Etex EHS Audit - Compacted - EHS Department

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Adit team

• Site team

01.01 Policy & Objectives

• · Site H&S Priorities & Objectives - check relevance of items, selection and decision making process, effectiveness of internal communication and delivery vs. target completion dates

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · SMART H&S Objectives clearly defined for all Etex employees, H&S objectives should be aligned to the individual’s H&S responsibilities and they should be provided with the tools and training to achieve them.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Does the plant managers promote a personnal safety vision with challenging objectives for the site?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

02.01 Plant Management Engagement

• · Are the managers on site driving the H&S processes and personnally involved in all H&S matters?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the managers on site demonstrating real leadership in safety showing personal commitment?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are local initiatives and improvements communicated and shared with all members of the workforce?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are all health and safety incidents, regardless of severity fully investigated by site management and a relevant root cause identified?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

02.02 Site Health & Safety Management System

• · Site HSMS is aligned and achieves the objectives of the Group HSMS.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · A H&S Manual (Division, BU or Site) is readily available and includes all essential policy and rules relating to the H&S of the processes on site.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Site H&S Management Organisation & Responsibilities have been defined for all Key functions outlining what is expected of them in terms of their contribution to the management of H&S at the site.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

02.03 Site H&S Improvement Plan

• · Site H&S plan is part of a quarterly review process and the associated revenue and capital expenditure required is included in the Site & BU’s Budget Requirements.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

02.04 Visible Felt Leadership (VFL)

02.04.01 Deployment

• · Has the Site Management Team been trained to practice VFL interactions effectively?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Does everyone at site understand the objective of the VFL process and been involved in an interaction either as interviewer or interviewee?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a tracking system in place and is the performance of the site management team against their personal targets monitored regularly?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

02.04.02 Application

• · Are the VFL findings collected and treated on time to provide effective answer to the interviewees?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

03.01 Employee Involvement

• · Is there a process to actively seek the feedback & suggestions of employees?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are employees freely engaging each other on safety issues (including unsafe behaviour)?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are employees actively participating to root causes analysis, risk assessments, near-miss & unsafe conditions reporting?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.01 Risk Management

• · Is there a system to ensure a preventive risk assessment of the place & tasks to be done in the plant? Are these risk assessments used to prioritise actions to reduce risk exposure in the entity?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a procedure to define a dynamic risk assessment before a (routine/ non-routine) task is performed? Are the employees performing such risk assessment (STOP/LMRA method)?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a procedure or process to manage the risks associated with any new equipment or activities prior to them being introduced into the workplace?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there evidence that this has been deployed effectively?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.02 Contractor Safety Management (CSM)

• · Are Etex Managers/Supervisors aware of their responsibilities with respect to the health, safety and welfare of sub-contractors working in their areas of the plant?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Does the site have an appointed contracts co-ordinator?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there an induction process for contractors when they arrive on site which appraises them of the risks on site and what Etex expects of them?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · When meeting contractors on site question them on:-- Pre-qualification process- Level of competence / qualifications required- Method statements?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a process for evaluating the work of the contractor and providing feedback on their H&S performance?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.03 Work at Height (WAH)

• · Are WAH Risk Assessments documented and regularly upgraded?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are WAH Permits to Work completed by a competent person (when required) ?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is the WAH Deployment Program regularly confirming that the relevant provisions are being complied with and determining when any outstanding CAPEX requirement will be released?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is the review of WAH activities monitored by the internal audit process?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the WAH equipment (scaffolds, ladders, MEWP…) properly managed (inspected regularly & in good conditions)

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.04 PPE

• · PPE has been carefully selected with purchasing department and provided to anyone when required

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · PPE standard from Etex has been followed and implemented timely

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Qualitative assessment is done for any PPE to ensure suitable provision

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Based on risk assessment, complementary specific PPE are provided (gloves, ear protection)

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.05 Mobile Equipment

• · Was the Mobile Equipment Advisory (MEA) taken as reference to perform a specific site risk assessment?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there an up to date site circulation plan in place?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.06 Energy Isolation (EI) & LockOut TagOut TryOut (LOTOTO)

• · Is there a site LOTOTO procedure in place and is it regularly reviewed and revised?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has everyone received basic training in the principles associated with effective LOTOTO practices?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a clear Site EI Deployment Strategy, to assess risks and determine the corrective actions required?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has the EI training been developed to target various audiences on time in an effective way?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have relevant EI procedures been developed by the site to control (Machine Equipment process) MEP EI risks?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has site revenue & CAPEX been defined referencing Group & Divisional standards based on risk control?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.07 Conveyors - Machinery

• · Has a risk assessment been performed to prevent any ‘black spot’ exposure?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.08 Housekeeping

• · Are there procedures in place to ensure the regular removal and disposal of waste streams for each workplace?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.09 Lifting & Rigging

• · Is there a planned maintenance and inspection scheme for the lifting equipment and cranes to ensure that they are maintained in a safe condition?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have people been suitably trained to plan and assess the risks associated with the lifting of equipment in order that it can be completed in a safe manner?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.11 Occupational Health

04.11.01 Noise

• · Have all the areas where noise is a hazard been identified? Is the relevant PPE provided where and when necessary?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have measurements of noise levels been taken by a competent person, using adequate and calibrated equipment, for each area where there is a likely risk?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has there been an effective programme to reduce noise levels so far as is reasonably practicable by means other than hearing protection?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have there been re-surveys organised where new machinery is installed, plant is significantly modified or operating conditions alter significantly?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.11.02 Dust (Measurement & Control)

• · Has a system of risk assessment been put in place to evaluate potential dust exposure? (dosimeter, nature of dust, density, potential health impact?)

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is the Hierarchy of Control - HOC approach implemented to control risk exposures?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there annual control to make sure the site is complying with legal and Etex requirements (WAMP) ?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.11.03 Hazardous Substances

• · Is there an inventory of all the potentially hazardous substances used on the site?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the relevant data sheets available for the hazardous substances contained within the site inventory?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has a risk assessment been completed which identifies the potential level of exposure and the control measurements that need to be adopted?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the people who need to use the hazardous substances aware of and trained for the risks they present and the control measures they need to adopt?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.11.04 Manual Handling (Ergonomics)

• · Does the local policy recognise the hazards posed by manual handling, musculoskeletal disorders, and from use of vibratory tools?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are responsibilities defined to ensure that new risks are identified and have all areas where manual handling is a hazard been identified?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a system of assessment applied to manual handling hazards which takes into account the load, the task, the individual, and the work environment?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the standards defined in accordance with ergonomic rules, regulations, or code of practice?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a planned approach to progressive reduction in risks from manual handling and have control measures been implemented which have reduced risk, including safe systems of work?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.11.05 Health, others

• - Lighting

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• - ACM inventory / plan / instructions for work

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.13 Geotechnical Management

• · Is there a geotechnical design document available, which defines the working method for the quarry faces? (this should account for:- direction / face heights / geological anomalies)

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a process in place that monitors that the geotechnical design is being followed?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there an inspection regime that monitors face conditions and ensures that they are maintained in a safe condition?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are other structures, e.g. stockpiles and lagoons, designed referencing engineering principles in order to avoid failure?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have people been trained in the working method and made aware of the risks associated with quarry working?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

04.17 Confined Spaces

• · Have all the confined spaces on the site been identified and suitable signage posted?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Has a risk assessment been prepared for every confined space entry?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a site corrective action plan designed to address any deficencies identified by the confined space risk assessment?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there evidence of permits to work being issued prior to a confined space entry?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Have people been trained in their responsibilities during a confined space entry and are they aware of the risks and the method of control?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is suitable equipment readily available to enable the control measures specified by the related Risk Assessment to be deployed effectively?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

05.01 Emergency/Crisis Management

• · Is the Emergency Policy held on site and is the system operating fully on the site?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is the Crisis Management organisation formally in place to deal with critical HS issues (e.g. death, explosion, fire or flood)?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there specific training provided for people with critical roles in the Crisis Management Organisation?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Is there a regular practical test or simulation to review effectiveness of the crisis management, including communication ?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

05.02 Fire Safety

• · Are employees aware of precautions and procedures in their workplace?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are fire alarm call points tested weekly, including audibility and are there evacuation drills in all buildings twice yearly including all shifts?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are fire protection devices (extinguishers, sprinklers) controlled and maintained in good condition?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

06.01 Incident Management

• · Any Injury or Significant Near Miss Incident is systematically investigated and reviewed.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Serious Event Review’s (SER) and Good Practices circulated by the Group/Division are reviewed by the site management team and any relevant key learning’s are implemented effectively.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Injuries, First Aid, Near Misses are reported in accordance with the Group R & Inv Standard and trends are analysed for key learning’s and actions.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

07.01 HR Processes

07.01.03 Induction

• · Is there a documented induction process established for any person visiting the site, regardless of status? (employee, contractor, visitor)

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Does the induction program include HS Policy & Rules applicable at site and what to do in the event of an incident?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Does the Induction program include practical training related to the HS specific risks of the new persons workplace?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

07.01.04 Ongoing Development & Competence

• · Are employees trained to recognise accidents and do they understand the part they have to play in the reporting of accidents?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

08.01 Communication

• · The BU and sites use signage, posters and H&S Etex documents that are consistent across the Etex activities. Posters are selected by local management to support campaigns and sustain H&S motivation. Local staff is contributing to this process

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · The safety results are presented in a dynamic and attractive way, published and posted regularly and everyone working on site is able to understand the meaning and the trend. This information contributes to encourage H&S involvement

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Learning’s from audits / inspections and from internal / external incidents or injuries investigated are posted on noticeboards and discussed on site during regular meetings.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Regular Exposure to SER or Fatality lessons through toolbox talks or briefings are organized on site, using Etex group publications or benchmarking data.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Success stories are widely communicated: special follow up of publications and implementation is included in the H&S Management system of the BU / Site to make sure new ideas are captured and used timely and appropriately. · Accomplishments and milestones are recognized and celebrated through special Awards ceremonies, at the site / BU level and represent a real motivational process for employees

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

09.01 Documentation and Record Keeping

• · Systems are designed and implemented for creating, distributing, controlling and managing documents and records prepared in support of Health and Safety requirements.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Records are defined as written documentation of activities that have taken place such as training records, meeting minutes, etc.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · The documents and records management systems comply with regulatory requirements on data protection, medical confidentiality and document retention. etc.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

10.01 Management Review

• · Does the Plant Manager regularly review the site Health and Safety Improvement Plan and confirm that corrective actions are closed out in a timely manner?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · Are the findings of RCA or internal and external audits & inspection, worker suggestions implemented and reviewed by the management and prioritization set up accordingly?

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On

• · The site is regularly audited and inspected; a BU Audit Programme should be available for review to check frequency and completion rates.

  Yes

  No

  N/A

• Information

• Good practice

  Off

  On