FSC group audit

• Company name:

• Company address:

• Certificate number:

• Certificate date:

• Primary activity:

• Secondary activity:

• Sales process:

• Staff numbers:

• Turnover in forest based products:

• Is controlled wood bought or sold?

  Yes

  No

  N/A

• Is the company outsourcing?

  Yes

  No

  N/A

• Is non- certified entering the process for CW certfication?

  Yes

  No

  N/A

• Scheme manager:

• Contact number:

• Email address:

• Company website:

• Prepared by

• Start date and time:

  Date

• Finish date and time:

  Date

• Name of certifier:

• Date finalised:

  Date

• Please record any changes to the scope of the certificate:

• Staff interviewed:

• Type of processes managed internally (company description):

• What are the critical control points about the CoC management and how are they managed by the company?

• Does the company have access to the standards?

  Yes

  No

  N/A

• Does the company have a chain of custody policy that states they will establish, implement and maintain their chain of custody scheme and commit to the FSC values as defined in FSC-POL-01-004 by signing a self-declaration

  Yes

  No

  N/A

• Does the company have current written procedures for the group chain of custody ?

  Yes

  No

  N/A

• Are all staff trained to the up-to-date procedures to ensure their competence in implementing the CoC management system? Have all relevant staff demonstrated awareness of the company's procedures?

• Does the company have a current and up to date product group schedule? Does this match the CATG's product group list?

  Yes

  No

  N/A

• Has the company developed an organisational structure showing staff roles and responsibilities applied to the chain of custody scheme?

  Yes

  No

  N/A

• Does the company have a complaints procedure?

  Yes

  No

  N/A

• Has the company had any complaints regarding FSC?

• Does the company have an non-conforming products procedures?

  Yes

  No

  N/A

• Has the company detected any non-conforming products?

• Does the company has a transaction verification and fibre testing procedure? Have they had any requests?

• Does the central office manage the group scheme and maintain current documentation for the group member?

  Yes

  No

  N/A

• Has the central office ensured the scheme manager has completed a group member consent form?

  Yes

  No

  N/A

• Has the central office ensured the group member has closed all NCs?

  Yes

  No

  N/A

Material sourcing

• Has the company established and maintained records of all suppliers including name, product type and certificate number? Can the company demonstrate the validity check?

• Has the company checked the supplier’s sale and delivery documentation to confirm that: a) the supplied material type and quantities are in conformity to the supplied documentation; b) the FSC claim is specified; c) the supplier’s FSC Chain of Custody or FSC Controlled Wood code is quoted for material supplied with FSC claims.

Material handling

• In cases where there is a risk of non-eligible inputs entering FSC product groups, has the company implemented one or more of the following segregation methods: a) physical separation of materials; b) temporal separation of materials; c) identification of materials.

FSC material and products records

• Is the company processing? Does the company keep records of processing? Add the details on processing, the controls and conversion factors

• Has the company maintained up-to-date material accounting records (e.g. spreadsheets, production control software) of materials and products in the scope of the FSC certificate, including: a) inputs: supplier’s sales document number, date, quantities, and material category including the percentage or credit claim (if applicable); b) outputs: sales document number, date, product description, quantities, FSC claim, and applicable claim period or job order; c) FSC percentage calculations (if applicable)

• If the company is certified to FSC and other forestry certification schemes AND if they have inputs and outputs that simultaneously carry claims from these schemes, does the company demonstrate that the quantities of products are not inappropriately counted multiple times?

• Has the company prepared reports of annual volume summaries demonstrating that the quantities of output products sold with FSC claims are compatible with the quantities of inputs, any existing inventory, their associated output claims, and the conversion factor(s) by product group

Sales

• Does the company ensure that sales documents (physical or electronic) issued for products sold with FSC claims include the following information: a) name and contact details of the organization; b) information to identify the customer, such as name and address of the customer (except for sales to end consumers); c) date when the document was issued; d) product name or description; e) quantity of products sold; f) the organization’s FSC certificate code associated with FSC-certified products and/or FSC Controlled Wood code associated with FSC Controlled Wood products; g) a clear indication of the FSC claim for each product item

• For each product group, has the company specified claim periods or job orders for making single FSC claims?

• When the inputs belong to one FSC material category does the product carry the same claim? In case of multiple inputs. Is there a correct combination of FSC input claims and determination of output claims: A. input(s) of the same category or, B. inputs (combination) of different categories (lowest category)

• Does the company: A. establish product groups that belong to the same product type (in accordance with FSC-STD-40-004a), and are controlled under the same FSC control system? B. maintain an up do date list of product groups? The list shall include a. product type, b. FSC output claim, c. species (common and scientific name)

Trademark and labelling

• Are all trademarks (on and off product) seen during the audit: a). correct according to the current trademark standard? b). approved by CATG and recorded on TUMS?

• Does the company use the on product label?

Compliance with timber legality legislation

• Does the company have procedures to ensure that the import and/or export of FSC certified products by the company conform to all applicable trade and customs laws (if the CH exports and/or imports FSC products)?

• Does the company commit to occupational health and safety? Please record, as a minimum, the name of the appointed OHAS representative, training, procedures.

Outsourcing

• Has the company established an outsourcing agreement with each non-FSC-certified contractor? Please check that all minimum contents are included.

  Yes

  No

  N/A

• Does the company provide documented procedures to its non-FSC Certified contractor(s) that ensure:<br>a. the material under the contractor’s responsibility shall not be mixed or contaminated with any other material during the outsourced activity;<br>b. the contractor shall keep records of inputs, outputs, and delivery documentation associated with all material covered by the outsourcing agreement;<br>c. if the contractor applies the FSC label to the product on behalf of the company, the contractor shall only label the eligible products produced under the outsourcing agreement

  Yes

  No

  N/A

• Does the company identify the sales or delivery documents (or both) of materials sent for outsourcing following the requirements specified in Clause 5.1?

  Yes

  No

  N/A

• If the company acts as an FSC-certified contractor providing services to other contracting organisations, is outsourcing included in the scope of its FSC certificate and are controls in place?

  Yes

  No

  N/A

Core Labour

• Has the company signed and displayed the CATG core labour policy?