Engine Property Group

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Site Tour

• Site Tour Completed

  Yes

  No

  N/A
• Add location
  Address

• Select date

  Date

Administration

• Owners Corporation Details Update - LANDATA<br>Multi Level - Engine Owners Corporation Management Pty Ltd<br>Estates - Engine Estates Management Pty Ltd

  Yes

  No

  N/A

• Customer Code Engine Estates Management 16323J
  Customer Code Engine Owners Corporation Management 16324G

• Plan of Subdivision Registered

  Yes

  No

  N/A

• Plan of Subdivision Printed and bound for reference.

  Yes

  No

  N/A

• ABN - Application Complete (Finance Team)

  Yes

  No

  N/A

• Common Seal Ordered

  Yes

  No

  N/A

• Owners Corporation Plaque or Sticker Ordered

  Yes

  No

  N/A

• Owners Corporation Plaque or Sticker Installed

  Yes

  No

  N/A

• Owners Corporation Welcome Letter Completed

  Yes

  No

  N/A

• Path of Travel for Moves Determined

  Yes

  No

  N/A

• Owners Corporation Move In Move / Move Out Documents Completed

  Yes

  No

  N/A

• Move In / Out Indemnity Form Completed

  Yes

  No

  N/A

• Owners Corporation Rules of Use / Induction Forms Completed

  Yes

  No

  N/A

• Work Order Template Completed

  Yes

  No

  N/A

• Work Order Register Completed

  Yes

  No

  N/A

• Key Register

  Yes

  No

  N/A

• Locksmith Authorisation Form Completed by EPG Staff and Submitted - Only Applicable to Properties Affected by a Master Key System

  Yes

  No

  N/A

• Key/Swipe/Fob/Remote Order From Completed (Administration Team)

  Yes

  No

  N/A

• Inaugural Budget Completed

  Yes

  No

  N/A

• Inaugural AGM Scheduled

  Yes

  No

  N/A

• Minutes of Inaugural AGM Completed

  Yes

  No

  N/A

• Building Loaded on Strata Master (Administration Team)

  Yes

  No

  N/A

• Inaugural Budget Loaded

  Yes

  No

  N/A

• Chart of Accounts

  Yes

  No

  N/A

• Owners Corporation Certificates Completed

  Yes

  No

  N/A

• Lease Documents Prepared

  Yes

  No

  N/A

• Licence Documents Prepared

  Yes

  No

  N/A

• Waste Management Plan Approved

  Yes

  No

  N/A

Facility Management

• Building Defect Inspection Scheduled

  Yes

  No

  N/A

• Building Defect Inspection Completed

  Yes

  No

  N/A

• Life Saving Victoria Inspection Scheduled

  Yes

  No

  N/A

• Life Saving Victoria Inspection Completed

  Yes

  No

  N/A

• Waste Bins Ordered From Supplier or Local Council

  Yes

  No

  N/A

• Waste Bins Delivered By Supplier or Local Council

  Yes

  No

  N/A

Managers Office

• Building Manager / Centre Manager mobile phone ordered?

  Yes

  No

  N/A

• Building Manager / Centre Manager mobile phone set up?

  Yes

  No

  N/A

• Office Landline Setup?

  Yes

  No

  N/A

• Walkie Talkie - Staff Communication

  Yes

  No

  N/A

• IT equipment ordered?

  Yes

  No

  N/A

• ADSL

• Computer

• Wireless keyboard and mouse

• Printer

• Scanner

• Network cables

• Power boards

• Managers Business Cards Ordered?

  Yes

  No

  N/A

• Door Signage Ordered?

  Yes

  No

  N/A

• Whiteboard

  Yes

  No

  N/A

• Key Lock Box Installed

  Yes

  No

  N/A

• Office Shelving

  Yes

  No

  N/A

• Notice Boards / Display Pockets

  Yes

  No

  N/A

• First Aid Kits

  Yes

  No

  N/A

• Uniforms arranged?

  Yes

  No

  N/A

• Safety clothing

  Yes

  No

  N/A

• High Vis Vests

• Safety boots

Site Tour

• Site Tour Completed

  Yes

  No

  N/A
• Add location
  Address

• Select date

  Date

Building Handover

• Keys Transitioned From Builder And Signed For By EPG Staff

  Yes

  No

  N/A

• Key Register

  Yes

  No

  N/A

• Building Manuals Supplied

  Yes

  No

  N/A

• Building Drawings Supplied

  Yes

  No

  N/A

• As Built Drawings Supplied

  Yes

  No

  N/A

• Mechanical

  Yes

  No

  N/A

• Fire

  Yes

  No

  N/A

• Hydraulic

  Yes

  No

  N/A

• Occupancy Permit Supplied

  Yes

  No

  N/A

• Alternative Solutions - Fire Engineering Report #

• Alternative Solutions - Fire Engineering Report Supplied

  Yes

  No

  N/A

• Apartment Manuals Supplied

  Yes

  No

  N/A

• Lift Covers Supplied

  Yes

  No

  N/A

• Key Safe Installed

  Yes

  No

  N/A

• Can an entry code be setup on intercom?

  Yes

  No

  N/A

• Entry code setup on intercom?

  Yes

  No

  N/A

• Code Configured

• Australia Post Notified re Entry Code, contact Australia Post on 13 76 78

  Yes

  No

  N/A

• Ambulance Victoria Advised re Key Safe Location and Code<br>Email: qrt@ambulance.vic.gov.au <br>

  Yes

  No

  N/A

• MFB Invited For Site Visit

  Yes

  No

  N/A

• MFB Advised re Key Safe Location and Code<br>

  Yes

  No

  N/A

• Local MFB Completed an Onsite Inspection

  Yes

  No

  N/A

Building Services

• ASE #

• ADT account transferred and details updated

  Yes

  No

  N/A

• Phone Account/s Transferred to C/O OC

  Yes

  No

  N/A

• Security Alarm

  Yes

  No

  N/A

• Phone Number

• Phone Account/s Transferred to C/O OC

  Yes

  No

  N/A

• Does the car park have stackers?

  Yes

  No

  N/A

• Maintenance Agreement?

  Yes

  No

  N/A

• Is there a lift?

Lift

• Lift Location

• Lift Phone Number

Sanitary Services

• Syringe Disposal Units

  Yes

  No

  N/A

• Sanitary Bins

  Yes

  No

  N/A

• Nappy Bins

  Yes

  No

  N/A

• Paper Towel Dispeners

  Yes

  No

  N/A

• Toilet Roll Dispensers

  Yes

  No

  N/A

• Hand Soap Dispensers

  Yes

  No

  N/A

• Air Fresheners

  Yes

  No

  N/A

Signage

• Certificate of Occupancy - Displayed in Foyer

  Yes

  No

  N/A

• Evacuation Drawings in All Common Areas

  Yes

  No

  N/A

• Main Entry Foyer

  Yes

  No

  N/A

• Each Building Level

  Yes

  No

  N/A

• Car park

  Yes

  No

  N/A

• Smoke Detector & Sprinkler Drawings (Located in the FIP Cupboard)

  Yes

  No

  N/A

• Height Bar/s Installed in Car park Entry

  Yes

  No

  N/A

• Height Bar Installed for Variation Car park Levels

  Yes

  No

  N/A

• Car park Signage (Shared Zone and Speed Limit 5km/h) Installed

  Yes

  No

  N/A

• Waste Management Signage

  Yes

  No

  N/A

• Waste Management Introductory letter from local council supplied to all residents

  Yes

  No

  N/A

• Cleaning Signage - Chemicals

  Yes

  No

  N/A

• OH&S

  Yes

  No

  N/A

• Safety Cones

  Yes

  No

  N/A

• Caution Tape

  Yes

  No

  N/A

• Signage Audit

  Yes

  No

  N/A

• Is There a Gas Meter?

Gas meter

• Gas Meter Number

• Gas Meter Location

• Account Transferred to OC?

  Yes

  No

  N/A

• Meter Owner

  OC

  Comercial

  Retail

• Is There a Water Meter?

Water Meter

• Water Meter Number

• Water Meter Location

• Account Transferred to OC?

  Yes

  No

  N/A

• Meter Owner

  OC

  Comercial

  Retail

• Is There an Electricity Meter?

Electricity meter

• NNI Meter Number

• NNI Meter Location

• Account Transferred to OC?

  Yes

  No

  N/A

• Meter Owner

  OC

  Comercial

  Retail

• Common Phone Line?

Phone Line

• Phone Number

• Location

• Account Transferred to OC?

  Yes

  No

  N/A