

  N/A

• Is a premise licence summary and a section 57 notice displayed at the front entrance?

  Yes

  No

  N/A

• Is the correct weights and measures notice displayed at the bar?

  Yes

  No

  N/A

• First aid appointed persons notice up to date?

  Yes

  No

  N/A

• Are fire evacuation notices displayed?

  Yes

  No

  N/A

• MAB H&S policy statement displayed?

  Yes

  No

  N/A

• H&S law poster displayed?

  Yes

  No

  N/A

• Licensing responsibilities poster on display?

  Yes

  No

  N/A

• Home office test purchasing poster on display?

  Yes

  No

  N/A

• Stop and think poster on display?

  Yes

  No

  N/A

• Acceptable ID poster on display?

  Yes

  No

  N/A

• Today's date is poster on display?

  Yes

  No

  N/A

• Other Comments

Kitchen Due Diligence

Kitchen Due Diligence

• All due due diligence documentation has been correctly completed and any shortfalls to standard actioned?<br>

  Yes

  No

  N/A

• All shortfalls identified by CMi / EHO on last report have been addressed?

  Yes

  No

  N/A

• Have all previous weeks required actions been completed?<br>

  Yes

  No

  N/A

• Food is being cooled and recorded in line with company policy? 8oC reached in 90mins?

  Yes

  No

  N/A

• Probe calibration completed?

  Yes

  No

  N/A

• Other Comments

Business Due Diligence

Business Due Diligence

• Cash checks are being recorded daily and action taken if nessecary?

  Yes

  No

  N/A

• Daily opening and closing checks completed?

  Yes

  No

  N/A

• Manager to manager handover complete?

  Yes

  No

  N/A

• LHM weekly due diligence complete?

  Yes

  No

  N/A

• Weekly accommodation checks are complete?

  Yes

  No

  N/A

• Weekly fire due diligence checks compete? With call points rotated and recorded?

  Yes

  No

  N/A

• Emergency lighting tested ?

  Yes

  No

  N/A

• Other Comments

Risk Assessments / Incidents

• Fire risk assessment available on site and action plan reviewed by LHM?

  Yes

  No

  N/A

• Fire extinguishers serviced in last 12 months?

  Yes

  No

  N/A

• Have risk assessments been completed?

  Yes

  No

  N/A

• Risk assessment action plan signed off?

  Yes

  No

  N/A

• Has there been any accidents / incidents in the last 6 months

  Yes

  No

  N/A

• Following an accident, have relevant risk assessments been reviewed?

  Yes

  No

  N/A

• Has retraining been completed?

  Yes

  No

  N/A

• Incident report book being completed and sent to RSC?

  Yes

  No

  N/A

• Other Comments

Manuals

• COSHH book available and signed off and unused sheets moved to the back?

  Yes

  No

  N/A

• Company safety policy on site

  Yes

  No

  N/A

• Yes

  No

  N/A

• Is the policy signed by GM & KM?

  Yes

  No

  N/A

• Training shorts folder available?

  Yes

  No

  N/A

• Asbestos register on site?

  Yes

  No

  N/A

• First aid kit fully stocked ?

  Yes

  No

  N/A

• Other Comments

Training

Training

• All supervisory staff have completed cash tax stock, managing H&S, managing fire safety, managing security?

  Yes

  No

  N/A

• Are files up to date for all team members!

  Yes

  No

  N/A

• Do all team files contain risk assessment training ? - found on intranet in section 00 induction checklist and H&S record "Team member safety training record"

  Yes

  No

  N/A

• Are there any young persons / pregnant women / lone workers ?

  Yes

  No

  N/A

• Risk assessments all completed?

  Yes

  No

  N/A

• Have all team members completed individual manual handling capability questionnaire?

  Yes

  No

  N/A

• Do all team files have copies of evidence of right to work in uk?

  Yes

  No

  N/A

• Other comments

Pests

Pests

• There is no evidence of pests?

  Yes

  No

  N/A

• Is the daily pest control sheet being completed?

  Yes

  No

  N/A

• Fly killer is working?

  Yes

  No

  N/A

• The pest control contractor visits are recorded and all recommended actions implemented?

  Yes

  No

  N/A

• Record date of pest control visit?

  Date

• Other Comments

Licensing

Licensing

• Do all duty managers have a personal licence? Ae there a minimum of 3?

  Yes

  No

  N/A

• Is a paper copy of all licences kept in the licensing folder?

  Yes

  No

  N/A

• Do PL holders keep their licenses with them whilst on duty?

  Yes

  No

  N/A

• Have all personal licence holders updated any name / address changes?

  Yes

  No

  N/A

• Are the correct times and occupancy being adhered to?

  Yes

  No

  N/A

• Is the manager the DPS and in day to day control of the business? Are they aware of any conditions and are these being adhered to?

  Yes

  No

  N/A

• Does the premises licence name them as the DPS?

  Yes

  No

  N/A

• Have they delegated authority to other duty managers through the duty manager nomination form?

  Yes

  No

  N/A

• Have all team members signed an up to date training record for a server of alcohol form ( within the last 6 months)?

  Yes

  No

  N/A

• Is the most recent copy of the premise licence in the licensing folder?

  Yes

  No

  N/A

• Have all team members signed an upto date training record for a server of alcohol form ( within last six months) ?

  Yes

  No

  N/A

• Has the latest licensing refresher training been completed by all servers of alcohol, including the quiz?

  Yes

  No

  N/A

• Are all team members aware of the challenge 21 / 25 policy and acceptable forms of ID?

  Yes

  No

  N/A

• Other Comments

Security

Security

• Is the office door solid, secure, self closing, lockable from the inside and contains a spy hole?

  Yes

  No

  N/A

• Is the office door kept locked when unoccupied using a mortise lock which is connected to the alarm?

  Yes

  No

  N/A

• Is the PIR in the office working and unconstructed?

  Yes

  No

  N/A

• Are all takings secured in the AHUS and float secured in the main safe?

  Yes

  No

  N/A

• Have all codes been changed in the last six months - safe and alarms?

  Yes

  No

  N/A

• Do individuals have their own safe code and alarm code / fob?

  Yes

  No

  N/A

• Is the time and date correct on the time lock?

  Yes

  No

  N/A

• Ate two safe keys accounted for and not left in the office?

  Yes

  No

  N/A

• Is the alarm being set every night?

  Yes

  No

  N/A

• Is the site lock up?

  Yes

  No

  N/A

• Is the site on red care, are the key holders up to date?

  Yes

  No

  N/A

• Can the manager hear the alarm at night?

  Yes

  No

  N/A

• Is the CCTV fully operational, time & date correct, recording?

  Yes

  No

  N/A

• Are all duty managers able to operate the system?

  Yes

  No

  N/A

• Is banking completed at least every Monday and Saturday?

  Yes

  No

  N/A

• Are routes, times and post offices varied, cash concealed, banking book carried separately and banking always completed by the duty manager and one other person?

  Yes

  No

  N/A

• Is a written close down procedure in use and signed for?

  Yes

  No

  N/A

• Are toilets checked and locked at the end of each night?

  Yes

  No

  N/A

• Are at least two people responsible for securing the business each evening?

  Yes

  No

  N/A

• Is the final entry / exit route vis the front door and is there adequate lighting?

  Yes

  No

  N/A

• Ae rear yard gate secured from inside when not in use?

  Yes

  No

  N/A

• Other Comments

Accommodation

Accommodation

• Check that only authorised persons are living on sites and that persons are not sleeping in unauthorised rooms?

  Yes

  No

  N/A

• Are door notices fixed to unauthorised sleeping rooms?

  Yes

  No

  N/A

• Ae fire evacuation notices fitted to the inside of each bedroom door?

  Yes

  No

  N/A

• Is the accommodation status the same, ie not HIMO?

  Yes

  No

  N/A

• Is there an upto date MAB letting schedule in the DD?

  Yes

  No

  N/A

• Are all emergency exits clear form obstruction?

  Yes

  No

  N/A

• Other Comments

Door Staff

Door Staff

• Only MAB approved suppliers being used?

  Yes

  No

  N/A

• Are all door staff signing in and out and are entries countersigned by the duty manager?

  Yes

  No

  N/A

• Do door staff have a completed personal details form and completed and signed induction training record form?

  Yes

  No

  N/A

• Are any door related incidents being recorded?

  Yes

  No

  N/A

• Other Comments