Group HS Entity Audit

Information

Audit Title
Site Name
Conducted on
Prepared by
Location
Auditors

Element 01 Ambition, Policy & Rules

01.01 Ambition, Policy & Rules

Are Group H&S Policy & Rules deployed and communicated? (Group H&S policy posted with up to date BUGM/CCEO signature; Policy, Rules and Lafarge Expectations referred to during induction and training programs)
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Are Group H&S Policy and Rules communicated to all individuals at all levels?
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Element 02 Leadership, Accountability & Organization

02.01 Leadership and AccountabilityIS there eb

Do managers promote a personal health and safety vision with challenging objectives for the sites?
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Are managers demonstrating real leadership in health and safety, showing personal commitment?
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Does the Management team recognize and praise individuals who are performing their work in a safe manner?
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Has an appropriate number of the Site Management Team been trained to practice VFL interactions effectively?
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Is there evidence of regular VFL visits on site by management? Are VFL findings recorded, actioned, and reviewed as appropriate?
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Are an individual's H&S performance and behavior taken into account in their annual appraisal and have an influence on their career path?
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Are managers providing enough time, people, skills, and funds to implement H&S standards and advisories, and comply with all applicable H&S laws and regulations?
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Do managers have regular 1-to-1 H&S interactions with their direct reports? Do they hold them accountable for H&S performance?
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Are SMART H&S objectives clearly defined for all Lafarge employees, aligned to the individual's H&S responsibilities, who are provided with tools and training to achieve them?
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Are the policy, standards, and good practices and expectations well understood by all and actively promoted by line management?
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Are health and safety incidents, regardless of severity fully investigated by management and relevant root causes identified?
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02.02 BU/Site Improvement Plan

Is there a BU/Site H&S Improvement Plan with responsibilities and time scales for implementation, collating actions identified from GAP analyses, learnings from incidents, audits, inspections, etc.?
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Is the BU/Site H&S Improvement Plan reviewed and kept up to date by management, with appropriate resources allocated?
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02.03 Organization

Is there adequate support and challenge for the line organization from the H&S functional organization?
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Are H&S roles, responsibilities, and expectations defined for everybody in the organization?
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Element 03 Consulation & Empowerment

03.01 Consultation and Empowerment

Is there a process to actively seek the feedback and suggestions of employees (via surveys, etc.) and act on them?
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Are local initiatives and improvements communicated and shared with all members of the workforce?
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Are employees active in enhancing the health and safety of their working environment (through participating in root cause analysis, risk assessments (including health exposure aspects), near-miss and unsafe conditions reporting)?
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Are employees freely engaging with each other on safety issues (including unsafe behaviors)?
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IS there a H&S committee for the site entity, with employee health and safety representatives (HSR) who have been trained to fulfill their role?
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Are the HSRs actively involved in the effective implementation of the Site HSMS and the Site Improvement Plan (reviewing and monitoring the H&S incident investigation process, contributing to local inspections and audits, promoting good safety practices, etc.)?
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Element 04 Risk Management

04.01 Risk Management

IS there a documented induction process for any person visiting the site, regardless of status (employee, contractor, visitor)?
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Are formal written risk assessments carried out for tasks and are findings recorded?
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Are safe systems of work developed post risk assessment and briefed to and acknowledged by those carrying out the tasks?
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Do workers perform dynamic risk assessments prior to a task with a set methodology (e.g. STOP method)?
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Is there evidence that supervision is applied to ensure that specific systems of work and control measures are being followed, in relation to ergonomics, confined space entry, working at height, EI, live electrical work, hot work, lifting?
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Is there a permit to work system to ensure that non-routine or infrequent tasks are conducted safely with all necessary permits, precautions, procedures, and PPE (confined space entry, electrical live work, working at height, hot work, excavations and demolitions, lifting)?
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Is there evidence that the Hierarchy of Controls is used to assess control measures, especially in relation to OH hazards or working at height?
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Is there an effective procedure or process for managing the risks associated with any new equipment or activities prior to them being introduced into the workplace?
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Are there adequate programs to ensure effective inspection and maintenance of equipment is performed (especially for lifting and WAH equipment, vehicles, conveyor guarding and pull-cords)?
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Do operating instructions contain enough information in relation to H&S to prevent injury or incident?
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Is there a process in place to verify as medically fit any employee performing work at heigh, electrical work, entering confined spaces, driving ME or industrial powered trucks?
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04.02 Contractor Safety Management

Can the business unit demonstrate that the CSM process is followed (evidence of H&S being considered in the selection process, H&S clauses in contracts, list of approved contractors)?
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Does the selection process require proof of competence and training for contractor employee?
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Are Lafarge managers/supervisors aware of their responsibilities with respect to the health, safety, and welfare of subcontractors working in their areas of the plant, including for supervision of the task?
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Does the site have an appointed contracts coordinator, with sufficient time to discharge their responsibilities adequately?
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Is there an induction process for contractors when they arrive on site which appraised them of the risks on site and what Lafarge expects of them?
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Have contractors present on site undergone a pre-qualification process, supply proof of competence and requiring method statements, especially as it regards to contractors for logistics and people transport?
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Are H&S plans for high risk jobs required of contractors and discussed and agreed prior to the job starting?
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Are tools and equipment used by contractors checked before work starts?
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Is there a feedback process for evaluating the work of the contractor and providing feedback on their H&S performance?
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04.03 Work At Heights

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to working at heights?
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Where harnesses are used, have operators been trained and are they proficient in their use?
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Where harnesses are used, is there a process un place to avoid suspension trauma in case of a fall? Is there a rescue plan with adequate means of intervention?
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Is WAH equipment (scaffolds, ladders, MEWP, specific PPE, etc.) properly managed (inspected regularly and in good condition)?
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Is the drop zone always identified and marked?
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04.04 PPE

Does the purchasing process assess PPE for fitness-for-purpose, quality (referring to certification schemes wherever possible) ad allow for supply on demand?
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Are facilities provided to maintain and store PPE in permanent good condition?
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Do all employees and contractors comply with PPE required by Lafarge standards?
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Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to ensure correct and appropriate PPE is used (including complementary specific PPE (gloves, ear protection, etc.))?
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04.05 Mobile Equipment

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to mobile equipment, making reference to the ME Advisory?
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Is there an up to date, visible site circulation plan in place ensuring effective aggregation of vehicles and pedestrians, and of small and big vehicles on site?
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Is there an effective system to ensure drivers skills are relevant and refreshed for any mobile equipment used on site?
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Outside PPE-free zones ("green zones"), do pedestrians wear the 4 compulsory PPE, including HIgh Visibility clothing, when working in operational areas whatever their status; employee, contractor, visitor, truck drivers?
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Is safety equipment on industrial vehicles, either statutory or demanded by LAfarge standards, in working condition (e.g. 3-point safety belts or reversing alarms)? Is it inspected on a routine basis with appropriate corrective action taken when defects are found?
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04.06 Energy Isolation & LOTOTO

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to machinery, equipment, or processes EI risks?
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Is there a site LOTOTO procedure in place and is it regularly reviewed and revised? Does it take into account both simple and complex LOTOTO?
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Has everyone received basic training in the principles associated with effective LOTOTO practices, and EI?
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Is everyone provided with a personal lock? Is the key unique?
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04.07 Conveyors - Machinery

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to conveyors and machinery guarding?
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Are guarding and protectors securely in place and are they maintained in good condition? Are emergency pull-cords working?
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Is there an effective training program for every employee or contractor prior to them being asked to work on or near a conveyor?
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04.08 Housekeeping

Does the site maintain a high visual standard of housekeeping?
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Are there procedures in place to ensure the regular removal and disposal of waste streams for each workplace?
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04.09 Lifting & Rigging

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to lifting operations?
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Is there suitable equipment available to ensure lifting can be carried out safely?
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Have people been suitably trained to plan and assess the risks associated with the lifting of equipment in order that it can be completed in a safe manner?
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When using cranes, is an exclusion zone in place and are suitable hand signals used to ensure that the load is moved safely without danger to the slinger or other persons working in the area around the load?
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Is there an inspection scheme for the cranes used and have the inspections been completed at the defined frequency?
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04.10 Use of Tools

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to the use of all tools (hand and power)?
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Are hand tools designed following recognized good practice and maintained in good condition?
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Are all tools (hand or powered) stored in safe and clean conditions? Are they regularly inspected and maintained?
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04.11 Occupational Health

Do all new employees undergo risk based health assessments in order to establish their state of health and medical fitness?
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Is there a suitable health surveillance program, complying with Lafarge HASOP, OH standards and local regulations?
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Is there an industrial hygiene service provider to perform the quantitative measurements for occupational health risks?
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Is there an occupational health service provider to perform the risk based health assessments?
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04.11.02 Noise

Are all areas where ambient noise exceeds 85dB(A) identified and do they have signage? Is there relevant PPE provided where and when necessary?
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Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to comply with exposure limits and prevent injury or incident in relation to workplace noise?
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Are regular personal measurements of noise performed by a competent person for each area where there is la likely risk, using appropriate calibrated equipment?
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Are quantitative measurements performed where new machinery is installed, plant or operating conditions are significantly modified or altered?
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04.11.03 Dust

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to comply with exposure limits and prevent injury or incident in relation to dust and respirable crystalline silica?
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Is exposure to dust regularly assessed following a recognized protocol? Does the monitoring include crystalline silica where relevant?
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Are quantitative measurements performed where new machinery is installed, or plant or operating conditions are significantly modified or altered?
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04.11.04 Hazardous Substances

Is there an inventory of all the potentially hazardous substances used on the site, with all the relevant safety data sheets available?
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Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to comply with exposure limits and prevent injury or incident in relation to hazardous sybstances?
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Are the people who need to use hazardous substances aware of the risks they present and the control measures they need to adopt?
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Is any associated engineering control or personal protection equipment maintained in a suitable condition?
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04.11.05 Manual Handling (Ergonomics)

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to comply with exposure limits and prevent injury or incident in relation to ergonomics?
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Is there a planned approach to progressive reduction in ergonomic risks according to the HOC?
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04.12 Stockpile Management

Are procedures defined and communicated that limit and strictly control access to stockpiles and surge piles, including signage prohibiting access?
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04.13 Quarry Management

Is there a mining plan or other geotechnical design document available, which defined the working method for the quarry faces? (this should account for: direction/face heights/geological anomolies)
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Is there a written face working plan that includes face scaling and rock traps? Is there evidence of suitable face scaling and rock traps in place?
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Is there a process in place that monitors that the geotechnical design is being followed?
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Is there an inspection regime that monitors face conditions and ensures that they are maintained in a safe condition?
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Have people been trained in the chosen method for working the quarry and made aware of the risks associated with quarry working?
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Has a suitable plan been developed and deployed to ensure controlled blasting (if appropriate)? Are drillers suitable protected from dust and WAH risks?
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Are haul roads sufficiently wide, at suitable gradients, feature protective berms and are they well maintained?
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Are other structures e.g. stockpiles and lagoons, designed referencing engineering principles in order to avoid failure?
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04.14 Electrical InstallationAre employ

Are employees and contractors aware of the dangers associated with working on electrical equipment?
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Is there a documented plan of the site's electrical sources, overhead or buried power lines and wiring schemes for plant and equipment, and is it routinely updated following changes?
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Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to the distribution network, plant, machinery, and related control systems?
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Is there a formal systems of maintenance work which ensures the isolation of power and testing to prove 'dead', which prevents inadvertent restoration?
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Are parts of the distribution system or electrical cabinets in exposed positions protected by physical barriers and are electrical panels kept clear, locked, clearly labeled, and is there an issue control list for panel keys?
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Is there a clear understanding of the requirement not to work on electrically live circuits and is there a clear definition of live work?
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04.15 Mechanical Structures and Buildings

Is someone named as responsible for ensuring the safety of buildings and structures on site?
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Has the condition of site buildings and structures been assessed for structural integrity at appropriate intervals and does the appearance of buildings suggest that they are maintained in good order?
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Where relevant, have asbestos surveys been carried out and appropriate removal or maintenance measures taken?
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Is there a process to ensure demolition projects are planned and carried out in a safe manner?
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04.16 Welfare Provision

Are canteen facilities and rest areas maintained and inspected regularly to ensure satisfactory standards of hygiene?
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Are facilities provided for eating/drinking in the workplace?
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Are suitably maintained washing and toilet facilities available to all workgroups? Is a good standard of hygiene demonstrated?
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Are employees provided with clean, dry, and secure facilities for clothing and personal belongings whilst they are at work?
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Is clean drinking water provided, and has it been labeled as such?
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04.17 Confined Spaces

Are all the confined spaces on site identified with suitable signage?
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Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to confined space entry?
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Have people been trained in their responsibilities during a confined space entry and have they mastered the risks and the method of control?
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Is suitable equipment (access, ventilation, rescue, communications, etc.) readily available to enable the control measures specified by the related risk assessment to be deployed effectively?
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04.18 Hot Work

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to hot work?
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IS there a procedure in place for monitoring areas after hot work has been carried out as long as a fire risk is deemed to exist?
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04.19 Forklift Trucks and Other Industrial Powered Vehicles

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to forklift trucks or other powered industrial vehicles?
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Are drivers adequately trained? Do they always use the seat belt and never leave keys on an unattended vehicle?
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04.20 Lone Working

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to lone working?
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Do the control measures include a suitable communication and alarm device?
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Is there specific training provided for lone workers?
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04.21 Loading and Unloading of Materials

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to the loading and unloading of materials, including on customer and job sites?
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In cases of pressured loading/unloading (e.g. cement delivery vehicles), are there suitable procedures and systems in place to mitigate the effects of voluntary or accidental overpressures?
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Is there evidence on site that overloading is forbidden or actively discouraged?
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04.22 Logistics

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to logistics, as per the relevant advisory? Does this cover at least drugs and alcohol, seat belts, mobile phones, night driving, journey and fatigue management, spot haulage and passengers?
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Does the business unit have a transport policy, approved and regularly reviewed by the ExCom, covering the main risks and control measures identified in the risk assessment?
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Is there evidence that haulers have a formal contract, covering the requirements of the advisory, and an agreed list of vehicles and drivers?
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Are there regular meetings with haulers' management to discuss performance, including improvement opportunities and recognition of success? Are all actions arising addressed in a timely manner?
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Is there evidence on site that delivery drivers are trained and assessed in relation to safety standards (including on defensive driving, with regular refresher training) and their fitness for the task, including by in-cab assessment?
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Is safety equipment on vehicles, either statutory or demanded by Lafarge standards, in working condition (e.g. 3-point safety belts or reversing alarms)? Is it inspected on a routine basis, with appropriate corrective action taken when defects are found?
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Is there evidence on site that management monitors that drivers use seat belts, and do not use their mobile telephones while driving, or driver under the influence of alcohol or drugs?
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Is there evidence on site that there are controls to prevent fatigue (training, monitoring of driving times, implementation of rest period/areas)?
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Is there evidence on site for journey planning on all major routes and systematic driver monitoring (preferably via on-board GPS)?
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Is there a program to identify, recognize and reward performance and safe driver behaviors?
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Do all drivers respect the 'one driver, one vehicle, no passenger' rule, with exceptions such as second drivers approved by Lafarge management, following a risk assessment?
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Is there a process and suitable equipment for towing operations?
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04.23 People Transport

Are there adequate risk assessments, to identify hazards and evaluate risks, with sufficient control measures, procedures, and restrictions to prevent injury or incident in relation to people transport, as per the relevant advisory? Does this cover at least drugs and alcohol, seat belts, mobile phones, night driving, journey and fatigue management, spot transporters?
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Does the business unit have a transport policy, approved and regularly reviewed by the ExCom, covering the main risks and control measures identified in the risk assessment?
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Is there evidence that transported have a formal contract, covering the requirements of the advisory, and an agreed list of vehicles and drivers?
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Does the unit take into account potential peak period needs (kiln shutdown, etc.) and manage them in a safe manner?
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Are there regular meetings with transporters' management to discuss performance including improvement opportunities and recognition of success? Are all actions arising addressed in a timely manner?
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Are all drivers certified as medically fit for driving a vehicle meant for transporting people? Is this certification renewed periodically?
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Is there evidence on site that drivers are trained and assessed in relation to safety standards (including on defensive driving, with regular refresher training) and their fitness for the task, including by in-vehicle assessment?
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Is safety equipment on vehicles, either statutory or demanded by Lafarge standards, in working condition (e.g. 3-point safety belts or reversing alarms)? Is it inspected on a routine basis, with appropriate corrective action taken when defects are found?
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Is there evidence on site that management monitors that drivers use seat belts, and do not use their mobile telephones while driving, or drive under the influence of alcohol or drugs?
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Is there evidence on site that there are controls to prevent fatigue (training, monitoring of driving times, and rest periods)?
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Is there evidence on site for journey planning on all major routes and systematic driver monitoring (preferable on-board GPS)?
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Is there a program to identify, recognize, and reward performance and safe driver behaviors?
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Is there a seat belt for all passengers and a separate and secure area for payload or luggage?
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04.24 Concrete Delivery and Placement

At the rear end of a ready-mix truck is the access ladder in good working order and does the top platform have a security arrangement to prevent fall? Are the rear of the concrete trucks clean and free from concrete debris and grout?
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Is the inside of all concrete truck and pump cabs free of loose equipment that would fly around during the roll over?
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Is the final delivery hose on the concrete pump an anti-whip type? Are metal clamps being used in error at the end of the final delivery hose?
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Element 05 Emergency Preparedness

05.01 Emergency Preparedness

Is there a formal, risk-based process and an organization to deal with critical H&S situations (e.g. fatalities, explosions, fires, etc.) and are these process and organization described in an up-to-date written plan, including a medical emergency response plan, as per the Emergency Preparedness standard?
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Are stakeholders informed of the plans and of changes to the plans, according to an agreed protocol?
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Is there specific training provided for people with critical roles in the Emergency and Crisis Management organization, including response teams? Does this include media training, where relevant?
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Are there regular drills and tests to review the effectiveness of emergency and crisis management, including test of fire alarms and evacuation drills?
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Are employees aware of precautions and procedures in their workplace for emergency preparedness and response, especially for fire safety?
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Are fire protection devices (extinguishers, sprinklers) controlled and maintained in good condition?
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Element 06 Accident/Incident Reporting and Investigation

06.01 Emergency PreparednessAre all injuries or significant near misses systematically investigated with root causes explorer, appropriate corrective action

Are all injuries or significant near misses systematically investigated with root causes explored, appropriate corrective actions set out, and findings recorded? Are corrective actions reviewed for effectiveness of implementation?
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Are the SERs and Good Practices circulated by Group, reviewed by the site management team and are relevant key learnings implemented effectively?
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Are safety incidents and occupational ill-health occurrences reported in accordance with the Group I&R Standard, including timely reporting in the Risk Management Database (RMD-EMEX)?
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Element 07 Competent People

07.01 Competent People

Job definition profiles - are they defined with H&S issues being considered as part of the recruitment process? (skills requirement, physical capabilities, H&S leadership issues, experience and record?)
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Does initial training include H&S Policy and Rules applicable at site, job specific training, and what to do in the event of an incident, for employees and contractors?
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Is H&S training provided for employees and contractors when they transfer to new jobs and when operational processes change?
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Is refresher H&S training performed regularly for employees and contractors, as mandated by law, audits, learnings from H&S incidents?
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Is there an assessment that employees and contractors have understood and retained in the training provided?
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Is there a site annual training plan established and controlled to make sure all local aspects and legal requirements are covered?
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Element 08 Communication

08.01 Communication

Has the BU/Site established a dialogue with the local community, industry-related associations, governments and NGOs about H&S via the BU's Stakeholder Relations program?
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Is there a 2-way process to address the H&S concerns and complaints of internal and external stakeholders?
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Are safety results presented in a dynamic and attractive way, published and posted regularly, and is everyone working on site able to understand the meaning and the trend?
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Do employees participate in frequent 2-way communication on H&S (e.g. on lessons from SER, fatalities and other H&S incidents, success stories, learnings from incidents, and inspections and audits)?
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Do employees have access to the H&S information on LO?
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Is communication designed with the aim of enhancing employee motivation and awareness, and increase the consistent use of safe practices in their daily work activities?
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Are accomplishments and milestones recognized and celebrated through special award ceremonies, at the BU/site level and do they represent a real motivational process for employees?
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Element 09 Documentation & Record Keeping

09.01 Documentation and Record Keeping

Are systems designed and implemented for creating, distributing, controlling and managing documents and records prepared in support of Health and Safety requirements?
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Does the record system allow analysis of data for the identification of hazards and trends?
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Do documents and records management systems comply with regulatory requirements on data protection, medical confidentiality, and document retention?
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Element 10 Audit and Maturity Path

10.01 Audit and Maturity Path

Does the site/area/BU carry out self-assessment every 3 years using the HSMS maturity path tool?
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Is there a program whereby the site is regularly audited and inspected for H&S, with outcomes reported to appropriate levels of management?
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Are audit recommendations implemented in a timely manner and are there follow-up reviews conducted by management?
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