• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

01.01 Policy & Objectives

  • · Deployment & Communication of Group H&S Policy & Rules (Up to Date BUGM signature on H&S Policy Posters, Policy Rules & Expectations referred to during induction and training programs)

  • · Does the plant managers promote a personnal safety vision with challenging objectives for the site?

  • · Is the policy well understood & actively promoted by the line management? Are H&S aspect driving the operational & business decisions?

  • · Site H&S Priorities & Objectives - check relevance of items, selection and decision making process, effectiveness of internal communication and delivery vs. target completion dates

  • · SMART H&S Objectives clearly defined for all Etex employees, H&S objectives should be aligned to the individual’s H&S responsibilities and they should be provided with the tools and training to achieve them.

02.01 Plant Management Engagement

  • · Does the Plant Manager engage employees in health and safety discussions (VFL) on a frequent & regular basis?

  • · Does the Plant Manager recognise and praise individuals who are performing their work in a safe manner?

  • · Are the managers on site driving the H&S processes and personnally involved in all H&S matters?

  • · Are the managers on site demonstrating real leadership in safety showing personnal commitment?

  • · Are local initiatives and improvements communicated and shared with all members of the workforce?

  • · Are all health and safety incidents, regardless of severity fully investigated by site management and a relevant root cause identified?

02.02 Site Health & Safety Management System

  • · Site HSMS is aligned and achieves the objectives of the Group HSMS.

  • · A H&S Manual (Division, BU or Site) is readily available and includes all essential policy and rules relating to the H&S of the processes on site.

  • · Site H&S Management Organisation & Responsibilities have been defined for all Key functions outlining what is expected of them in terms of their contribution to the management of H&S at the site.

02.03 Site H&S Improvement Plan

  • · A Site H&S Improvement Plan is in place and reviewed and updated quarterly. It references A roadmap and the key Division / BU H&S Priorities and previous performance related issues.

  • · The Site’s H&S Priorities and KPIs have been reviewed and approved by the BUGM, Industrial Director & BU H&S Manager.

  • · Site H&S plan is part of a quaterly review process and the associated revenue and capital expenditure required is included in the Site & BU’s Budget Requirements.

02.04 Visible Felt Leadership (VFL)

02.04.01 Deployment

  • · Has the Site Management Team been trained to practice VFL interactions effectively?

  • · Does everyone at site understand the objective of the VFL process and been involved in an interaction either as interviewer or interviewee?

  • · Is there a tracking system in place and is the performance of the site management team against their personal targets monitored regularly?

02.04.02 Application

  • · Does the VFL process at site ensure that regular reviews the learning are extracted and implemented?

  • · Are the VFL findings collected and treated on time to provide effective answer to the interviewees?

03.01 Employee Involvement

  • · Is there a process to actively seek the feedback & suggestions of employees?

  • · Are employees active in enhancing the health & safety of their working environment?

  • · Are employees freely engaging each others on safety issues (including unsafe behaviours)?

  • · Are employees actively participating to root causes analysis, risk assessments, near-miss & unsafe conditions reporting?

03.02.01 Safety Committee Involvement

  • · Have Safety Committee meetings been organised at least four times per year, held and chaired by the site manager?

  • · Have Safety Representatives (SR’s) been trained and do they understand and fulfil their role under the Etex policy?

  • · Do the SR’s contribute to the effective implementation of the Site HSMS and the Site Improvement Plan?

  • · Is there a strong sense of partnership between the management team and the employees/contractors and is this leveraged to support the site’s top priorities and performance improvement objectives?

03.02.02 – Feedback From a H&S Committee Member

  • · Is there a regular survey to collect employees’ opinions about the site HS culture?

  • · Are the outcomes addressed in the Site H&S Improvement Plan?

  • · Is the HS Committee involved in reviewing and monitoring the incident investigation process?

  • · Does the HS committee contribute to the local inspection and audit promoting good practices and supporting efforts to deal with areas for improvement?

04.01 Risk Management

  • · Is there a system to ensure a preventive risk assessment of the place & tasks to be done in the plant? Are these risk assessment used to prioritized actions to reduce exposure to risks in the entity?

  • · Is there a procedure to define a dynamic risk assessment before a (routine/ non-routine) task is performed? Are the worker performing such risk assessment (STOP/LMRA method)?

  • · Is there a procedure or process for managing the risks associated with any new equipement or activities prior to them being introduced into the workplace?

  • · Is there evidence that this has been deployed effectively?

04.02 Contractor Safety Management (CSM)

  • · Are Etex Managers/Supervisors aware of their responsibilities with respect to the health, safety and welfare of sub-contractors working in their areas of the plant?

  • · Does the site have an appointed contracts co-ordinator?

  • · Is there an induction process for contractors when they arrive on site which appraises them of the risks on site and what Siniat Bristol expects of them?

  • · When meeting contractors on site question them on:-- Pre-qualification process- Level of competence / qualifications required- Method statements?

  • · Is there a process for evaluating the work of the contractor and providing feedback on their H&S performance?

04.03 Work at Height (WAH)

  • · Are WAH Risk Assessments documented and regularly upgraded?

  • · Are WAH Permits to Work completed by a competent person when required?

  • · Is the WAH Deployment Programme regularly confirming that the relevant provisions are being complied with and determining when any outstanding CAPEX requirement will be released?

  • · Is the review of WAH activities monitored by the internal audit process?

  • · Are the WAH equipment (scaffolds, ladders, MEWP…) properly managed (inspected regurlaly & in good conditions)

04.04 PPE

  • · PPE has been carefully selected with purchasing department and provided to anyone when required

  • · Qualitative assessment is done for any PPE to ensure suitable provision

  • · Facilities are provided to maintain and to store PPE in permanent good condition

  • · PPE required are applied to employees as well as contractors

  • · Based on risk assessment, complementary specific PPE are provided (gloves, ear protection)

04.05 Mobile Equipment

  • · Was the Mobile Equipment Advisory (MEA) taken as reference to perform a specific site risk assessment?

  • · Is there an up to date site circulation plan in place?

  • · Is there effective segregation of vehicles and pedestrians on the site?

  • · Is there an effective system to ensure drivers skills are relevant and refreshed for any mobile equipment used on site?

  • · Do pedestrians wear High Visibility Clothing when working in operational areas whatever their status; employee, contractor, visitor, truck drivers?

04.06 Energy Isolation (EI) & LockOut TagOut TryOut (LOTOTO)

  • · Is there a site LOTOTO procedure in place and is it regularly reviewed and revised?

  • · Has everyone received basic training in the principles associated with effective LOTOTO practices?

  • · Is everyone provided with a personal lock?

  • · Is there a clear Site EI Deployment Strategy, to assess risks and determine the corrective actions required?

  • · Has the EI training been developed to target various audiences on time in an effective way?

  • · Have relevant EI procedures been developed by the site to control (Machine Equipment process) MEP EI risks?

  • · Has site revenue & CAPEX been defined referencing Group & Divisional standards based on risk control?

04.07 Conveyors - Machinery

  • · Has a risk assessment been performed to prevent any ‘black spot’ exposure?

  • · Are guarding and protectors in place and are they maintained in good condition?

  • · Is there an effective training program for every employee or contractor prior to them being asked to work on or near a conveyor?

04.08 Housekeeping

  • · Does the site maintain a high visual standard of housekeeping?

  • · Are there procedures in place to ensure the regular removal and disposal of waste streams for each workplace?

04.09 Lifting & Rigging

  • · Is there suitable equipment available to ensure equipement can be lifted safely?

  • · Is there a planned maintenance scheme for the lifting equipment provided to ensure that it is maintained in a safe condition?

  • · Have people been suitably trained to plan and assess the risks associated with the lifting of equipment in order that it can be completed in a safe manner?

  • · When using cranes are suitable hand signals used to ensure that the load is moved safely without danger to the slinger or other persons working in the area around the load?

  • · Is there an inspection scheme for the cranes used and have the inspections been completed at the defined frequency?

04.10 Use of hand tools

  • · Are the hand tools designed following code of practice and maintained in good condition?

  • · Are the tools used appropriately and stored in safe and clean conditions?

04.11 Occupational Health

04.11.01 Noise

  • · Have all the areas where noise is a hazard been identified? Is the relevant PPE provided where and when necessary?

  • · Have measurements of noise levels been taken by a competent person for each area where there is a likely risk?

  • · Has there been an effective programme to reduce noise levels so far as is reasonably practicable by means other than hearing protection?

  • · Is there a monitoring survey of noise levels routinely made by a competent person, using adequate, calibrated equipment at least every six months?

  • · Have there been re-surveys organised where new machinery is installed, plant is significantly modified or operating conditions alter significantly?

04.11.02 Dust (Measurement & Control)

  • · Has a system of risk assessment been put in place to evaluate potential dust exposure? (dosimeter, nature of dust, density, potential health impact?)

  • · Is the Hierarchy of Control - HOC approach implemented to control risk exposures?

  • · Is there annual control to make sure the site is complying with legal and Etex requirements?

04.11.03 Hazardous Substances

  • · Is there an inventory of all the potenially hazardous substances used on the site?

  • · Are the relevent data sheets available for the hazardous substances contained within the site inventory?

  • · Has a risk assessment been completed which identifies the potential level of exposure and the control measurements that need to be adopted?

  • · Are the people who need to use the hazardous substances aware of the risks they present and the control measures they need to adopt?

  • · Is any associated engineering control or personal protection equipment maintained in a suitable condition?

04.11.04 Manual Handling (Ergonomics)

  • · Does the local policy recognise the hazards posed by manual handling, musculoskeletal disorders, and from use of vibratory tools?

  • · Are responsibilities defined to ensure that new risks are identified and have all areas where manual handling is a hazard been identified?

  • · Is there a system of assessment applied to manual handling hazards which takes into account the load, the task, the individual, and the work environment?

  • · Are the standards defined in accordance with ergonomic rules, regulations, or code of practice?

  • · Is there a planned approach to progressive reduction in risks from manual handling and have control measures been implemented which have reduced risk, including safe systems of work?

  • · Is there evidence that supervision is applied to ensure that specific systems of work and good manual handling techniques are being followed?

04.11.05 Health, others

  • Heat exposure

  • Lighting

  • ACM inventory / plan / instructions for work

  • Alcohol& Drugs

04.12 Stock Pile Management

  • · Are procedures defined and communicated that limit and strictly control access to surge piles and stockpiles?

  • · Are procedures defined and communicated that prevent access to surge piles?

  • · Is signage posted that controls or prevents access to surge piles and stockpiles?

04.13 Geotechnical Management

  • · Is there a geotechnical design document available, which defines the working method for the quarry faces? (this should account for:- direction / face heights / geological anomalies)

  • · Is there a process in place that monitors that the geotechnical design is being followed?

  • · Is there an inspection regime that monitors face conditions and ensures that they are maintained in a safe condition?

  • · Are other structures, e.g. stockpiles and lagoons, designed referencing engineering principles in order to avoid failure?

  • · Have people been trained in the working method and made aware of the risks associated with quarry working?

04.14 Electrical Installation

  • · Do employees and contractors appreciate the dangers associated with working on Electrical Equipment?

  • · Is there a documented plan of the site’s electrical sources, overhead or buried power lines and wiring schemes for plant and equipment?

  • · Is the documentation routinely updated following changes?

  • · Is there evidence of a formal assessment of the electrical risks associated with elements of the distribution network, plant, machinery and related control systems?

  • · When installing new equipment is the amount of power required compared to the capacity of the distribution network?

  • · Is there a clear understanding of the over-riding legal requirement not to work on electrically live circuits and is there a clear definition of live work with formal authorised Permit to Work - PTW control processes?

  • · Is there a formal system of maintenance work which ensures the isolation of power, and testing, to prove ‘dead’, which prevents inadvertent restoration?

  • · Are parts of the distribution system or electrical cabinets in exposed positions protected by physical barriers and are electrical panels kept clear, locked, clearly labelled, and is there an issue control list for panel keys?

04.15 Mechanical Structures

  • · Is someone named as responsible to ensure the safety of buildings and structures on site?

  • · Has the condition of site buildings and structures been assessed for structural integrity at appropriate intervals and does the appearance of buildings suggest that they are maintained in good order?

04.16 Welfare Provision

  • · Are canteen facilities and rest areas maintained and inspected regularly to ensure satisfactory standards of hygiene?

  • · Are there rules for the prevention of inappropriate eating / drinking in the workplace?

  • · Are suitably maintained washing and toilet facilities available to all workgroups? Is a good standard of hygiene demonstrated?

  • · Are employees provided with dry and secure accommodation for clothing and personal affairs whilst they are at work?

  • · Is clean drinking water provided, and has it been labelled as such?

04.17 Confined Spaces

  • · Have all the confined spaces on the site been identified and suitable signage posted?

  • · Has a risk assessment been prepared for every confined space entry?

  • · Is there a site corrective action plan designed to address any deficencies identified by the confined space risk assessment?

  • · Is there evidence of permits to work being issued prior to a confined space entry?

  • · Have people been trained in their responsibilities during a confined space entry and are they aware of the risks and the method of control?

  • · Is suitable equipment readily available to enable the control measures specified by the related Risk Assessment to be deployed effectively?

04.18 Logistsics transport

  • "Contractors / companies: <br>- have contractors been selected on HS performance as well, <br>- is the contract including HS, <br>- do the same rules apply for subcontractors (and are they agreed with ETEX, <br>- is the use of spot-hauliers avoided, "

  • "Drivers:<br>- Do drivers have a licence, are they medically checked <br>- Are they seperately trained for the ETEX requirements<br>- Respect rules of the road, do not take A&D, respect driving hours<br>- Use reuired PPE on site of ETEX"

  • "Vehicles:<br>- Have standard safety equipment and all all other standard equipmet fitted <br>- Do not enter the site in unsafe condition (breaks, tires, steeering wheel..)<br>- have been maintained , serviced and inspected acc to builders manual<br>- have done a prestart check before leaving<br>- Lights on all day and night"

  • "Journey management : <br>- preferred roads are used with safe rest areas<br>- inventory of actual bottle necks and black spots before leaving<br>- No passengers for which no safe seat are present are permitted"

  • "Loading/unloading:<br>- Clear instructions when arriving at site(s0<br>- Truck is loaded safely, respecting max load/distribution<br>- Unloading is done safely, esp preventing tip-over of trucks<br>- During (un)loading truck drivers are in a safe area<br>"

04.19 People transport

  • "Contractors / companies: <br>- have contractors been selected on HS performance as well, <br>- is the contract including HS, <br>- do the same rules apply for subcontractors (and are they agreed with ETEX, <br>- is the use of spot-hauliers avoided, "

  • "Drivers:<br>- Do drivers have a licence, are they medically checked <br>- Are they seperately trained for the ETEX requirements<br>- Respect rules of the road, do not take A&D, respect driving hours<br>- Use reuired PPE on site of ETEX"

  • "Vehicles:<br>- Have standard safety equipment and all other standard equipmet fitted <br>- have been maintained , serviced and inspected acc to builders manual<br>- have done a prestart check before leaving<br>- Lights on all day and night"

  • "Journey management : <br>- preferred roads are used with safe rest areas<br>- inventory of actual bottle necks and black spots before leaving<br>- No passengers for which no safe seat are present are permitted"

  • "Loading/unloading:<br>- One seat, one passenger, One safety belt<br>- Luggage physically seperated from passengers<br>"

05.01 Emergency/Crisis Management

  • · Is the Emergency Policy held on site and is the system operating fully on the site?

  • · Is the Crisis Management organisation formally in place to deal with critical HS issues (e.g. death, explosion, fire or flood)?

  • · Is there specific training provided for people with critical roles in the Crisis Management Organisation?

  • · Is there a regular practical test or simulation to review effectiveness of the crisis management?

05.02 Fire Safety

  • · Are employees aware of precautions and procedures in their workplace?

  • · Are fire alarm call points tested weekly, including audibility and are there evacuation drills in all buildings twice yearly including all shifts?

  • · Are fire protection devices (extinguishers, sprinklers) controlled and maintained in good condition?

06.01 Incident Management

  • · Any Injury or Significant Near Miss Incident is systematically investigated and reviewed.

  • · Serious Event Review’s (SER) and Good Practices circulated by the Group/Division are reviewed by the site management team and any relevant key learning’s are implemented effectively.

  • · Injuries, First Aid, Near Misses are reported in accordance with the Group R & Inv Standard and trends are analysed for key learning’s and actions.

07.01 HR Processes

07.01.01 Organization and Human Resource (OHR) Review

  • · H&S is fully integrated into the OHR review process. An individual’s H&S Performance is taken into account and has an influence on their career path

07.01.02 Recruitment

  • · Job definition profiles – are they defined with HS issues being considered as part of the recruitment process? (skills requirement, physical capabilities, HS leadership issues, etc.)

  • · Is a Health Questionnaire completed during the recruitment process in order to assess the individual’s state of health and their capacity to perform the role they are being recruited for?

  • · Prior to any recruitment (or before confirming final process) is there a systematic initial medical check to assess candidate profile versus job requirements?

  • · As part of the personal background check is the previous HS experience of the recruit recorded and presented to the N+1 of the new employee?

07.01.03 Induction

  • · Is there a documented induction process established for any person visiting the site, regardless of status? (employee, contractor, visitor)

  • · Does the induction program include HS Policy & Rules applicable at site and what to do in the event of an incident?

  • · Does the Induction program include practical training related to the HS specific risks of the visitors workplace?

07.01.04 Ongoing Development & Competence

  • · Is there a site annual training plan established and controlled to make sure all legal requirements are covered?

  • · Is there an individual training needs analysis and an associated personal training plan developed and deployed for all permanent employees to match their HS responsibilities attached to the job position?

  • · Is there tracking system ensuring the quality and delivery of training is done to provide relevant personal development and HS competence?

  • · Are employees trained to recognise accidents and do they understand the part they have to play in the reporting of accidents?

08.01 Communication

  • · The site has established a dialogue with local community, industry-related associations, governments and NGOs about H&S via a Stakeholder Relations program.

  • · The BU and sites use signage, posters and H&S Etex documents that are consistent across the Etex activities. Posters are selected by local management to support campaigns and sustain H&S motivation. Local staff is contributing to this process

  • · The safety results are presented in a dynamic and attractive way, published and posted regularly and everyone working on site is able to understand the meaning and the trend. This information contributes to encourage H&S involvement

  • · Learning’s from audits / inspections and from internal / external incidents or injuries investigated are posted on noticeboards and discussed on site during regular meetings.

  • · Regular Exposure to SER or Fatality lessons through toolbox talks or briefings are organized on site, using Etex group publications or benchmarking data.

  • · Success stories are widely communicated: special follow up of publications and implementation is included in the H&S Management system of the BU / Site to make sure new ideas are captured and used timely and appropriately

  • · Communication is designed to enhance employee motivation and awareness and increase consistent use of safe practices in their daily work activities

  • · Accomplishments and milestones are recognized and celebrated through special Awards ceremonies, at the site / BU level and represent a real motivational process for employees

09.01 Documentation and Record Keeping

  • · Systems are designed and implemented for creating, distributing, controlling and managing documents and records prepared in support of Health and Safety requirements.

  • · Records are defined as written documentation of activities that have taken place such as training records, meeting minutes, etc.

  • · The documents and records management systems comply with regulatory requirements on data protection, medical confidentiality and document retention. etc.

10.01 Management Review

  • · Does the Plant Manager regularly review the site Health and Safety Improvement Plan and confirm that corrective actions are closed out in a timely manner?

  • · Are the findings of RCA or internal audits & inspection, worker suggestions reviewed by the management and prioritization set up accordingly?

  • · The site is regularly audited and inspected; a BU Audit Programme should be available for review to check frequency and completion rates.

  • · Audit recommendations are implemented and reviewed.

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