• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel


  • Company policies displayed (principal employer)

  • Contractor policies displayed (village operator)

  • Management plans/procedures are in place related to occupational health and safety

  • Management plans/procedures are in place related to training

  • Management plans/procedures are in place related to fitness for work (e.g. alcohol, drugs)

  • Management plans/procedures are in place related to bullying, violence and aggression

  • Management plans/procedures are in place related to employee assistance programme (EAP)

  • There are systems for workplace injury and incident reporting

  • There is a system for hazard reporting that identifies actions (both open and closed)

  • There is a system demonstrating employees procedural sign-off (safe work instruction)

  • There is a current training matrix that is available to employees

  • First aid facility (equipment) is available

  • First aid personnel are available


  • The village has a manager, or a person is appointed as a village manager by the Registered Manager of the mining operation

  • The manager or appointed manager is familiar with the reporting requirements under the MSIA and MSIR

  • Managers and supervisors are provided with training (e.g. bullying awareness, communication, supervision)

  • Adequate supervision has been provided for the size of the workplace (e.g. 1 supervisor for every 8 – 12 workers)

  • A risk assessment for the village has been completed and is kept up-to-date

  • There is a change management process in place

  • A noise report has been completed by a competent person

  • An emergency management plan has been developed and implemented at the village (e.g. fires, cyclones, routes, muster points)

  • There are security measures in place at the village


  • An employer(s) general induction is available and implemented

  • A site-specific induction is available and implemented

  • Employees are provided with appropriate training (e.g. bullying awareness, communication, risk management)

  • Employees are given adequate instruction and training in safety procedures and safe systems of work

  • Employees are trained in manual handling

  • Employees are trained in chemical handling and use of safety data sheets (SDS)

  • Employees hold necessary, current high risk work licence (e.g. forklift, EWP)

  • Employees are trained in firefighting (e.g. fire extinguisher use)

  • Employees are trained in fatigue management and prevention

  • Employees are trained in emergency preparedness (e.g. evacuation, cyclone)

  • Employees are trained and assessed as competent to operate light vehicles around heavy mine equipment

  • Employees are trained in traffic management (e.g. mining access, haul roads, vehicle and pedestrian separation)

  • Employees and supervisors carry out personal workplace inspections (e.g. ‘Take 5’)

  • Employees hold speciality competencies (e.g. snake handling, operating chain saws, ride-on mowers, golf buggy carts) where appropriate


  • Safety data sheets (SDS) are available and appropriate to the inventory in each area or location

  • Bulk cleaning fluids stored within bund containment

  • Sufficient dangerous goods safety signage is displayed

  • There are procedures in place at the village for:<br>• a potable water testing program (e.g. reverse osmosis plant)<br>• a vermin control program (e.g. dingoes, mice, mosquitoes)<br>and associated hazards (e.g. chemicals, poisons) are controlled<br>

  • Fire extinguishers are in-date, located and signed appropriately

  • Chemical storage cupboards are lockable, clearly marked and segregated accordingly

  • Employees have adequate instruction and training in the appropriate use of biological controlling chemicals (e.g. disinfectant, herbicide, mould prevention)


  • A traffic management plan for the village has been developed and implemented

  • Walkways and handrails are adequately maintained

  • Steps and ramps are adequately maintained

  • Lighting (e.g. buildings, pathways, parking) is adequately maintained

  • Traffic management procedures (e.g. entry or exit, loading and unloading, spotting) have been developed and are implemented

  • Traffic controls (e.g. signage, crossings, parking areas, bus laydown) are adequately maintained


  • Trolleys and manual lift forks are provided, fit-for-purpose, clearly load-rated and maintained

  • Load rating of shelving is adequate and shelving is stable

  • Items are stored in a stable manner and not overloaded (as per item no. 6.2)

  • Items stored appropriately, so they are not too heavy for the height they are stored at and the method of retrieval (e.g. manual handling)

  • Safe access and egress from all cool rooms (exit from inside must be possible)

  • Loading areas and stores are maintained and free from hazards

  • Loading bay maintained in a safe condition (e.g. stops, rails, barricades)


  • Access to work areas should be clear and free of hazards

  • Guarding is in place where appropriate (e.g. rotating and cutting equipment)

  • Adequate storage is available for all utensils (e.g. frying pans, pots, trays)

  • Hygiene and food temperature procedures are appropriately maintained (e.g. handling raw and cooked food, washing-up facilities, floors, containers, bain maries)

  • Hot surfaces are protected and appropriately signed

  • Appropriate personal protective equipment (PPE) for food preparation (e.g. cut resistant gloves, aprons, rubber gloves, hair nets) is supplied and utilised

  • Wet areas have non-slip flooring or mats


  • SHRep(s) have been appointed

  • Election of SHRep(s) was by secret ballot

  • Notification of election of SHRep(s) given to elected person, employer and to State mining engineer

  • SHRep(s) have attended an introductory course within the first 12 months of being elected

  • Facilities and assistance are provided to SHRep(s)

  • Managers and SHRep(s) are aware of the functions of a SHRep

  • SHRep(s) permitted to attend safety committee meetings

  • SHRep(s) notified without delay of any accident or occurrence in a part of the mine where employees who are represented work.

  • In the event of an accident or incident SHRep(s) carry out an appropriate investigation

  • There is a process in place to ensure a SHRep(s) or worker is not disadvantaged by any employer for raising a health and safety issue

  • There is a procedure in place to resolve any conflicting safety and health issues


  • Employees are provided with adequate PPE as is practicable, to protect them against hazards, without cost to the employees

  • Employees wear or use PPE provided to protect them against any hazards

  • Employees are properly fitted with such PPE and are properly instructed in its use by a competent person

  • Employees must ensure that loose clothing, personal adornments and hair are confined so as to prevent entanglement with any machinery, electrical equipment or other device in the workplace

  • All personnel wear properly adjusted and securely fastened seatbelts when driving or travelling in vehicles


  • Floors are adequately maintained and are kept clear of trip hazards

  • Exercise facilities at the village are adequately maintained and there is a procedure for their safe use (e.g. induction and instruction for equipment)

  • There is a process for collecting and disposing of rubbish (manual or mechanical), and equipment is adequately maintained (e.g. purpose-built, trailer with cage)

  • All areas have an acceptable level of housekeeping, so no person is exposed to a hazard

  • Fire alarms are installed in all buildings and rooms

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