Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
ADMINISTRATION
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Company policies displayed (principal employer)
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Contractor policies displayed (village operator)
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Management plans/procedures are in place related to occupational health and safety
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Management plans/procedures are in place related to training
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Management plans/procedures are in place related to fitness for work (e.g. alcohol, drugs)
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Management plans/procedures are in place related to bullying, violence and aggression
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Management plans/procedures are in place related to employee assistance programme (EAP)
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There are systems for workplace injury and incident reporting
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There is a system for hazard reporting that identifies actions (both open and closed)
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There is a system demonstrating employees procedural sign-off (safe work instruction)
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There is a current training matrix that is available to employees
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First aid facility (equipment) is available
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First aid personnel are available
MANAGEMENT
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The village has a manager, or a person is appointed as a village manager by the Registered Manager of the mining operation
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The manager or appointed manager is familiar with the reporting requirements under the MSIA and MSIR
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Managers and supervisors are provided with training (e.g. bullying awareness, communication, supervision)
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Adequate supervision has been provided for the size of the workplace (e.g. 1 supervisor for every 8 – 12 workers)
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A risk assessment for the village has been completed and is kept up-to-date
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There is a change management process in place
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A noise report has been completed by a competent person
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An emergency management plan has been developed and implemented at the village (e.g. fires, cyclones, routes, muster points)
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There are security measures in place at the village
TRAINING REQUIREMENTS AND COMPETENCIES
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An employer(s) general induction is available and implemented
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A site-specific induction is available and implemented
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Employees are provided with appropriate training (e.g. bullying awareness, communication, risk management)
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Employees are given adequate instruction and training in safety procedures and safe systems of work
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Employees are trained in manual handling
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Employees are trained in chemical handling and use of safety data sheets (SDS)
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Employees hold necessary, current high risk work licence (e.g. forklift, EWP)
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Employees are trained in firefighting (e.g. fire extinguisher use)
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Employees are trained in fatigue management and prevention
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Employees are trained in emergency preparedness (e.g. evacuation, cyclone)
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Employees are trained and assessed as competent to operate light vehicles around heavy mine equipment
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Employees are trained in traffic management (e.g. mining access, haul roads, vehicle and pedestrian separation)
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Employees and supervisors carry out personal workplace inspections (e.g. ‘Take 5’)
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Employees hold speciality competencies (e.g. snake handling, operating chain saws, ride-on mowers, golf buggy carts) where appropriate
DANGEROUS GOODS
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Safety data sheets (SDS) are available and appropriate to the inventory in each area or location
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Bulk cleaning fluids stored within bund containment
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Sufficient dangerous goods safety signage is displayed
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There are procedures in place at the village for:<br>• a potable water testing program (e.g. reverse osmosis plant)<br>• a vermin control program (e.g. dingoes, mice, mosquitoes)<br>and associated hazards (e.g. chemicals, poisons) are controlled<br>
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Fire extinguishers are in-date, located and signed appropriately
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Chemical storage cupboards are lockable, clearly marked and segregated accordingly
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Employees have adequate instruction and training in the appropriate use of biological controlling chemicals (e.g. disinfectant, herbicide, mould prevention)
TRAFFIC (AND PEDESTRIAN) MANAGEMENT
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A traffic management plan for the village has been developed and implemented
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Walkways and handrails are adequately maintained
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Steps and ramps are adequately maintained
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Lighting (e.g. buildings, pathways, parking) is adequately maintained
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Traffic management procedures (e.g. entry or exit, loading and unloading, spotting) have been developed and are implemented
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Traffic controls (e.g. signage, crossings, parking areas, bus laydown) are adequately maintained
STORAGE (DRY AND CHILLED)
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Trolleys and manual lift forks are provided, fit-for-purpose, clearly load-rated and maintained
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Load rating of shelving is adequate and shelving is stable
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Items are stored in a stable manner and not overloaded (as per item no. 6.2)
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Items stored appropriately, so they are not too heavy for the height they are stored at and the method of retrieval (e.g. manual handling)
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Safe access and egress from all cool rooms (exit from inside must be possible)
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Loading areas and stores are maintained and free from hazards
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Loading bay maintained in a safe condition (e.g. stops, rails, barricades)
FOOD PREPARATION AREAS
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Access to work areas should be clear and free of hazards
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Guarding is in place where appropriate (e.g. rotating and cutting equipment)
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Adequate storage is available for all utensils (e.g. frying pans, pots, trays)
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Hygiene and food temperature procedures are appropriately maintained (e.g. handling raw and cooked food, washing-up facilities, floors, containers, bain maries)
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Hot surfaces are protected and appropriately signed
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Appropriate personal protective equipment (PPE) for food preparation (e.g. cut resistant gloves, aprons, rubber gloves, hair nets) is supplied and utilised
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Wet areas have non-slip flooring or mats
SAFETY AND HEALTH REPRESENTATIVES [SHREP(S)]
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SHRep(s) have been appointed
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Election of SHRep(s) was by secret ballot
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Notification of election of SHRep(s) given to elected person, employer and to State mining engineer
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SHRep(s) have attended an introductory course within the first 12 months of being elected
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Facilities and assistance are provided to SHRep(s)
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Managers and SHRep(s) are aware of the functions of a SHRep
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SHRep(s) permitted to attend safety committee meetings
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SHRep(s) notified without delay of any accident or occurrence in a part of the mine where employees who are represented work.
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In the event of an accident or incident SHRep(s) carry out an appropriate investigation
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There is a process in place to ensure a SHRep(s) or worker is not disadvantaged by any employer for raising a health and safety issue
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There is a procedure in place to resolve any conflicting safety and health issues
PERSONAL PROTECTIVE EQUIPMENT (PPE)
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Employees are provided with adequate PPE as is practicable, to protect them against hazards, without cost to the employees
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Employees wear or use PPE provided to protect them against any hazards
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Employees are properly fitted with such PPE and are properly instructed in its use by a competent person
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Employees must ensure that loose clothing, personal adornments and hair are confined so as to prevent entanglement with any machinery, electrical equipment or other device in the workplace
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All personnel wear properly adjusted and securely fastened seatbelts when driving or travelling in vehicles
GENERAL ASPECTS
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Floors are adequately maintained and are kept clear of trip hazards
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Exercise facilities at the village are adequately maintained and there is a procedure for their safe use (e.g. induction and instruction for equipment)
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There is a process for collecting and disposing of rubbish (manual or mechanical), and equipment is adequately maintained (e.g. purpose-built, trailer with cage)
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All areas have an acceptable level of housekeeping, so no person is exposed to a hazard
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Fire alarms are installed in all buildings and rooms