GMP AUDIT

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Q-RMP Standard 2.07 BRC 4.13 Pest Control

• Are all electric fly killers operational

  Yes

  No

  N/A

• Are all bait boxes attached?

  Yes

  No

  N/A

• Were there no changes to cleaning work instructions or routines in the last month?

  Yes

  No

  N/A

• Did cleaners sign training records?

  Yes

  No

  N/A

• Has cleaning training been conducted within a year of this internal audit?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Supervision and Methods

• Are personnel carrying out the cleaning effectively supervised?

  Yes

  No

  N/A

• Do cleaning supervisors/managers check cleaning jobs both during and on completion to ensure satisfactory standards are achieved?

  Yes

  No

  N/A

• Are standards to be achieved signed off by a responsible member of management to confirm acceptability of standards?

  Yes

  No

  N/A

• Are cleaning standards in general acceptable and do records match this acceptability?

  Yes

  No

  N/A

Sanitation and Hygiene - Assessment of Finished Cleaning Standards

• Does an independent member of the factory management team, who has sound knowledge of the factory and the standards required, check finished cleaning standards at an appropriate frequency?

  Yes

  No

  N/A

• Are records of checks, including corrective action in the event of unsatisfactory standards maintained?

  Yes

  No

  N/A

• Is the hygiene system reviewed on an annual basis?

  Yes

  No

  N/A

• Is the hygiene maintained where applicable?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Equipment

• Is equipment used for cleaning fit for purpose of use?

  Yes

  No

  N/A

• Is cleaning equipment color coded to distinguish between uses and areas?

  Yes

  No

  N/A

• Is cleaning equipment part of a regular cleaning and disinfection regime?

  Yes

  No

  N/A

• Is cleaning equipment stored in such a manner as to prevent contamination and ensure good hygiene?

  Yes

  No

  N/A

• Is cleaning equipment storage areas fit for the purpose thereof?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Chemicals

• Does the chemical supplier have ISO9002 or equivalent certification?

  Yes

  No

  N/A

• Do chemical suppliers have the SABS permit to apply the certification mark SABS1828:2000 for cleaning chemicals for use in the food industry and/or SABS 1853:2001 for disinfectants and detergents for use in the food industry?

  Yes

  No

  N/A

• Are Material and Safety Data Sheets in place?

  Yes

  No

  N/A

• Is there a copy of MSDS in the chemicals room?

  Yes

  No

  N/A

• Are containers color-coded to assist with easy identification of product types?

  Yes

  No

  N/A

• Are containers labelled with a pre-printed laminated label containing information as per GMP?

  Yes

  No

  N/A

• Is a chart for correct dilution of chemicals displayed in chemical storage room?

  Yes

  No

  N/A

• Are containers issued to cleaning staff clearly marked with name and type of chemical, date and dilution?

  Yes

  No

  N/A

Sanitation and Hygiene - Equipment Cleaning

• Are key requirements in place where food processing equipment are cleaned?

  Yes

  No

  N/A

• Are equipment cleaning procedures in place?

  Yes

  No

  N/A

• Are equipment cleaning procedures designed, controlled and maintained to ensure adequate cleaning of equipment?

  Yes

  No

  N/A

• Are detergents and disinfectants used for cleaning equipment fit for purpose?

  Yes

  No

  N/A

• Is equipment used for cleaning of machines fit for purpose and properly maintained?

  Yes

  No

  N/A

• Is cleaning of equipment efficient?

  Yes

  No

  N/A

• Are routine operational checks conducted at frequencies based on the operational characteristics of the equipment, as well as established risk and manufacturer's recommendations?

  Yes

  No

  N/A

• Are detailed records of cleaning readily available and up to date according to cleaning frequency?

  Yes

  No

  N/A

• Are detailed cleaning procedures for factory equipment available?

  Yes

  No

  N/A

• Are machine operators trained against cleaning procedures?

  Yes

  No

  N/A

Sanitation and Hygiene - Pest Prevention and Control

• Is a suitable pest prevention and control system in operation?

  Yes

  No

  N/A

• Does the scope of pest control and prevention cover the whole site?

  Yes

  No

  N/A

• Is documentation specific to the site and readily available for review by any auditor or technologist?

  Yes

  No

  N/A

• In the past month, no infestations have been observed that could have caused contamination in the finished product, raw materials and/or packaging material?

  Yes

  No

  N/A

• No issues have been reported and logged in the past month?

  Yes

  No

  N/A

• No pest sightings observed?

  Yes

  No

  N/A

• Is a contractor used that meets all the relevant legal, governmental or in-house requirements?

  Yes

  No

  N/A

• Is an organization chart available that clearly shows the senior management team and operational management team, and are phone numbers including emergency contacts available?

  Yes

  No

  N/A

• Does the contractor have a training facility available to them which meets at least NCPC or National Certificate in Pest Control Standards?

  Yes

  No

  N/A

• Are service technicians fully trained to have at least six months practical experience prior to assuming responsibility for operations?

  Yes

  No

  N/A

• Does the contractor have ready access to an Entomologist, Biologist, or other suitably qualified and experienced person, and have a speedy pest identification service available to clients?

  Yes

  No

  N/A

• Can contractor demonstrate methods to keep up to date on new products and developments relating to pest issues as well as legislative changes?

  Yes

  No

  N/A

• Do the contractors provide proof of compliance to compensation requirements?

  Yes

  No

  N/A

• Do contractors comply with personal,public and environmental safety requirements?

  Yes

  No

  N/A

• Have contractors confirmed in writing that pest control facilities are available 24 hours per day, 7 days per week?

  Yes

  No

  N/A

• Is contractor manager specifically allocated and meets with relevant site manager at least twice per year to discuss pest control and prevention standards?

  Yes

  No

  N/A

• Is there a contractors service agreement and is it specific to the site?

  Yes

  No

  N/A

• Are a minimum of 8 annual inspections done, every 5 to 7 weeks at least?

  Yes

  No

  N/A

• Are follow up visits conducted?

  Yes

  No

  N/A

• Are quarterly in-depth inspections conducted by a suitable auditor?

  Yes

  No

  N/A

• Are at least one night audit done per year?

  Yes

  No

  N/A

• Is a detailed, controlled and dated floor map of the factory in place in the Ecolab file?

  Yes

  No

  N/A

• Is a departmental checklist contained in the front section of the management file?

  Yes

  No

  N/A

• Are detailed monitoring logs provided for rodent, insect monitors and electric fly killing units, fly bags or any other monitoring or control devices?

  Yes

  No

  N/A

• Is trend analysis conducted on pest activity?

  Yes

  No

  N/A

• Is a pesticide usage log provided?

  Yes

  No

  N/A

• Are detailed action reports provided?

  Yes

  No

  N/A

• Are bait blocks used and no liquid/powder/acute baits unless justified and controlled?

  Yes

  No

  N/A

• Baits retained in a locked or inaccessible bait box?

  Yes

  No

  N/A

• Does cockroach activity treatment follow a logical series of steps?

  Yes

  No

  N/A

• Are breeding sites for both insects and rodents prevented both inside and outside?

  Yes

  No

  N/A

• Is treatment for flying insects controlled to prevent contamination of facility, packaging and product?

  Yes

  No

  N/A

• No pest activity sighted during this audit?

  Yes

  No

  N/A

• No pest proofing issues noted in the audit?

  Yes

  No

  N/A

Sanitation and Hygiene - Training of general staff members

• Have all staff members undergone hygiene training?

  Yes

  No

  N/A

• Are records available for hygiene training?

  Yes

  No

  N/A

Sanitation and Hygiene - Personal Practices

• Are sufficient washing facilities provided with a continuous supply of water at a suitably controlled temperature minimum 45C?

  Yes

  No

  N/A

• Are hand washing facilities located at all entrances to production areas and at easily accessible locations throughout the factory?

  Yes

  No

  N/A

• Are hands washed before starting work and as necessary throughout the day?

  Yes

  No

  N/A

• Are open cuts, abrasions or burns covered with ideally a metal detectable blue waterproof dressing?

  Yes

  No

  N/A

• Are suitable areas with adequate ventilation available for smoking?

  Yes

  No

  N/A

• Is a suitable policy restricting the wearing of jewelry in place?

  Yes

  No

  N/A

• No eating is allowed in areas other than designated therefore?

  Yes

  No

  N/A

• No personal items are taken into production, storage or engineering areas?

  Yes

  No

  N/A

• No heavy perfume/aftershave/false eyelashes/false fingernails?

  Yes

  No

  N/A

• Are all visitors and contractors made aware of the company's personal hygiene standards and do they sign to indicate their acceptance and understanding of the company rules?

  Yes

  No

  N/A

• Do all staff members have a set of personal hygiene rules/standards which they must sign to indicate acceptance of company rules?

  Yes

  No

  N/A

Sanitation and Hygiene - Medical Screening

• Do all employees complete a medical questionnaire prior to employment to assess their fitness for work in a food manufacturing environment?

  Yes

  No

  N/A

• Is there a suitable policy in place covering return to work after leave/sickness and where applicable foreign travel?

  Yes

  No

  N/A

• No investigations of any food borne illnesses of staff carried out?

  Yes

  No

  N/A

• Do all external visitors to food factory complete health assessment prior to entering factory?

  Yes

  No

  N/A

• Is a document available detailing all aspects of the company's health screening policy?

  Yes

  No

  N/A

Sanitation and Hygiene - Staff Ameneties

• Are suitable staff toilets provided, including hand wash basins, soap dispensers and paper or continuous cloth dispenser systems?

  Yes

  No

  N/A

• Are staff provided with suitable lockers in which to store personal items?

  Yes

  No

  N/A

• Is a suitable canteen provided for staff in which food can be stored and consumed?

  Yes

  No

  N/A

• Is food prepared and cooked for staff and do management ensure good GMP, hygiene and housekeeping standards that mirror factory?

  Yes

  No

  N/A

Sanitation and Hygiene - Inspection point

• Green coffee area - pallets

  Yes

  No

  N/A

• Green coffee area - dumping hole

  Yes

  No

  N/A

• Green coffee area - floor and walls

  Yes

  No

  N/A

• Green coffee area - general

  Yes

  No

  N/A

• Factory - general

  Yes

  No

  N/A

• Factory - conveyors, cable trays and piping

  Yes

  No

  N/A

• Factory - silos

  Yes

  No

  N/A

• Factory - Lilla equipment

  Yes

  No

  N/A

• Factory - control room

  Yes

  No

  N/A

• Factory - packaging equipment

  Yes

  No

  N/A

• Factory - grinder

  Yes

  No

  N/A

• Factory - mixers and hoppers

  Yes

  No

  N/A

• Factory - compressors, db boxes and pneumatic systems

  Yes

  No

  N/A

• Factory - tools and ladders

  Yes

  No

  N/A

• Factory - coffee bins and crates

  Yes

  No

  N/A

• Factory - walls and floors

  Yes

  No

  N/A

• Factory - X-ray machine

  Yes

  No

  N/A

• Factory - logs and checlists

  Yes

  No

  N/A

• Factory - CCP1

  Yes

  No

  N/A

• Factory - CCP2a

  Yes

  No

  N/A

• Factory - CCP2b

  Yes

  No

  N/A

• Factory - product storage and labelling

  Yes

  No

  N/A

• Factory - heat sealer

  Yes

  No

  N/A

• Factory - general

  Yes

  No

  N/A

• Hygiene room - basin and general

  Yes

  No

  N/A

• Hygiene room - stock and dispensers

  Yes

  No

  N/A

• Labeling area

  Yes

  No

  N/A

• No boxes inside factory?

  Yes

  No

  N/A

• Rejects stored in appropriate manner?

  Yes

  No

  N/A

• Reject stock area available?

  Yes

  No

  N/A

• Stock clearly marked and date coded?

  Yes

  No

  N/A

• Traceability systems in place?

  Yes

  No

  N/A

• Kitchen hygiene?

  Yes

  No

  N/A

• Canteen

  Yes

  No

  N/A

• Ladies change rooms

  Yes

  No

  N/A

• Men's change rooms

  Yes

  No

  N/A

• Uniform store room

  Yes

  No

  N/A

• Moisture corridor

  Yes

  No

  N/A

• Laundry

  Yes

  No

  N/A

• Chemical store room

  Yes

  No

  N/A

• Outside area - top

  Yes

  No

  N/A

• Outside area - bottom

  Yes

  No

  N/A

• Outside area - outside rooms

  Yes

  No

  N/A

• Waste removal

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A