Fire Safety Legislative Compliance Audit

• Name of Business being audited

• Nature of Business Operation

• Location of Premises being audited
  Address

• Name of person consulted during this audit

• The term 'Responsible Person' is a legal term and it applies to the person, persons, institution or company that controls the building.
  The Responsible Person has a legal duty to mitigate the risk of fire within a property. They must aim to remove or reduce the risks of fire within a building as much as possible.

• Name of Legally Responsible Person

• Is the Property subject to a Lease and therefore a Landlord owns the Property?

  Yes

  No

• Name of Landlord

• Landlord's Address
  Address

• How many individual past Fire Risk Assessments has the RP received?

• Date of the last Fire Risk Assessment and Report

  Date

• Date the last Fire Risk Assessment and Report was reviewed by a Responsible Person

  Date

• Date of this audit

  Date

• Assessment carried out By

Part 1 A Construction, Layout and Use

• Approximately what year was the property built

• Refer to Page 5 of ‘The Building Regulations 2010” Approved Document B Vol 2 Section 0 ‘Fire safety – buildings other than dwellings’ Table 0.1 – From 3 to 7(a) & 7(b)

• Purpose group Classification -

  Select Group 3 - Office Group 4 - Shop and Commercial Group 5 - Assembly and Recreation Group 6 - Industrial Group 7a - Storage and other Non-residential Anything not in 1 to 6 or 7b Group 7b - Storage and other Non-residential (CAR PARKS)

  • Group 3 - Office
  • Group 4 - Shop and Commercial
  • Group 5 - Assembly and Recreation
  • Group 6 - Industrial
  • Group 7a - Storage and other Non-residential Anything not in 1 to 6 or 7b
  • Group 7b - Storage and other Non-residential (CAR PARKS)

• Describe the construction of the property.

• Describe the property layout.

• How many floors at ground level and above are there?

• How many floors are entirely below ground level?

• Which of these floors is car parking provided?

• What is the approximate floor area on the ground floor? Show width x depth and sq. meters.

• What is the total Gross floor area?

• Is there provision for staff vehicles? I.E., A Car Park

  Yes

  No

  N/A

• Is there provision for commercial vehicles loading and unloading? I.E., A Service Yard

  Yes

  No

  N/A

• Describe the property's general location

• Describe the property's features - e.g., Where's the entrance in relation to etc. etc.

• Describe how the property is being used - i.e., what's being done here

• Have the Fire and Rescue Service carried out an inspection of the premises?

  Yes

  No

• When was the last Fire and rescue Service Inspection carried out?

  Date

• Were there any actions, enforcements or prohibitions served?

  Yes

  No

• Briefly describe what these were.

• Have these been remedied?

  Yes

  No

Part 1b Access for Fire and Rescue Services

• Provide details of the road network to get to the premises

• Provide details of the entrance to the property

• Provide details of any Firefighting Lifts

• Provide details of any Dry/wet Risers and/or Fire mains

• Provide details of any suitable Firefighters switches

• https://www.arcgis.com/apps/webappviewer/index.html?

• Provide details of the closest Fire Hydrant and where it is

• Provide details of the closest Open Water source

• Can you ordinarily expect the Fire & Rescue Service to arrive in the event of a fire whist the fire is in the room of origin?

  Yes

  No

• Is access for Fire and Rescue Service vehicles satisfactory?

  Yes

  No

• Is access for Fire and Rescue Service personnel on foot satisfactory?

  Yes

  No

• Is access for fire fighting or means of escape clear and unobstructed?

  Yes

  No

• Has there been any previous experience of Fire Loss

  Yes

  No

• Describe what that loss was and what were the circumstances

• Have there been any changes to the use of the building or occupancy?

  Yes

  No

• Have these changes been subject to a Building Regulations applications?

  Yes

  No

• Have the Fire and Rescue Service been advised of any changes to the building or occupancy?

  Yes

  No

• As a consequence of these changes was the existing Fire Risk Assessment reviewed or a new one commissioned?

  Yes

  No

• Were all employees notified about the Fire Risk Assessment review or changes that affected them as property occupiers and users?

  Yes

  No

• Is there a No Smoking Policy in place? (PAS79-1 Clause 13 and Annex B)

  Yes

  No

• Is smoking restricted to the designated smoking areas?

  Yes

  No

• Where is/are the designated smoking area(s)?

• Are these areas properly managed to prevent unwanted fires in ashtrays or rubbish receptacles?

  Yes

  No

• Has the possibility of fire spread to or from adjoining or adjacent buildings been considered by the responsible person?

  Yes

  No

• Briefly describe what these considerations are?

• Has ARSON been considered by the manager/owner? (PAS79-1 Clause 13 and Annex B)

  Yes

  No

• Are there any measures provided to counter ARSON?

  Yes

  No

• Briefly describe what these measures are E.G., CCTV, Intruder Alarm, Security Guards etc. etc.

• Has the Responsible Person considered any issues which might significantly damage or effect the environment in case of fire?

  Yes

  No

• Is there a plan in place to minimise environmental impact?

  Yes

  No

• Briefly describe that plan or attach a copy of the plan

• Are there any Hazardous Substances stored or created in the property?

  Yes

  No

• Has consideration been given to reduce the quantity held or has the use of non-combustible materials been considered?

  Yes

  No

• Have combustible or flammable materials used or stored in the premises been identified?

  Yes

  No

• Are all combustible or flammable materials stored and stacked safely in a COSHH/Flams Cabinet?

  Yes

  No

• Where flammable stores are provided, are they adequately ventilated and correctly marked?

  Yes

  No

• Are there any Dangerous Substances stored or created in the property?

  Yes

  No

• Are suitable arrangements in place to manage the elimination or reduction of risks from dangerous substances?

  Yes

  No

• Are there suitable additional emergency measures provided to safeguard all relevant persons from emergencies related to dangerous substances in or on the premises? (Article 16) ?

  Yes

  No

• Are there any Explosive Atmospheres created in the property?

  Yes

  No

• Has a DSEAR Risk Assessment been completed?

  Yes

  No

• Have the Control Measures in the DSEAR Risk Assessment been fully implemented

  Yes

  No

• Are there any Fire hazards introduced by inside maintenance personnel?

  Yes

  No

  N/A

• Describe what these hazards are.

• Where appropriate, is a permit to work system used to control the risk of harm by these hazards? (e.g. for “hot work”)

  Yes

  No

• Are other Fire Safety conditions imposed on inside maintenance personnel?

  Yes

  No

• Describe what these other conditions are

• Are there any Fire hazards introduced by outside contractors?

  Yes

  No

• Describe what these hazards are.

• Where appropriate, is a permit to work system used to control the risk of harm by these hazards? (e.g. for “hot work”)

  Yes

  No

• Are other Fire Safety conditions imposed on outside contractors

  Yes

  No

• Describe what these other conditions are

• Is external signage provided to warn fire fighters of storage hazards?

  Yes

  No

  N/A

• Have the Fire and Rescue Service been made aware of any hazardous/dangerous materials or issues, which might be hazardous/dangerous when fire fighting?

  Yes

  No

• Is all combustible waste removed on a regular basis?

  Yes

  No

  N/A

• Are there any areas NOT inspected?

  Yes

  No

• List and describe the areas NOT inspected

• Why were these areas NOT inspected?

• Is the Management and/or Responsible Person(s) aware of the occupancy restrictions for all rooms within the premises? i.e. Dependent on Purpose Group

  Yes

  No

• Does the number of occupants in the property conform within the relevant guide for the type of premises/purpose group? I.E., it does not exceed the maximum number of people permitted.

  Yes

  No

• Is there any other relevant information pertaining to Fire Loss, Prevention, Spread or Management thereof?

  Yes

  No

• Briefly describe what that relevant information is.

Part 3a Who is on site.

• How are people's presence on site recorded?

• Are members of the public likely to be on the premises at any time day or night?

  Yes

  No

• How many employees are likely to be on the premises at any one time? (day/night):

• How many customers are likely to be on the premises at any one time? (day/night):

• How many visitors are likely to be on the premises at any one time? (day/night):

• How many contractors are likely to be on the premises at any one time? (day/night):

• How many people are typically in a remote annexe - E.G. A portakabin or remote office adjacent to the main property

• Reference to Responsible Persons at Risk under Article 5 of the Regulatory Reform (Fire Safety) Order 2005

• How many Responsible Persons are likely to be on the premises at any one time? (day/night):

• How many Sensory, Cognitive and Mobility impaired people are likely to be on the premises at any one time? (day/night):

• How many "Relevant" Young people are likely to be on the premises at any one time? (day/night):

Part 3b Considerations for those especially at risk

• Is the access of 'Relevant persons' controlled at all times? I.e. are public, visitors & contractors required to sign in?

  Yes

  No

• Are 'Relevant persons' made aware of the fire and health and safety procedures on arrival? (I.e. fire procedure/building plan adjacent to signing in book etc.)

  Yes

  No

• Have PEEP's. been created for any 'Sensory, Cognitive and Mobility impaired' people who may reasonably be expected to be on the premises?

  Yes

  No

  N/A

• Are Fire Marshals informed of any 'Sensory, Cognitive and Mobility impaired' people who are on the premises at any given time?

  Yes

  No

• Are those 'Sensory, Cognitive and Mobility impaired' people who are on site informed that PEEP's have been created to facilitate their evacuation?

  Yes

  No

  N/A

• Are Refuge Points provided for 'Sensory, Cognitive and Mobility impaired' people?

  Yes

  No

• Do the Refuge Points have suitable and sufficient means of communication with Fire Marshals?

  Yes

  No

• Are alternative visual and audible 'Fire Alarms' available in the property to cater for 'Sensory, Cognitive and Mobility impaired' people?

  Yes

  No

• Are members of staff trained in the evacuation of 'Sensory, Cognitive and Mobility impaired' people?

  Yes

  No

• Do Emergency evacuation drills take into account 'Sensory, Cognitive and Mobility impaired' people?

  Yes

  No

• Are there sufficient numbers of designated Fire Marshals to look after and account for ALL 'Sensory, Cognitive and Mobility impaired' people in an Emergency Evacuation?

  Yes

  No

• In summary who are those at risk?

  Select E - Employees A - Agency/Casual Staff SC - Contractors V - Visitors ES - Fire and Rescue Services P - Members of the Public O - Other

  • E - Employees
  • A - Agency/Casual Staff
  • SC - Contractors
  • V - Visitors
  • ES - Fire and Rescue Services
  • P - Members of the Public
  • O - Other

• Briefly describe who else is at risk?

Part 4a Electrical sources of Ignition (PAS79-1 Clause 13 and Annex B)

• Has the Fixed Electrical installation been checked and certified in the past five years?

  Yes

  No

• Have redundant electrical circuits been identified and removed from the workplace?

  Yes

  No

• Are Signs in place to highlight all electrical hazards?

  Yes

  No

• Is the Mains Distribution Board protected from collision and unauthorised access?

  Yes

  No

• Fixed Electrical Appliances and equipment includes Air ventilation, Air Conditioning, Forklift Truck Chargers and EV Chargers

• Are there any Fixed Electrical Appliances or Equipment in the property?

  Yes

  No

• Describe what types of Fixed Electrical Appliances and/or Equipment are installed in the property. E.G. Air ventilation, Air Conditioning, Forklift Truck Chargers and EV Chargers

• Have ALL Fixed Electrical Appliances and/or Equipment been tested in the last 12 months?

  Yes

  No

• Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• Best Practice for use of sockets is: one appliance per socket particularly for high powered appliances?

• Are there adequate wall/floor socket outlets?

  Yes

  No

• Are walkways or escape routes free from trailing Electrical cables?

  Yes

  No

• Are ALL trailing Electrical cables in good condition and as short as possible?

  Yes

  No

• Are Electrical Extension leads used in the property?

  Yes

  No

• Are Electrical extension cables extended and free from damage?

  Yes

  No

• Are Multi-point adaptors used in the property?

  Yes

  No

• Is there indication of overheating of any electrical device or cabling?

  Yes

  No

• Do ALL Portable Electrical Appliances display a British or European Standard safety mark?

  Yes

  No

• Is there a procedure to prevent the use of unauthorised portable appliances?

  Yes

  No

• Is portable appliance testing carried out?

  Yes

  No

• When was the last appliance testing carried out?

  Date

• Is there an Inventory Register of ALL Portable Electrical Appliances

  Yes

  No

• Are any "Plug-in" Air Fresheners being used anywhere in the property?

  Yes

  No

• Is the ventilation of all appliances adequate?

  Yes

  No

• Are all appliances turned off when the area is unoccupied?

  Yes

  No

Part 4b Portable Heaters and HVAC (PAS79-1 Clause 13 and Annex B)

• Are there any Portable Heaters deployed in the property?

  Yes

  No

• Which type of Portable Heaters are deployed in the property?

  Select Domestic Type Portable Fan Heater Industrial Type Portable Fan Heater Ceramic Space Heater Infra-red Space Heater Oil Filled Space Heater Gas Filled Space Heater Air Convector Panel Convector Heater Low "Surface temperature" Radiator

  • Domestic Type Portable Fan Heater
  • Industrial Type Portable Fan Heater
  • Ceramic Space Heater
  • Infra-red Space Heater
  • Oil Filled Space Heater
  • Gas Filled Space Heater
  • Air Convector
  • Panel Convector Heater
  • Low "Surface temperature" Radiator

• Have ALL Portable Heaters been Tested?

  Yes

  No

• Are there any damaged/faulty Portable Heaters in use?

  Yes

  No

• Are combustible materials kept away/separated from Portable Heaters

  Yes

  No

• Are there any type of Fixed Heaters deployed in the property?

  Yes

  No

• Describe the type of Heaters fixed in the property.

• Have ALL Fixed Radiators been tested?

  Yes

  No

• Are there any damaged/faulty heaters fixed in the property?

  Yes

  No

• Are combustible materials kept away/separated from the Fixed Heaters?

  Yes

  No

• What type of Ventilation system does the property benefit from

• Is there an Air Conditioning System installed in the property?

  Yes

  No

• Has the Air Conditioning System been tested in the last 12 months?

  Yes

  No

• Is the Air Conditioning System in full working order?

  Yes

  No

Part 4c Cooking (PAS79-1 Clause 13 and Annex B)

• Are there any cooking appliances in the property?

  Yes

  No

• Describe the specific cooking appliances you have discovered

• Are measures in place to prevent a fire starting as a result of using these cooking appliances?

  Yes

  No

Part 4d Lightning (PAS79-1 Clause 13 and Annex B)

• Does the property have a lightning protection system?

  Yes

  No

• Are there any issues with the installation of the system?

  Yes

  No

• Describe any deficiencies or other relevant information discovered.

Part 4e Interior Furnishings

• Are there any Interior Furnishings that could be a source of fuel?

  Yes

  No

• Are these interior furnishings located away from ignition sources?

  Yes

  No

• Are these interior furnishings made from fire resisting materials?

  Yes

  No

  Details Not Known

• Where appropriate are they retreated with flame retardant chemicals (theatre curtain etc.) or made from inherently flame retardant materials?

Part 4f Housekeeping (PAS79-1 Clause 13 and Annex B)

• Do combustible materials appear to be separated from ignition sources?

  Yes

  No

• Is unnecessary accumulation or inappropriate storage of combustible materials and/or waste avoided?

  Yes

  No

• Is the overall standard of housekeeping sufficient?

  Yes

  No

Part 4g Other 'significant fire hazards'

• Are Forklift trucks in operation in the property?

  Yes

  No

• What type of fuel is used to power the Forklift trucks?

  Select Gas Diesel Electric - Battery

  • Gas
  • Diesel
  • Electric - Battery

• Are there any other significant hazards identified?

  Yes

  No

• Describe any other significant hazards identified

Part 4H Summary of Fire Hazards identified

• Confirm which Sources of Ignition Fire Hazards have been identified in the property.

  Select Arson Smokers materials Lithium Batteries Naked Flames Hot works Heaters Cooking Appliances Portable Electrical Appliances Incoming Electrical Supply Faulty Electrical Equipment Property Lights Static Electricity Other None of these were identified

  • Arson
  • Smokers materials
  • Lithium Batteries
  • Naked Flames
  • Hot works
  • Heaters
  • Cooking Appliances
  • Portable Electrical Appliances
  • Incoming Electrical Supply
  • Faulty Electrical Equipment
  • Property Lights
  • Static Electricity
  • Other
  • None of these were identified

• What other sources of ignition have you identified?

• Confirm which Sources of Fuel Fire Hazards have been identified in the property.

  Select Flammable Liquids and Solvents Flammable Gases Flammable Chemicals Fixtures and Fittings Paper and Cardboard Plastics Rubber Textiles Wood Packaging Materials Property Signs Flammable Decorations General Waste Other, E.G. Polyurethane, Polystyrene None of these were identified

  • Flammable Liquids and Solvents
  • Flammable Gases
  • Flammable Chemicals
  • Fixtures and Fittings
  • Paper and Cardboard
  • Plastics
  • Rubber
  • Textiles
  • Wood
  • Packaging Materials
  • Property Signs
  • Flammable Decorations
  • General Waste
  • Other, E.G. Polyurethane, Polystyrene
  • None of these were identified

• What other sources of Fuel have you identified?

• Confirm which Sources of Oxygen Fire Hazards have been identified in the property.

  Select Oxygen Oxidising substances/materials Natural air Flow - Ventilation Air Conditioning System Forced Ventilations system Other None of these were identified

  • Oxygen
  • Oxidising substances/materials
  • Natural air Flow - Ventilation
  • Air Conditioning System
  • Forced Ventilations system
  • Other
  • None of these were identified

• What other sources of Oxygen have you identified?

• What is the most likely cause of a fire?

Part 5a Means of Escape (Also Refer to Part 6 regarding Doors) (PAS79-1 Clause 15c and Annex C)

• How many Final Exit Doors are in use at the Property?

• How many evacuation routes are there to Final Exit Doors?

• Are evacuation routes marked throughout the property?

  Yes

  No

• Does this appear to be adequate for the number of occupants?

  Yes

  No

• Are reasonable arrangements of means of escape in place for those with Sensory, Cognitive and Mobility impairments?

  Yes

  No

• Are Drawn Plans showing these evacuation routes displayed throughout the property?

  Yes

  No

• If NO, how are staff and others made aware of the evacuation routes?

• Are evacuation routes clear of obstruction for their full width and entirety of the route?

  Yes

  No

• Does the layout of the furniture, or the fixtures and fittings of all habitable rooms and work areas hinder a safe evacuation?

  Yes

  No

• Does the evacuation route include any "Internal stairways"?

  Yes

  No

• Are all stairwells or heads of stairs on these evacuation routes clear of all combustible materials underneath them?

  Yes

  No

• Are stairway surfaces and their floors in good condition and free from slip and trip hazards?

  Yes

  No

• Does the evacuation route include any "External stairways"?

  Yes

  No

• Are these external stairways and heads of stairs on these evacuation routes clear of all combustible materials underneath them?

  Yes

  No

• Are these external stairways clear of obstructions?

  Yes

  No

• Are these external stairways fitted with anti-slip treads?

  Yes

  No

• Do these external stairways stand above any doors, windows or means of escape directly beneath them?

  Yes

  No

• Consider the compliance issues associated with a means of escape underneath a set of stairs

• Are there any "Magnetic Door Locks" fitted to any Doors in the Property?

  Yes

  No

• Do these Doors fitted with Magnetic Door Locks form part of the evacuation route?

  Yes

  No

• Refer to Parts 6b and 6c to record findings and evaluate their presence!

• Is it possible to ascertain whether the property benefits from Fire Resisting Compartmentation?

  Yes

  No

• Are there any Fire Resisting Compartmentation provisions protecting the routes for Emergency Evacuation?

  Yes

  No

• Is this provision of Compartmentation in sound condition?

  Yes

  No

• Briefly show with photographs and then describe these deficiencies

• Do any inner rooms exist?

  Yes

  No

• How many Inner Rooms are there?

• What is the largest distance of travel from an Inner Room to a Final Exit Door?

• Are vision panels provided or means of detection and alert located in the access room?

  Yes

  No

• What is the largest distance of travel in a single direction from a place of work to the closest Final Exit Door?

• What is the largest distance of travel in a single direction from a place of work to any other Final Exit Door?

• Do travel distances meet the criteria given in the relevant HM Government guide and recognised industry norms and guidelines?

  Yes

  No

• Are there a sufficient number of exits of suitable width from each area/room for the persons present?

  Yes

  No

• Can you expect the premises to be evacuated within the standard times for the type of construction?

  Yes

  No

• Do all final exits lead to a place of safety?

  Yes

  No

• Is there an Emergency Evacuation assembly point outside the property?

  Yes

  No

• Where is the Emergency Evacuation Assembly point?

• Is the route to the assembly point free from obstructions or not free from obstructions

  Free of obstructions

  Not free of obstructions

• Is it situated further than at least one-and-a-half times the height of the tallest part of the property, away from the property?

  Yes

  No

• Can everybody reach the assembly safely and remain in safety?

  Yes

  No

• Do all employees know where the assembly point is?

  Yes

  No

• In summary does the property have suitable and sufficient means of escape? (PAS79-1 Clause 15c and Annex C)

  Yes

  No

• What action should be taken to resolve this?

Part 5b The Confinement of Fire i.e. limit of spread and development.

• Are there any Fire Hazards outside the property that could lead to a Fire spreading to the property?

  Yes

  No

• Describe what these external Fire Hazards are:

• Are there any other property features or hazards that could affect fire development or spread?

  Yes

  No

• Describe what these other features or hazards are?

• Are any Hot works carried out in the property?

  Yes

  No

• Are Permits to Work being issued?

  Yes

  No

• Are Permits to Work being administered, supervised and the safe operating procedures being followed?

  Yes

  No

• The spread of fire within a property can be "restricted" by sub-dividing it into compartments separated from one another by walls and/or floors constructed of "Fire Resisting" materials.

• Does the property benefit from Compartmentation?

  Yes

  No

  Details Not Known

• Which of these are Fire Resisting?

  Select Walls Ceilings Floors Doors Other None of these

  • Walls
  • Ceilings
  • Floors
  • Doors
  • Other
  • None of these

• Are there any breaches in compartmentation?

  Yes

  No

• Briefly describe where and what the breaches are

• Have any breaches in the fire resistance (walls, floors and doors) been fire stopped with appropriate fire resisting materials?

  Yes

  No

  N/A

• Is there a loft or ceiling void?

  Yes

  No

  Details Not Known

• Is the loft or ceiling void sub-divided?

  Yes

  No

• Does the loft space have automatic fire detection?

  Yes

  No

• Does the property have a Plant Room?

  Yes

  No

• Is the Plant Room protected by Compartmentation and Fire resisting materials? E.G. Walls, Glazing, Doors etc. etc.

  Yes

  No

  Details Not Known

• Does the property have a Services/Electrical Cupboard or Room?

  Yes

  No

• Is the Services/Electrical Cupboard or room protected by Compartmentation and Fire resisting materials? E.G. Walls, Glazing, Doors etc. etc.

  Yes

  No

  Details Not Known

• Does the property have ventilation shafts and ducts?

  Yes

  No

  Unable to determine

• Are all ducts fitted with effective fire dampers where required?

  Yes

  No

  Unable to determine

• Are cooking processes

  Select Simple and domestic in nature At catering level and professional There are no cooking processes taking place

  • Simple and domestic in nature
  • At catering level and professional
  • There are no cooking processes taking place

• Does this involve using any deep-fat fryers, ovens, electric hobs or toasters?

  Yes

  No

  Unable to determine

• Are these appliances regularly checked for defects, and are all cleaning routines followed?

  Yes

  No

  Unable to determine

• Could any habitable rooms be considered as promoting the spread of fire?

  Yes

  No

• Briefly describe the reasons.

• Are all escape routes and compartments protected by fire resistant walls and doors where required?

  Yes

  No

• Are all fire exits or glazing underneath (that are within 1.8m horizontal or 9m vertically of any external escape stair,) fire resisting, self-closing, or kept shut where appropriate?

  Yes

  No

• Is there a procedure for all premises/areas to be checked at the end of a working period for potential fire hazards?

  Yes

  No

Part 5c Emergency Escape Lighting

• Is emergency lighting provided in this property in accordance with guidance relevant to the purpose group for the premises? (BS5266, ADB)

  Yes

  No

• Is the emergency lighting system maintained/serviced in accordance with BS 5266?

  Yes

  No

• Are records of maintenance kept?

  Yes

  No

• Were there any outstanding or recurring defects that needed resolving?

  Yes

  No

• Have these all been resolved?

  Yes

  No

• Is the Emergency Lighting tested at least once per month in accordance with<br>BS 5266-8?

  Yes

  No

• Is a record of the testing kept in a logbook?

  Yes

  No

• Are ALL Emergency Lights working correctly?

  Yes

  No

• Describe the issues discovered.

• Are Emergency Lights "Drop Tested" annually?

  Yes

  No

• Does the Emergency Lighting illuminate escape routes, exits, corridors, hazards or obstructions, changes in floor level, signs, fire alarm call points and firefighting equipment?

  Yes

  No

• Is the emergency lighting beyond the final exit adequate so that persons can reach a place of safety?

  Yes

  No

  N/A

Part 5d Fire Safety Signs and Notices

• Are all fire doors signed appropriate to their use i.e. Fire Door Keep Locked Shut, Fire Exit Keep Clear etc.?

  Yes

  No

• Is the method of operating the door, to then easily walk through, clearly signed how to?

  Yes

  No

• Do Signs placed above Final Exit Doors clearly indicate they are a means of Safely Exiting the property?

  Select Yes they Do There are No Signs above Final Exit Doors

  • Yes they Do
  • There are No Signs above Final Exit Doors

• Do these signs conform to BS EN 7010:2011?

  Yes

  No

• Are these signs at least 2.1m from the floor?

  Yes

  No

• Are these signs clearly visible and without obstruction to anybody needing to use this particular exit as a means of escape?

  Yes

  No

• Are “No Smoking” signs and procedures in place to ensure there is no smoking in work or public places? (The Smoke Free (Premises and Enforcement) Regulations 2006)

  Yes

  No

• Are fire action notices displayed prominently throughout the property?

  Yes

  No

• Does the content of the fire action notices, reflect the actual procedure?

  Yes

  No

• Does this include the location of the Emergency Evacuation assembly point?

  Yes

  No

• Are Signs installed above Portable Fire Extinguishers

  Yes

  No

• Do they show the type and use of each Fire Extinguisher?

  Yes

  No

• Are suitable signs displayed above break glass call points with the method of their operation?

  Yes

  No

  There are No Call Points

• Where firefighting equipment or fire alarm call points are not clearly visible is their location highlighted by supporting signage?

  Yes

  No

  N/A

• Does the Emergency Evacuation meeting point have a Sign stating this is the meeting point?

  Yes

  No

• In places of public assembly are all escape signs illuminated on maintained luminaires?

  Yes

  No

  N/A

• Are all signs in the correct position, suitably fixed, in good condition and directional arrows, correct? (Can the way out be found just by using signs alone?)

  Yes

  No

• Do all signs comply with the BS EN 7010:2011 where necessary?

  Yes

  No

Part 5e Means of giving warning - E.G., Fire Detection and Alarm

• What is the means for detecting a Nascent Fire?

  Select Ionisation Smoke Alarms Photoelectric (Optical) Alarms Ionisation/Photoelectric (Multi-sensor) Alarms Heat sensitive point detectors There are no means of detecting a fire

  • Ionisation Smoke Alarms
  • Photoelectric (Optical) Alarms
  • Ionisation/Photoelectric (Multi-sensor) Alarms
  • Heat sensitive point detectors
  • There are no means of detecting a fire

• What is the means of alerting occupants that a Fire has started?

  Select Shouting "Fire, fire, fire!" Emergency Whistle Air Horn Manual Rotary Fire Bell Temporary Fire alarm Interlinking Temporary Fire Alarm Howler Site alarm for Temporary Buildings Strobe Lighting Automatic Fire Alarm System

  • Shouting "Fire, fire, fire!"
  • Emergency Whistle
  • Air Horn
  • Manual Rotary Fire Bell
  • Temporary Fire alarm
  • Interlinking Temporary Fire Alarm
  • Howler Site alarm for Temporary Buildings
  • Strobe Lighting
  • Automatic Fire Alarm System

• Which type of Automatic Fire Alarm System is installed

  Select Category L1 – Maximum life protection Category L2 – Additional life protection Category L3 – Standard life protection Category L4 – Modest life protection Category L5 – Localised life protection Category P1 - Whole Building Property Protection Category P2 - High Risk Areas Only Building Property Protection Other

  • Category L1 – Maximum life protection
  • Category L2 – Additional life protection
  • Category L3 – Standard life protection
  • Category L4 – Modest life protection
  • Category L5 – Localised life protection
  • Category P1 - Whole Building Property Protection
  • Category P2 - High Risk Areas Only Building Property Protection
  • Other

• Which of these are part of the Automatic Fire Alarm System?

  Select Fire Alarm Control Panel Initiating/Detector Devices Notification Devices I.E. call Points Primary Power Backup Power

  • Fire Alarm Control Panel
  • Initiating/Detector Devices
  • Notification Devices I.E. call Points
  • Primary Power
  • Backup Power

• Can "Call points" be reached from ALL parts of the property including any roof plant or basement area, without placing anybody in danger?

  Yes

  No

• Have ALL staff and Visitors received instruction on how to raise the alarm using a break glass point?

  Yes

  No

• Is the Automatic Fire Alarm System linked to a Monitoring Station?

  Yes

  No

• Is there a history of false alarms on site?

  Yes

  No

• Is the occurrence of false alarms recorded and the reasons analysed?

  Yes

  No

• Has appropriate action been taken to ensure that false alarms do not recur and jeopardise reactions and thereby evacuation time?

  Yes

  No

• Is the Automatic Fire Alarm System suitable for the risk and property type?

  Yes

  No

• Has a "Fire Zone" plan been created?

  Yes

  No

• Is the Zone Plan adjacent to the Fire Alarm Control Panel?

  Yes

  No

• Is the sound level of the alarm system audible (at least 5dB) above background noise?

  Yes

  No

• Can the alarm be heard throughout ALL areas of the property? (Even when plant or machinery in those areas is operating)

  Yes

  No

• Has consideration been given to an alternative means of warning people?

  Yes

  No

• Is the Fire Alarm System tested on a weekly basis

  Yes

  No

• Are the Fire Alarm System's different "Call Points" tested on the same day at the same time each week?

  Yes

  No

• Are the results of the tests recorded in the Fire Log Book?

  Yes

  No

• Is the Fire Alarm System clear of any outstanding or recurring defects that need resolving?

  Yes

  No

• Are all fire alarm sounders of the same type, giving the same alarm signal? The signal should be distinct from all other alarms or signals in the workplace to avoid confusion

  Yes

  No

  N/A

• Are sufficient fire alarm call points and detectors provided, visible and free from obstruction?

  Yes

  No

  N/A

• Are all fire alarm tests, faults and maintenance schedules recorded?

  Yes

  No

  N/A

• Is the alarm system under a regular maintenance program using a qualified fire alarm engineer in accordance with BS 5839

  Yes

  No

• Can the means of alarm be raised without placing anyone at risk?

  Yes

  No

Part 5f Manual Fire Extinguishers

• What type of Manual Fire "Extinguishing" appliances are deployed in the property

  Select Portable Fire Extinguishers Fire Blankets Hose Reels There are no manual Fire "Extinguishing" appliances

  • Portable Fire Extinguishers
  • Fire Blankets
  • Hose Reels
  • There are no manual Fire "Extinguishing" appliances

• Are there sufficient numbers of fire extinguishers provided? Consider the accessibility to the extinguisher from where a fire starts.

  Yes

  No

• Are the correct types of extinguishers provided for the risks and installed and sited in accordance with current guidance?

  Yes

  No

• Are appropriate checks carried out monthly?

  Yes

  No

• Are all extinguishers serviced by a qualified engineer every 12 months in accordance with BS 5306

  Yes

  No

Part 5g Automatic Fire Extinguishers and Fixed Installations

• Are any Automatic Extinguishers or Fixed Installations in the property?

  Yes

  No

• What other fixed or automatic fire suppression systems have been installed.

  Select Water hose reels Dry Riser Wet Riser Sprinkler System Water Mist Kitchen Fire Suppression E.G., ANSUL Non-water based Fire suppression systems including Gas and Foam Flooding Other

  • Water hose reels
  • Dry Riser
  • Wet Riser
  • Sprinkler System
  • Water Mist
  • Kitchen Fire Suppression E.G., ANSUL
  • Non-water based Fire suppression systems including Gas and Foam Flooding
  • Other

• Where sprinklers are fitted, are all heads clear of obstructions (500mm clear of stock) and functional?

  Yes

  No

• Can you at all times gain easy access to the sprinkler pump room and/or tank room?

  Yes

  No

• Are firefighting shafts with dry or wet mains provided?

  Yes

  No

• Are all security devices functional? (Sprinkler valves, wet & dry rising mains padlocked etc.)

  Yes

  No

• Are all systems fully operational and under a maintenance program?

  Yes

  No

• Are all systems maintenance results recorded?

  Yes

  No

Part 5h Smoke Control

• Is there a Smoke Control System in the Property?

  Yes

  No

• Does the system include a means of Smoke Ventilation?

  Yes

  No

• Is the smoke ventilation system tested regularly for correct operation?

  Yes

  No

• Does the system include smoke control curtains?

  Yes

  No

• Are the smoke control curtains tested regularly for correct operation?

  Yes

  No

• Does the system include Fire Shutters/Barriers?

  Yes

  No

• Are the automatic fire shutters/barriers tested regularly for correct operation?

  Yes

  No

Part 6a Fire Resisting and Final Exit Doors

• Are there any Fire Doors in the property?

  Yes

  No

• Is there a record of Fire Door Inspections within the last SIX months?

  Yes

  No

• Did the inspection flag any compliance issues?

  Yes

  No

• Have these compliance issues been addressed?

  Yes

  No

• How many FINAL EXIT Doors are there on the property?

• Are all final exit doors checked (opened) on a regular basis? Are the outcomes recorded?

  Yes

  No

• Are the outcomes recorded?

  Yes

  No

• Do ALL Final Exit Doors open in the direction of escape?

  Yes

  No

• Do the Final Exit Doors have compliant means of opening?

  Yes

  No

• Are any of these Doors fitted with more than one means of opening?

  Yes

  No

• Do the Final Exit Doors have signs showing how to open them?

  Yes

  No

• Do the Final Exit Doors have signs that state "FIRE DOOR DO NOT BLOCK"?

  Yes on both sides

  Yes but not on the outside

  No there aren't any signs

• Are ALL Final Exit doors unlocked and available at all times when the premises are occupied?

  Yes

  No

• Do these Doors close properly?

  Yes

  No

• Are ANY of these Doors fitted with Self Closers?

  Yes

  No

• Do ALL of these Doors have 3 compliant Door Hinges?

  Yes

  No

• Is the door furniture for these Final Exit Doors appropriate for the 'Purpose group' of this property?

  Yes

  No

• Is there a sufficient number of Final Exit Doors?

  Yes

  No

• Are Intumescent Strips and Cold Smoke seals fitted to any of these Final Exit Doors?

  Yes

  No

• Are ANY Fire Resisting or Final Exit Doors obstructed?

  Yes

  No

• Are there any PLANT Rooms and/or Service Cupboards/Rooms in the property?

  Yes

  No

• Are Fire Resistant Doors fitted to the PLANT Rooms and/or Service Cupboards/Rooms

  Yes

  No

• Are ALL of these Doors fitted with Self Closers?

  Yes

  No

• Do these Fire Resisting Doors show a Certification Label or Plug on them?

  Yes

  No

• Are these Doors fitted with signs that say "Fire Door Keep Shut’ or ‘Automatic Fire Door Keep Clear"?

  Yes

  No

• Do ALL of these Doors have 3 compliant Door Hinges?

  Yes

  No

• Are gaps around the door consistently less than 4mm when the doors are closed?

  Yes

  No

• Is the door furniture for these Plant Room and/or Service Cupboards/Room Doors appropriate for the 'Purpose group' of this property?

  Yes

  No

• Are ALL of these Doors fitted with Intumescent Door Strips?

  Yes

  No

• Are ALL of these Doors fitted with Cold Smoke Seals?

  Yes

  No

• Do these Doors close properly under their own effort?

  Yes

  No

• Are there any other Fire Resisting Doors in the property?

  Yes

  No

• Are ALL of these Doors fitted with Self Closers?

  Yes

  No

• Do ALL of these Fire Resisting Doors show a Certification Label or Plug on them?

  Yes

  No

• Are these Doors fitted with signs that say "Fire Door Keep Shut’ or ‘Automatic Fire Door Keep Clear"?

  Yes

  No

• Do ALL of these Doors have 3 compliant Door Hinges?

  Yes

  No

• Is the door furniture for these Fire Resisting Doors appropriate for the 'Purpose group' of this property?

  Yes

  No

• Are gaps around the door consistently less than 4mm when the doors are closed?

  Yes

  No

• Are ALL of these Doors fitted with Intumescent Door Strips?

  Yes

  No

• Are ALL of these Doors fitted with Cold Smoke Seals?

  Yes

  No

• Do these Doors close properly under their own effort?

  Yes

  No

• Are there any security fastenings fitted to ANY Fire Resisting or Final Exit Doors?

  Yes

  No

• Are these security fastenings removed when the property is occupied?

  Yes

  No

• Are ANY Self-Closing Fire Resisting Doors held open by any unauthorised methods? E.G., Door Wedges

  Yes

  No

• Do any Fire Resisting Doors have Automatic Hold Open Devices installed on them?

  Yes

  No

• Are any self-contained, acoustically actuated door hold open devices fitted?

  Yes

  No

• Are all devices tested regularly and the results recorded?

  Yes

  No

• Are all doors released at night or when the area is unoccupied?

  Yes

  No

Part 6b Electronic Door Release Devices

• Are ANY Electronic Door Release Devices fitted to any Doors?

  Yes

  No

• Do these devices immediately release upon activation of the fire alarm or under power loss and is there a double pole green break glass over-ride device adjacent to the door?

  Yes

  No

• Is smoke detection provided within the area located near to the door release device? (Consider to L3 standard?)

  Yes

  No

• Is the emergency operation of the door's devices, stated by appropriate signage?

  Yes

  No

• Are any of these Doors "Fire Resisting" or Final Exit Doors?

  Yes

  No

• Has everybody needing to use these doors received instructions on how the devices operate in the event of an emergency?

  Yes

  No

Part 6c Other types of doors and their considerations

• Are there any Revolving Doors or Sliding doors used as Final Exit Doors?

  Yes

  No

• Consider the impact of such doors being Final Exit Doors

Part 7a Fire Records

• Is there a Hard Copy Folder containing Legal Fire Documents?

  Yes

  No

• Are these stored in a Fire Resistant Cabinet or Pouch and stored outside the Property?

  Yes

  No

• Which of the following records are contained in the Folder?

  Select Fire Risk Assessments Emergency Lighting Tests Fire Extinguisher Checks and Tests Fire Alarm Tests Electrical Fixed Installation Tests Gas Service and Tightness Test In-service inspection and Portable Appliance Tests False Fire Alarms Maintenance and testing of other fire protection systems and equipment Fire Drills Fire Safety Training

  • Fire Risk Assessments
  • Emergency Lighting Tests
  • Fire Extinguisher Checks and Tests
  • Fire Alarm Tests
  • Electrical Fixed Installation Tests
  • Gas Service and Tightness Test
  • In-service inspection and Portable Appliance Tests
  • False Fire Alarms
  • Maintenance and testing of other fire protection systems and equipment
  • Fire Drills
  • Fire Safety Training

• Is there a Soft Copy File/Folder containing Legal Fire Documents?

  Yes

  No

• Are these electronic files available remotely without access to the building?

  Yes

  No

• Which of the following records are contained in the Folder?

  Select Fire Risk Assessments Emergency Lighting Tests Fire Extinguisher Checks and Tests Fire Alarm Tests Electrical Fixed Installation Tests Gas Service and Tightness Test In-service inspection and Portable Appliance Tests False Fire Alarms Maintenance and testing of other fire protection systems and equipment Fire Drills Fire Safety Training

  • Fire Risk Assessments
  • Emergency Lighting Tests
  • Fire Extinguisher Checks and Tests
  • Fire Alarm Tests
  • Electrical Fixed Installation Tests
  • Gas Service and Tightness Test
  • In-service inspection and Portable Appliance Tests
  • False Fire Alarms
  • Maintenance and testing of other fire protection systems and equipment
  • Fire Drills
  • Fire Safety Training

• Is there a Fire logbook in the property?

  Yes

  No

• Does the Fire logbook in use and up-to-date

  Yes

  No

• Is the Fire Log Book available for inspection by a fire officer at all times?

  Yes

  No

• Is there an occupancy register in use in the property to record who is on site?

  Yes

  No

Part 7b Management of Fire Safety (PAS79-1 Clause 16) Procedures and Arrangements

• Under Article 18 of the Fire Safety Order 2005 who is/are the competent person/people who assist the Responsible person in undertaking the preventative and protective measures?

• Who manages Fire Safety at the property?

• Have arrangements regarding Fire Prevention and Evacuation Procedures been documented in the Company Health & Safety Policy?

  Yes

  No

• Do these arrangements include inviting Fire and Rescue Services for "Familiarisation" visits

  Yes

  No

• Do these arrangements detail how to summon the "Fire and Rescue Service"?

  Yes

  No

• Is a "Fire Plan" required in order to evacuate the property?

  Yes

  No

• Are the procedures to be followed in the event of a fire, written in an Emergency Fire Plan?

  Yes

  No

• Does the "Fire Plan" include nominated and trained people to tackle small fires using Portable Fire Extinguishers?

  Yes

  No

• Are there procedures for calling out key staff during fire related emergencies outside of normal working hours?

  Yes

  No

  Details Not Known

• Does the "Fire Plan" include the role of Fire Marshal to assist with an Emergency Evacuation?

  Yes

  No

• Is there a list of fire marshals displayed in all locations where required?

  Yes

  No

  N/A

• Does the "Fire Plan" nominate any other specific people to assist with the evacuation of those with Sensory, Cognitive or Mobility impairments?

  Yes

  No

• Does the "Fire Plan" include arrangements to "Review" the current Fire Risk Assessment.

  Yes

  No

• Does the "Fire Plan" include arrangements to carry out a NEW Fire Risk Assessment by a Competent person?

  Yes

  No

• What are the arrangements for ensuring that the property has been evacuated?

• What are the arrangements for allowing people back into the property?

• Could the property be considered a multi-occupied property?

  Yes

  No

• Do ALL other Occupants have a Fire Evacuation Plan?

  Yes

  No

  Unable to determine

• Do ALL these Fire Evacuation plans compliment each other?

  Yes

  No

  Unable to determine

• Has a Multi-Occupancy Fire Evacuation Drill been executed?

  Yes

  No

• What was the outcome of this Fire Evacuation Drill?

• Are there suitable arrangements to meet the "Fire and Rescue Service" on arrival and provide relevant information, including that relating to hazards to firefighters?

  Yes

  No

• Are systems and procedures in place to control any new work, alterations or repairs to the premises, so that no fire hazards are introduced?

  Yes

  No

• Are all important documents that may affect business continuity stored in fire resisting containers?

  Yes

  No

  N/A

Part 7c Fire Training (PAS79-1 Clause 16h)

• Have "Fire Prevention and Safety Training" topics and content been devised to train employees?

  Yes

  No

• Which of these "General" topics does it include?

  Select Introduction to Fire Safety The Fire Triangle Fire Safety & the Law How Fire spreads and its behaviour Stopping Fires Occurring Fire Control methods Fire Safety Procedures Fire Extinguishers None of these

  • Introduction to Fire Safety
  • The Fire Triangle
  • Fire Safety & the Law
  • How Fire spreads and its behaviour
  • Stopping Fires Occurring
  • Fire Control methods
  • Fire Safety Procedures
  • Fire Extinguishers
  • None of these

• Which of these "Specific" topics does it include?

  Select How to "Raise the alarm" How to call the "Fire and Rescue Service" How to evacuate this property None of these

  • How to "Raise the alarm"
  • How to call the "Fire and Rescue Service"
  • How to evacuate this property
  • None of these

• Is this content - when delivered - suitable and sufficient?

  Yes

  No

• Are Employees given any additional Training to cover any specific roles and responsibilities?

  Yes

  No

• What does that include? E.G. Using Fire Extinguishers, PEEP's etc. etc.

• Do all new employees receive Fire Safety training as part of their Induction when they join?

  Yes

  No

• Has this Training been recorded

  Yes

  No

• Are ALL employees given periodic "Refresher" Training?

  Yes

  No

• Have Fire Marshals undertaken Fire Marshal Training?

  Yes

  No

• Are they aware of their Role and Responsibilities if an Evacuation were needed?

  Yes

  No

• Are ALL records of Fire Safety training recorded?

  Yes

  No

• Do all staff understand the need to report any potential fire hazards?

  Yes

  No

• When employees of another employer work in the property, are they given appropriate information on Fire Hazards & Risks and Fire Safety measures?

  Yes

  No

Part 7d Fire Drills (PAS79-1 Clause 16h)

• Have Fire Evacuation Drills been established?

  Yes

  No

• Have the Drills and their outcomes been recorded in the Fire Logbook?

  Yes

  No

• Can the property be evacuated within 2 and a half minutes?

  Yes

  No

• Which practices or what training is required to achieve evacuation within 2 and a half minutes?

• Have all occupants taken part in a fire evacuation drill within the last six months?

  Yes

  No

• When was the last Drill executed?

  Date

• Have all occupants taken part in a fire evacuation drill within the last six months where simulated conditions render one or more fire exits unusable by the fire?

  Yes

  No

• When was this type of drill executed?

  Date

• Are there any significant learnings that can be drawn from the Fire Drills

• Which of these statements best describes the overall Risk rating on completion of this audit?

  Select Intolerable - Too many Fire Hazards are present and the Risk of Fire and harm to people is unacceptable Very High - Work must stop until risks are controlled High - Urgent action must be taken to further reduce the risk Moderate - A degree of urgency is required to reduce and control risks Low - Follow existing control measures and implement further measures if possible Very Low - No further action required to reduce risks.

  • Intolerable - Too many Fire Hazards are present and the Risk of Fire and harm to people is unacceptable
  • Very High - Work must stop until risks are controlled
  • High - Urgent action must be taken to further reduce the risk
  • Moderate - A degree of urgency is required to reduce and control risks
  • Low - Follow existing control measures and implement further measures if possible
  • Very Low - No further action required to reduce risks.

• Signature of Assessor

  Sign

• Good practice is to review the FRA Report annually .However, if there is reason to believe the assessment is no longer valid or if there has been a significant change in the matters to which this fire risk assessment relates, then this should be sooner.

• Recommended Date of Review

  Date