Information
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Audit Number
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Name of Driver
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Audit Conducted by
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Conducted on
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Are there actions which require close out?
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Revisit date (if there are actions to close out)
General Help
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Take photographs or sketch to help clarify any issues you identify as required in each section. Don't forget to record the good points as well.
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Please ensure you write down, or photograph: serial numbers, reference numbers, order numbers etc to ensure that the audit is repeatable
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In order to allow typing information against a question, tap on the text of the question to open the text input box
Load Security
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Safe = Compliance with all GPS health and safety and document requirements.
At Risk = Minor non-compliance’s have been identified that could cause potential issues.
UnSafe = Major non-compliance’s have been identified that are likely to cause issues.
N/A = Not Applicable.
A. Load Security
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Guidance:
Loads should be configured so they do not exceed the parameters set out in WI 50400XX - Maximum Bundle Quantities Per Trailer.
Single layer pipes up to and including 450mm diameter must have 2 securing straps attached every second layer. The top layer must have 4 straps applied.
Bundles from 500mm and above must have securing straps attached at every layer. The top layer must have 4 straps applied.
Full ‘framed’ bundles must have 2 securing straps applied over each bundle. The top layer must have 4 straps applied.
Question 1
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Has the load been configured so that it doesn’t exceed the parameters set out in WI 50400XX? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 2
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Has the load been secured in-line with instructions set out in the guidance above? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 3
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Are the coils secured so that they can be unsecured without resulting in the other coils being ‘live’ on the trailer? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 4
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Are 160mm and 180mm coils independently secured? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 5
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Are strops applied to hiab drops and this includes 160mm and 180mm coils? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 6
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Ask the driver why the loads are secured the way that they are? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Question 7
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Ask the driver to confirm how the load will be unsecured and ensure that this is in-line with the DirectLinc Risk Assessment. (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Driver Pack
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OK = Satisfactory (It is working effectively and reliably)
NCR = Non-Conforming (It is NOT working effectively)
OBS = Observation (there may be a slight deviation but generally is working well)
OFI = Opportunity for Improvement (ideas that could make it better than it is)
N/A = Not Applicable (this question does not apply to the area being audited
B. Driver Pack
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Guidance:
Review the driver pack for the delivery. Using the checklist below check that all the necessary documents are present. Check that these documents are up to date, legible and in a suitable condition.
Question 8
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Tick all the documents that are present in the driver pack:
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Charter Document
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Risk Assessment and Method Statement
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Lift Plan
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Hiab Training Certificate
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Hiab Inspection Certificate
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Lifting Slings Certificate
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Hazard Spotting Form
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Accident Reporting Documentation
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Are all the documents available and up to date? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Training
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OK = Satisfactory (It is working effectively and reliably)
NCR = Non-Conforming (It is NOT working effectively)
OBS = Observation (there may be a slight deviation but generally is working well)
N/A = Not Applicable (this question does not apply to the area being audited
C. Training
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Guidance:
In this section you are looking for evidence that the driver has been suitably trained for the task he is about to undertake.
Evidence of training will include certificates, sign-offs against Risk Assessments and Safe Systems of Work, Health and Safety Induction Records, Training Matrices, HGV licences, Hiab Training, Lifting Training etc.
Question 9
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Has the driver has been suitably trained for the task in hand? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
Driver Awareness Questions
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Correct = The answer given was satisfactory.
Partially Correct = Some elements of the answer were correct but further training may be required.
Incorrect = The wrong answer was given. Additional training and instruction is required.
D. Driver Awareness Questions
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Guidance:
In this section the driver will be asked a number of questions relating to GPS requirements and other situations he may face when delivering a load.
After considering the answers given by the driver assess whether further training and instruction is required.
Question 10
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What must you do after the first 30 minutes of your travel from the GPS site?
Question 11
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Why must you ring 30 minutes before arriving at the delivery site?
Question 12
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What are standard PPE requirements?
Question 13
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When should you put your PPE on?
Question 14
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Who should you report to when arriving at site?
Question 15
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Why is it essential to follow the local site rules at all times (including GPS sites)?
Question 16
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If you believe the delivery location isn’t suitable what should you do?
Question 17
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Why must a 6m exclusion zone be enforced?
Question 18
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If you see an unsafe act during off-loading what must you do?
Question 19
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Why is it essential to attach the lifting strop to the top bundle or first coil and then taking up the slack with the hiab before un-securing the first straps?
Question 20
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Why must you ensure that when you are un-securing the load that the other products are not ‘live’?
Question 21
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If coils are being un-loaded by on-site MHE, what is the procedure for ensuring that the process is carried out safely?
Question 22
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Why is it important to remain professional at all times?
Question 23
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What documentation must be signed and returned to DirectLinc?
Question 24
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If there is a discrepancy with the delivery what must you do?
Question 25
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Why is it important to check your securing devices prior to leaving customer sites?
Section Summary
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Is the driver aware of his responsibilities or is further training required? (Describe/photograph)
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Action(s) required:
you must also identify who is responsible for the action(s)
Action(s)
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Action
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Responsibility:
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Has action been taken to address the action, and to a satisfactory level?
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Verified by
