Title Page

  • Conducted on

  • Prepared by

  • Location

Event Details

  • Event Name

  • Event Date

  • Event Code

  • Committee Lead

Promotion of Event

  • Create webpage on FMA website showing measures being taken at events

  • Announce measures in newsletters & EDMs with link

  • Include link on registration pages

Venue and suppliers

  • Venue Checklist Completed and returned prior to booking

  • Confirm density rules are applied

  • Venue to provide confirmation of hygiene, decontamination

  • Approved food handling plan

  • Agreed social distance and visitor management in place

  • Record contact details on arrival

  • Isolation room availability

  • Confirm venue has this included along with precautionary procedures in place if used

  • Appropriate pedestrian wayfinding signage

Event Registration - website

  • All attendees have to complete registration with full details

  • Include check boxes on registration forms to confirm non-attendance if unwell on the day or just prior to event

  • Include shortcut to information on FMA COVID policies

  • Confirm travel in last 14 days

  • Confirm have you been in contact with anyone with COVID or cold like symptoms

Event - Lead up

  • Monitor COVID updates

  • Confirm committee nominated two COVID marshals

  • Confirm committee event lead and marshals have completed Commonwealth Government Online COVID training

Event - arrival/registration

  • Confirm venue layout prior to attendee arrival (adhering to density and social distancing rules)

  • Event coordinator or committee member to mark off each person upon entry (no pen sharing)

  • Confirm phone and emails captured are correct

  • Confirm travel in last 14 days

  • Confirm have you been in contact with anyone with COVID or cold like symptoms

Event - management

  • Confirm number of committee members attend event to provide suitable support for numbers in attendance for the duration of the event.

  • Identify COVID marshal/s to be responsible for adherence to current social distancing requirements and rules throughout the event, including:

  • Ensure attendees adhere to social distancing

  • Ensure any other rules are being followed throughout the event

  • Marshall to be key liaison with venue if no National Office representative available.

  • Announcements to be made in accordance with run sheet and include outline of participant expectations and this should be on a slide for visual presentation

  • Regular reminders to attendees to follow good hygiene practices, social distancing and avoid close physical contact


  • Incident reports - COVID marshal to be tasked with ensuring any incident are captured on incident report and communicated to National Office

  • Venue evaluation to be provided to Events Coordinator

  • Feedback provided to venue


  • COVID Marshall (1) Name

  • Signed

  • COVID Marshall (2) Name

  • Signed

  • Form completed by: Name

  • Signed

  • Date

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.