FLEET VEHICLE INSPECTION

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Select date

  Date

• Take a picture of the vehicle beingn

  Media

VEHICLE DESCRIPTION

• Driver details

• Make of vehicle

• Registration number

• Odometer reading

• Is the driver authorized by the company and accomplished the required requirements such as vehicle authorized form; accomplished & signed vehicle accountability form; official signatories by GS Manager & VP-Operations; valid driver's license restriction 2 & 3 preferably 4; NBI; PEME & COE?

  Yes

  No

• Does the authorized driver maintain cleanliness & maintenance of the vehicle using the checklist?

  Yes

  No

• Are the standard operating procedure followed by the driver?

  Yes

  No

• Is the vehicle management daily report accomplished by the driver?

  Yes

  No

• Does the authorized driver submit his daily time record?

  Yes

  No

• Does the authorized driver submit all the official receipt that acquired in the official business trip such as gasoline, toll fee & parking fee?

  Yes

  No

• Does the authorized driver report to his immediate supervisor for the missing & defect items using the incident report?

  Yes

  No

• Does the GS Department take immediate action for the replacement of the missing and defect items?

  Yes

  No

• Does the authorized driver receive bi-monthly budget every 15th & 30th of the month from the Finance Dept. using the logbook?

  Yes

  No

  N/A

• Does the authorized driver replenish the amount received from the Finance Dept. after 48 hours?

  Yes

  No

• Does the authorized driver replenish all consumed items by the passengers using the checklist?

  Yes

  No

• Does the authorized driver record the remaining & consumed items for the day like Name; Date; Items; Quantity & signed by the passenger?

  Yes

  No

• Does the GS Dept. replace the damaged item or consumed medicines every 15th & 30th of the month using Incident Report Form, Inventory Report Form & Checklist?

  Yes

  No

• Does the authorized driver wash/clean the vehicles before and after the trip using tha checklist; Name; Time Started & time Ended?

  Yes

  No

• Does the GS Dept. have a list of accredited Auto-Detailing Services & accomplished the required requirements?

  Yes

  No

• Does the auto-detailing services automatically performed every (3) three months (March, June, September & October) together with the official receipt?

  Yes

  No

• Does the authorized driver initiate automatically on the prescribed schedules of auto-detailing services?

  Yes

  No

• Does the authorized driver recommend or use any services or repair center that are officially accredited by the FIG-RPMSC with official receipt from the auto-detailing center?

  Yes

  No

• Does the authorized driver monitor and record the odometer before and after the trip using the schedule of change oil & filter - every 5t/10T kilometer (Time Started & time Ended)?

  Yes

  No

• Does the authorized driver follow the schedule of AC Cleaning & Freon Check up every 6 months?

  Yes

  No

• Does the authorized driver remind the Maintenance Vehicle Specialist initiate automatically on the prescribed schedules such as Change oil & Filter, AC cleaning & Freon Check up?

  Yes

  No

• Does the GS Dept. Team coordinate with the BAC for the accreditation of Auto-Detailing Service Center with accomplished the required requirements & approved vehicle maintenance requisition form?

  Yes

  No

• Are the vehicle maintenance requisition form such as change oil, repair, engine periodical check submitted by the authorized driver to the accredited service center?

  Yes

  No

• Are the vehicle requisition form accomplished & signed each signatory such as; Requested By: Driver; Recommended By: GSD Facility & Maint. Supervisor; Verified By: Accounting; Recommended for Approval By: Acctg. Section Manager; Approved By: Finance Dept. Manager & Noted By: VP-Operations?

  Yes

  No

• Are the vehicle management report forms always available in the vehicle front compartment such as Vehicle Management Report Form (For the CEO Vehicle ) & (for company vehicle)?

  Yes

  No

EXTERIOR LIGTING (Take photo's of any damage)

• Are the high and low beams properly operational?

  Yes

  No

• Are the left and right tail lights are operational?

  Yes

  No

• Are the left and right front turn signals operational?

  Yes

  No

  N/A

• Are the left and right rear turn signals operational?

  Yes

  No

• Are the left and right brake lights operational?

  Yes

  No

• Are the left and right back-up lights are operational?

  Yes

  No

• Are the front and back license plate lights operational?

  Yes

  No

EXTERIOR BODY AND GLASS (Take photo's of any noted damage)

• Are the windshield free of cracks and chips larger than a 10c piece?

  Yes

  No

• Is the front hood free from damage?

  Yes

  No

• Are the bumpers free from damage?

  Yes

  No

• Are the left & right mirrors adjustable and free from damage?

  Yes

  No

  N/A

• Are the left and right fenders free from damage?

  Yes

  No

• Are the left and right doors free from damage?

  Yes

  No

• Are the left & right windows free from cracks and chips?

  Yes

  No

• Are the rear windows free of cracks and chips?

  Yes

  No

• Is the rear bumper free from cracks and chips?

  Yes

  No

• Are the license disc current not expires (note the expiry date??

  Yes

  No

TIRES

• Are the front driver tire in a good condition with no visible signs of damage?

  Yes

  No

• are the rear driver tire in a good condition with no visible signs of damage?

  Yes

  No

• Are the rear passenger tire in a good condition with no visible signs of damage?

  Yes

  No

• Are the front passenger tire in a good condition with no visible signs of damage?

  Yes

  No

• Are the spare tire in a good condition with no visible signs of damage?

  Yes

  No

• Are the wheels & mags free from dirt and damage?

  Yes

  No

• Are the size and load range for Gross Axle Weight aligned in the Vehicle Owner's manual or on the door placard?

  Yes

  No

• Are the inflation tire pressure in line with max pressures specs of wheel monthly?

  Yes

  No

• Are the valves have valve caps for preventing damage of the valve?

  Yes

  No

• Are the engine oil checked the oil level between "Low or Full" marks regularly?

  Yes

  No

• Are the engine coolant checked the coolant level between "Low or Full" marks regularly?

  Yes

  No

• Are the engine air filter free from dirt and dust?

  Yes

  No

• Are the battery checked the condition visually, free from leaks, cracks and damage?

  Yes

  No

INTERIOR

• Are the driver & passenger seat belts in a good condition and free from damage?

  Yes

  No

• Are the windshield wipers functioning, in a good condition and free from damage?

  Yes

  No

• Are the windshield washer fluid level acceptable and the washer is operational?

  Yes

  No

• Are the heater and defroster operational?

  Yes

  No

• Are the air conditioning fee from foul smell and operational?

  Yes

  No

• Are the dashboard lights operational?

  Yes

  No

• Are the gauges operational and show within the acceptable ranges?

  Yes

  No

• Are the interior compartment lights operational?

  Yes

  No

• Are the interior clean and free of loose objects?

  Yes

  No

• Are the driver & passenger seats are in a good and clean condition?

  Yes

  No

REQUIRED DOCUMENTATION

• Are the vehicle serviced according to the manufacturers schedule?

  Yes

  No

• Are the OR/CR always available?

  Yes

  No

• Is the vehicle manual always available?

  Yes

  No

• Note the date of the last service.

  Date

• Note the odometer reading at the last service.

STOCKS & SUPPLIES

• Are the car freshener and purifier always available at all times?

  Yes

  No

• Are the slippers always available at all times?

  Yes

  No

• Are the umbrella always available at all times? (2pcs)

  Yes

  No

• Are the blankets always available at all times?

  Yes

  No

• Are the pillows cleaned, free from dirt, free from foul smell and available at all times? (2pcs)

  Yes

  No

• Are the bottled water always available at all times?

  Yes

  No

• Are the ten (10) sky flakes always available at all times?

  Yes

  No

• Are the (10) of Yakult always available at all times?

  Yes

  No

• Are the big bottle of alcohol always available at all times?

  Yes

  No

• Are the facial tissue box always available at all times?

  Yes

  No

• Are the wet wipes always available at all times?

  Yes

  No

• Are the three (3) rugs free from foul smell, clean and always available at all times?

  Yes

  No

MEDICINE KIT

• Are the lomotil available and not expired?(6-12pcs)

  Yes

  No

• Are the white flower available and not empty? (1 Bottle)

  Yes

  No

• Are the betadine available and not empty?

  Yes

  No

• Are the alcohol available and not empty?

  Yes

  No

• Are anti-allergy 10mg available and not expired? (6-10pcs)

  Yes

  No

  N/A

• Are the gauze roll available and in good condition?

  Yes

  No

• Are the zerc available and not expired?(6-12pcs)

  Yes

  No

TOOLS

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

FIRST AID KIT

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

SIGNATURES

• Signature of inspector

  Sign

• Signature of driver / responsible person

  Sign

SUMMARY

• Final comments / conclusion

• Negative responses

• Positive responses

• Total responses

• Inspection rating