FMA - 3.5 Event COVID Management Checklist

• Conducted on

  Date

• Prepared by

• Location
  Address

• Event Name

• Event Date

• Event Code

• Committee Lead

Promotion of Event

• Create webpage on FMA website showing measures being taken at events

• Announce measures in newsletters & EDMs with link

• Include link on registration pages

Venue and suppliers

• Venue Checklist Completed and returned prior to booking

• Confirm density rules are applied

• Venue to provide confirmation of hygiene, decontamination

• Approved food handling plan

• Agreed social distance and visitor management in place

• Record contact details on arrival

• Isolation room availability

• Confirm venue has this included along with precautionary procedures in place if used

• Appropriate pedestrian wayfinding signage

Event Registration - website

• All attendees have to complete registration with full details

• Include check boxes on registration forms to confirm non-attendance if unwell on the day or just prior to event

• Include shortcut to information on FMA COVID policies

• Confirm travel in last 14 days

• Confirm have you been in contact with anyone with COVID or cold like symptoms

Event - Lead up

• Monitor COVID updates

• Confirm committee nominated two COVID marshals

• Confirm committee event lead and marshals have completed Commonwealth Government Online COVID training

Event - arrival/registration

• Confirm venue layout prior to attendee arrival (adhering to density and social distancing rules)

• Event coordinator or committee member to mark off each person upon entry (no pen sharing)

• Confirm phone and emails captured are correct

• Confirm travel in last 14 days

• Confirm have you been in contact with anyone with COVID or cold like symptoms

Event - management

• Confirm number of committee members attend event to provide suitable support for numbers in attendance for the duration of the event.

• Identify COVID marshal/s to be responsible for adherence to current social distancing requirements and rules throughout the event, including:

• Ensure attendees adhere to social distancing

• Ensure any other rules are being followed throughout the event

• Marshall to be key liaison with venue if no National Office representative available.

• Announcements to be made in accordance with run sheet and include outline of participant expectations and this should be on a slide for visual presentation

• Regular reminders to attendees to follow good hygiene practices, social distancing and avoid close physical contact

Reporting

• Incident reports - COVID marshal to be tasked with ensuring any incident are captured on incident report and communicated to National Office

• Venue evaluation to be provided to Events Coordinator

• Feedback provided to venue

Signatories

• COVID Marshall (1) Name

• Signed

  Sign

• COVID Marshall (2) Name

• Signed

  Sign

• Form completed by: Name

• Signed

  Sign

• Date