H&S MANAGEMENT REVIEW

Title Page

Client
Site Address:
Audit Date:
Audited By:
Site Manager:
Site Description:

There are different elements that have been looked at, we have used the PDCA method;
• Plan (P)
• Do (D)
• Check (C)
• Act (A)
The comments and scores are based on the information presented to GRSS on the day of the audit. In some circumstances, further evidence has been provided and the report has been altered where indicated.
- One Week
- Two Weeks
- Three Weeks
- Four Weeks
- Five Weeks
- Six Weeks

H&S MANAGEMENT AUDIT – PLAN/DO/CHECK/ACT

1. OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT

1.1 Does the organisation have a H&S Management System? Is it periodically reviewed and revised and records kept? Is it appropriate to the nature and scale of the H&S risks and relevant legislation? Required Actions.
Element: P C
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.2 Is there an effective Group OH&S Policy with commitment to continual improvement? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.3 Is the Policy adequately communicated at each level? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.4 Is information, in paper or electronic form, established and maintained that describes the core elements of the management system and their interaction and direction to the related documentation? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.5 Are there procedures for controlling all documents and data relevant to the H&S system to ensure they can be located? Are records legible, identifiable and traceable? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.6 Has an appropriate Director with responsibilities for Health and Safety been appointed? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.7 Is there an effective Executive Committee to cover health and safety? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.8 Have risks to the company been identified, including Fire and other adverse effects? Is the documentation available to interested parties and management? Required Actions/
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.9 Are there arrangements for suitable review of all Risk Assessments? Required Actions.
Element: A
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.10 Is there a documented Health and Safety Action Plan with clear and realistic objectives and targets? Is it reviewed and updated regularly? Required Actions.
Element: D C
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.11 Are H&S records kept in such a way that they are readily retrievable and protected against damage, deterioration or loss? Are the retention times for the records established and recorded? Are paper copies scanned and electronic copies kept? RequireD Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.12 Is there an audit programme and are there procedures for periodic H&S Management System Audits in order to determine whether the system has been correctly implemented? Do the procedures include a review of the results of previous audits? Are they provided to management? Required Actions.
Element: C
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.13 Are the results from the reviews/audits acted upon? Have there been changes to health and safety planning and implementation, monitoring arrangements? Required Actions.
Element: A
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.14 Is the information required for the Management and Audit review process clearly defined? Does it highlight any changes required to policy, procedure and assessments? Required Actions.
Element: C
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.15 Are effective site inspections taking place? Required Actions.
Element: C
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.16 Is there an effective system for the management of;
1.16 Use of PPE? Required Actions.
1.16 Use of Electricity? Required Actions.
1.16 Machine Safety? Required Actions.
1.16 Manual Handling? Required Actions.
1.16 Lifting Equipment and Accessories? Required Actions.
1.16 Legionella? Required Actions.
1.16 Drugs and Alcohol? Required Actions.
1.16 Access? Required Actions.
1.16 COSHH? Required Actions.
1.16 Transport (internal and external)? Required Actions.
1.16 Pressure Systems? Required Actions.
1.16 Exhaust Ventilation? Required Actions.
1.16 Extraction Systems? Required Actions.
1.16 Employee Consultation? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.7 Has an Environmental management audit been carried out? Have all corrective actions identified been carried out? Have the results been suitably conveyed to employees? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.18 Has a Business Impact Analysis been carried out to identify adverse effects which could result in business disruption? Have all corrective actions from the above been carried out? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.19 Is benchmarking used to compare performance to similar businesses? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.20 Are Key performance Indicators (KPI’s) used to monitor performance? Are the KPI’s appropriate? Are they reported regularly to the executive committee? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
COMMENTS

2 RESPONCIBILITIES

2 RESPONSIBILITIES

2.1 Are H&S roles, responsibilities and authorities defined, documented and communicated? Does ultimate responsibility lie with top management? Has a competent person been appointed to manage health and safety? Required Actions/
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
2.2 Does the Competent person have a defined role and sufficient authority for implementing and overseeing the H&S System throughout the organisation? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
2.3 Are all employees and directly controlled sub contractors aware of the H&S Management System and their individual H&S obligations? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.4 Do job descriptions at all levels include health and safety? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
1.5 Has the site determined the necessary level of resources to carry out the h&s responsibilities? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
COMMENTS

3 ACCIDENTS / INCIDENTS / NEAR MISSES / EMERGENCIES

3. ACCIDENTS / INCIDENTS / NEAR MISSES / EMERGENCIES

3.1 Is there a system for recording accidents, incidents (including near misses) ill-health, unsafe acts and damage? Is it working effectively? Required Actions.
Element: P C
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.2 Are clear roles in place for the handling and investigating of accidents, incidents and non conformance and is it effective? Is it clear who carries out any corrective and preventative actions after an investigation? Required Actions.
Element: P C
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.3 Are proposed corrective and preventative actions reviewed through the risk assessment process before implementation? Are any changes of procedures or corrective action documented? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.4 Is there an effective Root Cause Analysis (RCA) procedure in place? Required Actions.
Element: C
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.5 Are records of these activities kept to allow future analysis? Required Actions.
Element: P
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.6 Are there review processes for reactive monitoring data, eg from accident/incident/Near-miss/RCA? Required Actions.
Element: A
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.7 Is there a process for closing out health and safety matters? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
3.8 Is there an effective Emergency Plan? Is the information that the emergency services would require available? Are emergencies considered in the risk assessment process? Is it reviewed after an emergency and the plan altered where required? Are the procedures tested? Required Actions.
Element: D
Score
- 5
- 4
- 3
- 2
- 1
- 0
COMMENTS

4. STAFF / CONTRACTORS/ VISITORS

4. STAFF / CONTRACTORS / VISITORS

4.1 Is there a suitable Health & Safety Induction Course for new employees? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.2 Is there an effective system to identify training needs and ongoing competency requirements? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.3 Is health and safety training carried out for employees? Is the training sufficient and appropriate? Is the training reviewed regularly? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.4 Are appropriate records maintained of completed staff training with regard to H&S issues? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.5 Have the appropriate number of First Aiders been appointed, and are their contact details available? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.6 Are team briefs or “tool box” talks held with employees? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.7 Are all employees aware of the importance of the H&S Policy and procedures? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.8 Is there an effective system for the evaluation of health and safety performance of all persons? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.9 Are checks made on the validity of qualifications, Licenses and certificates for employees and contractors? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.10 Is there an effective policy to control and approve contractors? Required Actions.
Element P
Score
- 5
- 4
- 3
- 2
- 1
- 0
4. 11 Is there an appropriate health surveillance programme operating? Is there a programme for; Occupational Hygiene Monitoring following COSHH Assessments, Ongoing noise assessment, reduction and control? Required Actions.
Element D
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.12 Is monitoring equipment required for performance measurement and monitoring? Are there procedures for the calibration and maintenance of the equipment? Are records of calibration and maintenance activities and results retained? Required Actions.
Element C
Score
- 5
- 4
- 3
- 2
- 1
- 0
4.13 Are there any vulnerable workers in the organisation, (new and expectant mothers, young persons or disabled workers)? Is there a suitable and working system in place? If so have the appropriate risk assessments been carried out and control measures implemented? Required Actions.
COMMENTS

H&S MANAGEMENT REVIEW

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1. OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT

2 RESPONSIBILITIES

3. ACCIDENTS / INCIDENTS / NEAR MISSES / EMERGENCIES

4. STAFF / CONTRACTORS / VISITORS

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H&S MANAGEMENT REVIEW

Free H&S MANAGEMENT REVIEW Checklist

Go digital today!

Convert your paper checklists into digital forms

1. OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT

2 RESPONSIBILITIES

3. ACCIDENTS / INCIDENTS / NEAR MISSES / EMERGENCIES

4. STAFF / CONTRACTORS / VISITORS

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