Q-RMP Standard 2.07 BRC 4.13 Pest Control

  • Are all electric fly killers operational

  • Are all bait boxes attached?

  • Were there no changes to cleaning work instructions or routines in the last month?

  • Did cleaners sign training records?

  • Has cleaning training been conducted within a year of this internal audit?

Sanitation and Hygiene - Cleaning Supervision and Methods

  • Are personnel carrying out the cleaning effectively supervised?

  • Do cleaning supervisors/managers check cleaning jobs both during and on completion to ensure satisfactory standards are achieved?

  • Are standards to be achieved signed off by a responsible member of management to confirm acceptability of standards?

  • Are cleaning standards in general acceptable and do records match this acceptability?

Sanitation and Hygiene - Assessment of Finished Cleaning Standards

  • Does an independent member of the factory management team, who has sound knowledge of the factory and the standards required, check finished cleaning standards at an appropriate frequency?

  • Are records of checks, including corrective action in the event of unsatisfactory standards maintained?

  • Is the hygiene system reviewed on an annual basis?

  • Is the hygiene maintained where applicable?

Sanitation and Hygiene - Cleaning Equipment

  • Is equipment used for cleaning fit for purpose of use?

  • Is cleaning equipment color coded to distinguish between uses and areas?

  • Is cleaning equipment part of a regular cleaning and disinfection regime?

  • Is cleaning equipment stored in such a manner as to prevent contamination and ensure good hygiene?

  • Is cleaning equipment storage areas fit for the purpose thereof?

Sanitation and Hygiene - Cleaning Chemicals

  • Does the chemical supplier have ISO9002 or equivalent certification?

  • Do chemical suppliers have the SABS permit to apply the certification mark SABS1828:2000 for cleaning chemicals for use in the food industry and/or SABS 1853:2001 for disinfectants and detergents for use in the food industry?

  • Are Material and Safety Data Sheets in place?

  • Is there a copy of MSDS in the chemicals room?

  • Are containers color-coded to assist with easy identification of product types?

  • Are containers labelled with a pre-printed laminated label containing information as per GMP?

  • Is a chart for correct dilution of chemicals displayed in chemical storage room?

  • Are containers issued to cleaning staff clearly marked with name and type of chemical, date and dilution?

Sanitation and Hygiene - Equipment Cleaning

  • Are key requirements in place where food processing equipment are cleaned?

  • Are equipment cleaning procedures in place?

  • Are equipment cleaning procedures designed, controlled and maintained to ensure adequate cleaning of equipment?

  • Are detergents and disinfectants used for cleaning equipment fit for purpose?

  • Is equipment used for cleaning of machines fit for purpose and properly maintained?

  • Is cleaning of equipment efficient?

  • Are routine operational checks conducted at frequencies based on the operational characteristics of the equipment, as well as established risk and manufacturer's recommendations?

  • Are detailed records of cleaning readily available and up to date according to cleaning frequency?

  • Are detailed cleaning procedures for factory equipment available?

  • Are machine operators trained against cleaning procedures?

Sanitation and Hygiene - Pest Prevention and Control

  • Is a suitable pest prevention and control system in operation?

  • Does the scope of pest control and prevention cover the whole site?

  • Is documentation specific to the site and readily available for review by any auditor or technologist?

  • In the past month, no infestations have been observed that could have caused contamination in the finished product, raw materials and/or packaging material?

  • No issues have been reported and logged in the past month?

  • No pest sightings observed?

  • Is a contractor used that meets all the relevant legal, governmental or in-house requirements?

  • Is an organization chart available that clearly shows the senior management team and operational management team, and are phone numbers including emergency contacts available?

  • Does the contractor have a training facility available to them which meets at least NCPC or National Certificate in Pest Control Standards?

  • Are service technicians fully trained to have at least six months practical experience prior to assuming responsibility for operations?

  • Does the contractor have ready access to an Entomologist, Biologist, or other suitably qualified and experienced person, and have a speedy pest identification service available to clients?

  • Can contractor demonstrate methods to keep up to date on new products and developments relating to pest issues as well as legislative changes?

  • Do the contractors provide proof of compliance to compensation requirements?

  • Do contractors comply with personal,public and environmental safety requirements?

  • Have contractors confirmed in writing that pest control facilities are available 24 hours per day, 7 days per week?

  • Is contractor manager specifically allocated and meets with relevant site manager at least twice per year to discuss pest control and prevention standards?

  • Is there a contractors service agreement and is it specific to the site?

  • Are a minimum of 8 annual inspections done, every 5 to 7 weeks at least?

  • Are follow up visits conducted?

  • Are quarterly in-depth inspections conducted by a suitable auditor?

  • Are at least one night audit done per year?

  • Is a detailed, controlled and dated floor map of the factory in place in the Ecolab file?

  • Is a departmental checklist contained in the front section of the management file?

  • Are detailed monitoring logs provided for rodent, insect monitors and electric fly killing units, fly bags or any other monitoring or control devices?

  • Is trend analysis conducted on pest activity?

  • Is a pesticide usage log provided?

  • Are detailed action reports provided?

  • Are bait blocks used and no liquid/powder/acute baits unless justified and controlled?

  • Baits retained in a locked or inaccessible bait box?

  • Does cockroach activity treatment follow a logical series of steps?

  • Are breeding sites for both insects and rodents prevented both inside and outside?

  • Is treatment for flying insects controlled to prevent contamination of facility, packaging and product?

  • No pest activity sighted during this audit?

  • No pest proofing issues noted in the audit?

Sanitation and Hygiene - Training of general staff members

  • Have all staff members undergone hygiene training?

  • Are records available for hygiene training?

Sanitation and Hygiene - Personal Practices

  • Are sufficient washing facilities provided with a continuous supply of water at a suitably controlled temperature minimum 45C?

  • Are hand washing facilities located at all entrances to production areas and at easily accessible locations throughout the factory?

  • Are hands washed before starting work and as necessary throughout the day?

  • Are open cuts, abrasions or burns covered with ideally a metal detectable blue waterproof dressing?

  • Are suitable areas with adequate ventilation available for smoking?

  • Is a suitable policy restricting the wearing of jewelry in place?

  • No eating is allowed in areas other than designated therefore?

  • No personal items are taken into production, storage or engineering areas?

  • No heavy perfume/aftershave/false eyelashes/false fingernails?

  • Are all visitors and contractors made aware of the company's personal hygiene standards and do they sign to indicate their acceptance and understanding of the company rules?

  • Do all staff members have a set of personal hygiene rules/standards which they must sign to indicate acceptance of company rules?

Sanitation and Hygiene - Medical Screening

  • Do all employees complete a medical questionnaire prior to employment to assess their fitness for work in a food manufacturing environment?

  • Is there a suitable policy in place covering return to work after leave/sickness and where applicable foreign travel?

  • No investigations of any food borne illnesses of staff carried out?

  • Do all external visitors to food factory complete health assessment prior to entering factory?

  • Is a document available detailing all aspects of the company's health screening policy?

Sanitation and Hygiene - Staff Ameneties

  • Are suitable staff toilets provided, including hand wash basins, soap dispensers and paper or continuous cloth dispenser systems?

  • Are staff provided with suitable lockers in which to store personal items?

  • Is a suitable canteen provided for staff in which food can be stored and consumed?

  • Is food prepared and cooked for staff and do management ensure good GMP, hygiene and housekeeping standards that mirror factory?

Sanitation and Hygiene - Inspection point

  • Green coffee area - pallets

  • Green coffee area - dumping hole

  • Green coffee area - floor and walls

  • Green coffee area - general

  • Factory - general

  • Factory - conveyors, cable trays and piping

  • Factory - silos

  • Factory - Lilla equipment

  • Factory - control room

  • Factory - packaging equipment

  • Factory - grinder

  • Factory - mixers and hoppers

  • Factory - compressors, db boxes and pneumatic systems

  • Factory - tools and ladders

  • Factory - coffee bins and crates

  • Factory - walls and floors

  • Factory - X-ray machine

  • Factory - logs and checlists

  • Factory - CCP1

  • Factory - CCP2a

  • Factory - CCP2b

  • Factory - product storage and labelling

  • Factory - heat sealer

  • Factory - general

  • Hygiene room - basin and general

  • Hygiene room - stock and dispensers

  • Labeling area

  • No boxes inside factory?

  • Rejects stored in appropriate manner?

  • Reject stock area available?

  • Stock clearly marked and date coded?

  • Traceability systems in place?

  • Kitchen hygiene?

  • Canteen

  • Ladies change rooms

  • Men's change rooms

  • Uniform store room

  • Moisture corridor

  • Laundry

  • Chemical store room

  • Outside area - top

  • Outside area - bottom

  • Outside area - outside rooms

  • Waste removal

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