Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
*As you progress through each topic, you may add specific notes, media or action items. *If an item is in progress add a note *Media is to be captured separately and attached to section.
Emeregency Control Organization Audit Tool AS3745-2010 (A2)
2.1 EPC General
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Legislation Met
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What Action is required
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Responsible Person
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Date for completion
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Leases include Obligations to participate in Emergency Activities
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What Action is required
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Responsible Person
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Date for completion
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Resources (time, finance, equipment and personnel, Specialist Advice)
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What Action is required
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Responsible Person
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Date for completion
2.2 EPC Responsibilities
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Identify events that could reasonably produce emergency situations
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What Action is required
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Responsible Person
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Date for completion
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Developed an emergency plan
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What Action is required
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Responsible Person
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Date for completion
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Resources made available
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What Action is required
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Responsible Person
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Date for completion
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Nominated validity period for plan ( <= 5years )
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What Action is required
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Responsible Person
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Date for completion
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Plan made readily identifyable and available
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What Action is required
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Responsible Person
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Date for completion
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Establish an ECO
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What Action is required
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Responsible Person
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Date for completion
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Established specialist emergency response team/s
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What Action is required
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Responsible Person
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Date for completion
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Authorising release of the plan
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What Action is required
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Responsible Person
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Date for completion
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Arrangements made for continued operation of ECO
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What Action is required
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Responsible Person
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Date for completion
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ECO member register current and available
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What Action is required
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Responsible Person
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Date for completion
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Visitors are made aware of emergency procedures
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What Action is required
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Responsible Person
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Date for completion
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Annual review and testing of procedures (including after exercises or incidents)
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What Action is required
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Responsible Person
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Date for completion
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Records of actual emergencies is kept
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What Action is required
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Responsible Person
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Date for completion
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Improvement and corrective actions in plan and procedures
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What Action is required
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Responsible Person
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Date for completion
2.3 EPC Membership
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EPC contains a minimum of 2 members
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What Action is required
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Responsible Person
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Date for completion
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EPC contains a minimum of 1 Competent Person
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What Action is required
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Responsible Person
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Date for completion
2.4 EPC Meetings
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Annual meetings conducted
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What Action is required
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Responsible Person
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Date for completion
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Minutes recorded
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What Action is required
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Responsible Person
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Date for completion
2.5 EPC Indemnity
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Is there any Indemnity level afforded to members of the EPC
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What Action is required
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Responsible Person
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Date for completion
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EPC Members notified of any Indemnity
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What Action is required
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Responsible Person
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Date for completion
3.1 Emergency Plan General
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Emergency plan in place
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What Action is required
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Responsible Person
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Date for completion
3.2 Emergency Identification and Analysis
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Site specific emergencies are identified
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What Action is required
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Responsible Person
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Date for completion
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Consequences to people from each emergency are identified
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What Action is required
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Responsible Person
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Date for completion
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Emergency situations above are considered for / included in emergency plan
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What Action is required
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Responsible Person
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Date for completion
3.3 Key Considerations in the Emergency Plan
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Size and complexity of site considered
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What Action is required
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Responsible Person
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Date for completion
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Fire engineered or life safety features considered
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What Action is required
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Responsible Person
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Date for completion
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Security systems, procedures and protocols considered
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What Action is required
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Responsible Person
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Date for completion
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Number and nature of occupants / visitors considered
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What Action is required
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Responsible Person
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Date for completion
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Hours of occupancy considered
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What Action is required
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Responsible Person
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Date for completion
3.4 Structure of the Emergency Plan (Standard template contains all)
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Plan has a clear purpose and scope
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What Action is required
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Responsible Person
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Date for completion
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Plan has information on the structure and purpose of the EPC
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What Action is required
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Responsible Person
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Date for completion
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Plan has identification of the facility it applies to
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What Action is required
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Responsible Person
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Date for completion
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Plan has descriptions of the emergency features of the site
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What Action is required
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Responsible Person
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Date for completion
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Plan has organisational arrangementfor the site
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What Action is required
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Responsible Person
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Date for completion
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Plan has separate sections for emergency identification outcomes, response procedures, evacuation diagram, training arrangements, emergency response exercises, review and servicing
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What Action is required
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Responsible Person
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Date for completion
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Plan has Distributions list and statement of extent of distribution
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What Action is required
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Responsible Person
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Date for completion
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Plan has record of where to find PEEPs for persons with a disability
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What Action is required
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Responsible Person
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Date for completion
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Plan has deatails of occupancy hours
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What Action is required
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Responsible Person
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Date for completion
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Plan has validity period
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What Action is required
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Responsible Person
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Date for completion
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Plan has date of issue on each page
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What Action is required
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Responsible Person
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Date for completion
3.5 Evacuation Diagrams
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EPC Determines the number and location of evacuation diagrams
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Diagrams placed between 1200 mm and 1600 mm from the floor
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Diagrams oriented to match the floorplan with "you are here" clearly displayed
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Diagrams meet minimum information and size requirements set out in 3.5.1 through 3.5.7 Inclusive
3.6 Ditribution of the Emergency Plan
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Plan is distributed to the EPC members, ECO Members
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Necessary information from the emergency plan distributed to occupannts
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Evacuation Diagrams Displayed as per 3.5
3.7 Review and Amendment
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Emergency plan routinely reviewed
4.1 Emergency Response Procedures General
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There is a response procedure for each identified specific emergency type
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Each procedure contains responsibilities of all persons including the ECO
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Each procedure contains arrangements for preparedness, response & evacuation
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Each procedure contains current emergency contact information
4.2 Elements Included in Emergency Response procedures
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After Hours Procedures have been considered
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Communication systems, equipment and procedures have been considered
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Control & Coordination location for the chief warden has been considered
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Emergency Response Equipment information has been considered
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Evacuation procedures adress actions to be taken by persons (including ECO) to evacuate the facility
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Persons with disabilities have been considered
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Extent of evacuation has been considered (full or partial evacuation, shelter in place,lockdown, escape hide and tell, armed intruder etc)
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Assessment of suitability and sustainability of shelters / refuges
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Evacuation route/s suitability have been considered
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Assembly areas suitable distance from facility
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External hazard sources have been considered
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First Aid provisions have been considered
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Lifts and escalators have been considered
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Media restrictions have been considered
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Persons with a disability are considered with respect to an assistant,service animals, alternate communications interaction, physical impairments & fatigue
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Organisation of the facility have been considered
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Needs of visitors (unfamiliar with emergency procedures)
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Personal Effects have been considered
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Refuges have been considered
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Use of specialist staff considered
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Construction, stairways, layout and use of facility considered
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Vehicle access points considered
4.3 Emergency Colour Codes
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Colour codes used at the facility
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If used the colour codes in accordance with the standard
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If used, the use of he words ALL CLEAR are also in addition to the all clear code
5.1 ECO General
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ECO is appropriate to the facility and emergency response procedures
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ECO position titles used
5.2 Positions in the ECO
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Chief Warden is appointed
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Other wardens and primary roles filled
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Other secondary roles appointed
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Up to date register held / displayed
5.3 Number of ECO Members
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Composition of the ECO appropriate to facility
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ECO numbers determined by EPC
5.4 Authority
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Authority given to ECO members during an emergency
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Authority acknowledged by all and incorporated in emergency planning activities
5.5 Indemnity
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Indemnity provided to ECO members (including advising ECO of indemnity)
5.6 Selection Criteria for ECO positions
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Selection Criteria for ECO positions recorded and published
5.7 Primary Roles and Duties
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Pre emergency duties listed
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Emergency duties listed
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Post emergency duties listed
5.8 Identification
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Appropriate warden/ role identification used
6.1 Training General
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Process in place for training of EPC, ECO and facility occupants
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Training supervised by a competent person. (training should be based on NRT competencies)
6.2 EPC Training
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At least one member of EPC trained to minimum Chief Warden level
6.3 ECO Training
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ECO members trained to develop skills necessary to undertake their duties
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As a minimum, non accredited fire warden training is provided for wardens
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Chief Warden and Floor/Area wardens trained to Chief Warden level recommended
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First Attack Firefighting training provided where identified positions exist
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Emergency response training provided where identified ERT positions exist
6.4 Occupants and Visitors Training
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Emergency Response Procedures training is provided to occupannts
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Appropriate information for evacuation is provided to visitors/ non permanent workers
6.5 Skills Retention
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EPC has determined skills retention activities relative to the facility
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ECO skills retention includes revision of roles and responsibilities
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ECO skills retention includes revision of communications systems
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ECO skills retention may include 6 monthly drills
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Occupant skills retention occurs as a minimum every 12 months
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First Attack skills retention for specified personnel every 2 years
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ERT Skills Retention conducted every 12 months
6.6 Communications Systems
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Fire system warning system and PA tested monthly (Contractor) ALSO 8.2
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ECO members instructed on the communications system (2 ways, WIPs etc)
6.7 Training Materials
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ECO provided with suitable and appropriate training materials (Site Specific)
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Occupants provided with suitable and appropriate training materials (Site Specific)
7.1 Emergency Response Exercises General
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EPC has established a program of site specific emergency response exercises
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Exercises are conducted in accordance with 7.1 of AS3745 2010
7.2 Initial Testing and Implementation
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All affected occupants and ECO/EPC notified that an exercise will take place
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Exercise conducted within first 12 months
7.3 Ongoing Program
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Site specific exercise program developed to test possible emergencies
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Evacuation exercises completed at least 1 per year
7.4 ECO Briefing
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ECO Briefed prior to any exercise
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Briefing to include location, identity of wardens, type of alarms, ECO actions, reporting methods, staging areas, evacuation routes, assembly areas, exemptions, known system failures, hazards and expected outcomes
7.5 Observers Checklist
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Observers are appointed and checklists used / recorded
7.6 Emergency Response Debriefing
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Chief Warden conducts a debriefing session followin any incident / exercise
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Observers checklist's used as a debriefing discussion tool
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Procedures and plans amended as necessary
7.7 Emergencies during an Exercise
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Emergencies during an exercise trigger a NO DUFF communication and ceasation of exercises
8.1 Emergency Plan Review
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EPC ensures that emergency plan is inspected and tested annualy
