Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Audit Performed

Records

  • 1 - Does the vendor maintain the VLSM in current revision?

  • 2 - Are vendor personnel properly trained and are training records maintained on file and available for review?

  • 3 - Does the vendor's file reflect the current designated trainer?

  • 4 - Are all required checks being accomplished on fuel storage facility?

  • 5 - Are all required checks being accomplished on re-fuelers?

  • 6 - Are all filter elements replaced in accordance with acceptable standards?

  • 7 - Are meter calibration records current for storage facility and re-fuelers?

  • 8 - Are milipore records current for storage facility and re-fuelers?

  • 9 - Are required tank inspection and cleaning records current?

  • 10 - Does the vendor have a procedure for notifying Trans States Airlines when new, additional, replacement or modified equipment is placed into service?

  • 11 - Have any waivers been issues in the last twelve months? (If yes, obtain a copy)

  • 12 - Do the vendor's records indicate when equipment is out of service?

  • 13 - When equipment is returned to service, are the proper checks completed?

  • 14 - Trans States Airlines has evaluated contractor's forms found acceptable in lieu of forms found in the Trans States Airlines - Vendor Line Service Manual.

  • 15 - Does the vendor have a roster showing name, initials, and employment number if used when signing off on paperwork?

  • 16 - Are hose certifications current?

  • 17 - Is the master pressure gauge calibration current?

  • 18 - Does the vendor maintain cathodic protection inspection records? (For underground storage and hydrant systems only)

  • 19 - Does the vendor maintain fuel receipt bill of lading, and is it properly documented?

Storage Facility and Loading Dock

  • Storage Tank Sampling (tank #, last cleaned, last inspected)

  • Filter Sampling (Vessel ID, last filter change)

  • 1 - Is the general appearance of storage facility clean and neat?

  • 2 - Is the are free of evidence of fuel leaks?

  • 3 - Perform the White Bucket Test on sump drains on jet fuel tanks. Are the results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.

  • 4 - Perform the White Bucket Test on filter jet fuel vessel sump drains. Are the results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.

  • 5 - Are all valves and switches clearly marked and kept free of obstructions?

  • 6 - Are No Smoking, Flammable, Emergency Shutoff, and product identification signs prominently displayed?

  • 7 - Is filter vessel placarded to indicate month and year of last filter change?

  • 8 - Are hoses, swivels, and nozzles in good, operational condition?

  • 9 - Are grounding reels, cables and clamps in place and in good, operational condition?

  • 10 - Are fire extinguishers present, inspection tags current, seals in place and fire extinguishers properly charged?

  • 11 - Are pressure gauges checked and replaced if defective?

  • A) Are pressure gauges calibrated annually?

  • 12 - Is all fueling equipment properly identified, and are required placards, instructions, signs, etc. in place and legible?

  • 13 - Are filter/separators equipped with all required equipment, meet API specifications?

Re-Fuelers

  • Re-Fueler Sampling (truck #, truck type, capacity, filter type, date filter change, date of last annual)

  • 1 - Are re-fuelers in good condition?

  • A) Is re-fueler free of any evidence of fuel leaks?

  • B) Are windows free of crack and crazing?

  • C) Are hoses, swivels, and nozzles in place and in good, operational condition?

  • D) Are swivel retention devices equipped with at least two levels of redundancy, such as collar lock rings and collar retention screws secured by safety wire?

  • E) Are grounding reels, cables, and clamps in place and in good, operational condition?

  • F) Are hose/dust covers installed?

  • G) Are required fire extinguishers present, inspection tags current, seals in place and properly charged?

  • H) Deadman Control System (Check for evidence of blocking)

  • I) Safety Interlock System (Verify Function)

  • J) Pressure Control Systems (Verify Upper Limit)

  • K) Fueling Pressure Gauge

  • L) Emergency Shut-Off System (Properly identified with method of Operation)

  • M) Manual Shut-Off System

  • N) Nozzle Screens

  • O) Calibrated Product Meter (Verify seal is intact)

  • 2 - Check for the following signs and placards:

  • A) Product identification on each side and rear

  • B) "FLAMMABLE" on each side and rear

  • C) "NO SMOKING" on two sides and in cab of vehicle

  • D) "EMERGENCY FUEL SHUT-OFF" by each shut-off control

  • E) External signs for enclosed fire extinguishers

  • F) Placard identifying nozzle fueling pressure

  • G) Placard identifying filter DPI

  • H) Placards identifying filter tank drains

  • I) Placard showing last date (Month/Year) filter was changed or single element test was performed

  • J) Placards identifying location of brake interlock override switch, and correct type of breakaway wire

  • K) Confined space entry placards at entry points into tanker storage manways

  • 3 - Do filter/separators or fuel monitors meet current API specifications and have all required equipment?

  • 4 - Perform White Bucket Test on each tank compartment.

  • A) Are results acceptable?

  • B) Number of sumps taken to achieve acceptable sample.

  • 5 - Perform White Bucket Test on filter vessel sump.

  • A) Are results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.

Sign Off

  • FINDINGS/COMMENTS

  • Representative Signature

  • I certify the questions, as stated above, we're satisfied at the time of the inspection, unless otherwise noted.

  • Auditor's Signature

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