GRM Contractor Management Structured Inspection Guide

• GRM Contractor Management Structured Inspection Guide

• GRM

• Conducted on

  Date

• Personnel

Scope

• To ensure that suitable systems and procedures are in place to manage the additional risk introduced by contractors at a coal mine.

MRE Structured Inspection Guide Rating Criteria

• Rating Criteria:
  1: Little or no documentation of SIG items within the SHMS or implementation of those items
  2: Some evidence of documentation of SIG items within the SHMS, however implementation is on an inconsistent or ad hoc basis
  3: Documentation of SIG items within the SHMS reasonable but inconsistent implementation
  4: Documentation of SIG items within the SHMS, fully implemented and consistently applied across the organisation
  5: Documentation of SIG items within the SHMS, total integration into normal operations, regularly reviewing and demonstrating continuous improvementLeg

Legislative Requirements

• What activities are conducted on site by contractors?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place for the selection and management of contractors? How is this system documented?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• How does the site ensure that contractors comply with the SHMS in relation to the work undertaken by the contractor?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that procedures used on site by contractors are consistent with the SHMS?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that contractors are given appropriate induction and refresher training?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that plant and equipment brought to site by contractors is fit for the intended purpose?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that plant and equipment brought to site by contractors is adequately maintained and consistent with the SHMS?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• How does the site establish the competency of contractor employees to operate plant and equipment?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that the contractor personnel who carry out maintenance and repair work are competent to do so?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure pre-start inspections on contractor mobile equipment are carried out and that plant is not operated if it is found to be in an unsafe condition?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What system is in place to ensure that contractors are fit for the duties that they are employed to carry out?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• How are contractors supervised and/or their work checked, whilst they are working on site?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• How are contractor supervisors made aware of their role and obligations in relation to the requirements of the SHMS?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• How are contractor employees made aware of their obligations in relation to the SHMS?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• What checks, inspections or audits of the CMS process are conducted by site?

• Rating

  1: Little or no evidence

  2: Some evidence

  3: Inconsistent

  4: Fully implemented

  5: Integrated and continuously improved

• Suggested upgrades or improvements?

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

Contractors covered by this inspection

• Frequency

• Number of personnel on site today

• Company

• Tasks

• Add signature

  Sign

• Select date

  Date