Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Audit Performed
Records
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1 - Does the vendor maintain the VLSM in current revision?
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2 - Are vendor personnel properly trained and are training records maintained on file and available for review?
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3 - Does the vendor's file reflect the current designated trainer?
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4 - Are all required checks being accomplished on fuel storage facility?
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5 - Are all required checks being accomplished on re-fuelers?
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6 - Are all filter elements replaced in accordance with acceptable standards?
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7 - Are meter calibration records current for storage facility and re-fuelers?
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8 - Are milipore records current for storage facility and re-fuelers?
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9 - Are required tank inspection and cleaning records current?
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10 - Does the vendor have a procedure for notifying Trans States Airlines when new, additional, replacement or modified equipment is placed into service?
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11 - Have any waivers been issues in the last twelve months? (If yes, obtain a copy)
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12 - Do the vendor's records indicate when equipment is out of service?
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13 - When equipment is returned to service, are the proper checks completed?
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14 - Trans States Airlines has evaluated contractor's forms found acceptable in lieu of forms found in the Trans States Airlines - Vendor Line Service Manual.
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15 - Does the vendor have a roster showing name, initials, and employment number if used when signing off on paperwork?
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16 - Are hose certifications current?
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17 - Is the master pressure gauge calibration current?
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18 - Does the vendor maintain cathodic protection inspection records? (For underground storage and hydrant systems only)
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19 - Does the vendor maintain fuel receipt bill of lading, and is it properly documented?
Storage Facility and Loading Dock
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Storage Tank Sampling (tank #, last cleaned, last inspected)
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Filter Sampling (Vessel ID, last filter change)
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1 - Is the general appearance of storage facility clean and neat?
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2 - Is the are free of evidence of fuel leaks?
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3 - Perform the White Bucket Test on sump drains on jet fuel tanks. Are the results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
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4 - Perform the White Bucket Test on filter jet fuel vessel sump drains. Are the results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
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5 - Are all valves and switches clearly marked and kept free of obstructions?
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6 - Are No Smoking, Flammable, Emergency Shutoff, and product identification signs prominently displayed?
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7 - Is filter vessel placarded to indicate month and year of last filter change?
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8 - Are hoses, swivels, and nozzles in good, operational condition?
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9 - Are grounding reels, cables and clamps in place and in good, operational condition?
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10 - Are fire extinguishers present, inspection tags current, seals in place and fire extinguishers properly charged?
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11 - Are pressure gauges checked and replaced if defective?
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A) Are pressure gauges calibrated annually?
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12 - Is all fueling equipment properly identified, and are required placards, instructions, signs, etc. in place and legible?
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13 - Are filter/separators equipped with all required equipment, meet API specifications?
Re-Fuelers
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Re-Fueler Sampling (truck #, truck type, capacity, filter type, date filter change, date of last annual)
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1 - Are re-fuelers in good condition?
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A) Is re-fueler free of any evidence of fuel leaks?
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B) Are windows free of crack and crazing?
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C) Are hoses, swivels, and nozzles in place and in good, operational condition?
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D) Are swivel retention devices equipped with at least two levels of redundancy, such as collar lock rings and collar retention screws secured by safety wire?
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E) Are grounding reels, cables, and clamps in place and in good, operational condition?
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F) Are hose/dust covers installed?
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G) Are required fire extinguishers present, inspection tags current, seals in place and properly charged?
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H) Deadman Control System (Check for evidence of blocking)
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I) Safety Interlock System (Verify Function)
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J) Pressure Control Systems (Verify Upper Limit)
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K) Fueling Pressure Gauge
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L) Emergency Shut-Off System (Properly identified with method of Operation)
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M) Manual Shut-Off System
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N) Nozzle Screens
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O) Calibrated Product Meter (Verify seal is intact)
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2 - Check for the following signs and placards:
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A) Product identification on each side and rear
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B) "FLAMMABLE" on each side and rear
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C) "NO SMOKING" on two sides and in cab of vehicle
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D) "EMERGENCY FUEL SHUT-OFF" by each shut-off control
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E) External signs for enclosed fire extinguishers
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F) Placard identifying nozzle fueling pressure
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G) Placard identifying filter DPI
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H) Placards identifying filter tank drains
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I) Placard showing last date (Month/Year) filter was changed or single element test was performed
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J) Placards identifying location of brake interlock override switch, and correct type of breakaway wire
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K) Confined space entry placards at entry points into tanker storage manways
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3 - Do filter/separators or fuel monitors meet current API specifications and have all required equipment?
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4 - Perform White Bucket Test on each tank compartment.
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A) Are results acceptable?
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B) Number of sumps taken to achieve acceptable sample.
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5 - Perform White Bucket Test on filter vessel sump.
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A) Are results acceptable?<br>NOTE: The White Bucket Test MUST be done with a white bucket. A Steel bucket will not show the true color of the fuel. A blue, green, or red color indicates that it is AVGAS and not Jet fuel.
Sign Off
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FINDINGS/COMMENTS
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Representative Signature
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I certify the questions, as stated above, we're satisfied at the time of the inspection, unless otherwise noted.
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Auditor's Signature