H&S: Personal Emergency Evacuation Plans (PEEPS) 2022

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• As an employer and a service provider, american golf must make a provision for the safe evacuation of disabled people from its premises. Standard evacuation plans are written procedures that can be used as options for disabled people or others with special needs to view upon request

• Each store therefore needs to have in place standard Personal Emergency Evacuation Plan (PEEPs) for ‘occasional visitors’ i.e. customers, contractors and visitors

• Should you have an employee/more regular visitor to the store who is considered to have a disability, a more specific, individual assessment & plan for their evacuation needs will be required and you should contact the HR Department/LP Manager for guidance in this respect

• The standard PEEP will need to take into account the following:

The standard PEEP will need to take into account the following:

• The disabled person’s movements within the building;

• The operational procedures of the building;

• The types of escape that can be made available;

• The building systems e.g. fire alarm; and

• The existing egress (exit) plan

Attached is a standard document to be completed for your store detailing the PEEP for people with disabilities i.e:

• Mobility impaired people or people with dexterity problems

• Wheelchair users

• Hearing impaired and deaf people

• Visually impaired and blind people

• People with cognitive disabilities, mental health or emotional problems

• It’s important to think about your store, its layout and the type of disability aids you already have in place to assist an individual with a specific type of disability to escape the store in an emergency situation. You must also consider any complications that a disabled person may encounter when visiting your store and the types of things you can do to help overcome these complications or the alternative measures & means of escape available

• Once you have completed the PEEP, this will need to be briefed to all staff so they fully understand the escape options contained within them. Staff must be suitably briefed in order that they would be able to communicate the evacuation procedures effectively to disabled people at the time of escape

• All staff should continue to maintain the understanding that they have the responsibility to ensure that all customers & visitors leave the building safely whether or not they have a disability

• Once completed, please place a copy of the PEEP on the staff notice board for reference

• Please complete your store PEEP and brief all staff along with the briefings for Risk Assessment

• Should there be any queries about how to complete the PEEP, please contact John Mantle

Assessment

Disabilities Considered:

Mobility impaired people or people with dexterity problems:

• This can included a wide range of people with either permanent or temporary disabilities e.g. heart conditions, heart disease, asthma and conditions that require a walking aid, including a broken leg

Wheelchair users:

• This can include individuals who are solely reliant on wheelchairs and those who use a wheelchair frequently but can walk slightly. Both types of person may be able to achieve independent escape or be able to assist with their own escape

Hearing impaired and deaf people:

• Hearing impaired and deaf people need to know that there is an evacuation in progress. Some newer stores will have flashing beacons as part of the fire alarm system

Visually impaired and blind people:

• People who are visually impaired are helped to escape by the provision of good signage and other orientation clues. Often visually impaired people have some sight and will be able to use this during the escape in order to make their own way out of the building

People with cognitive disabilities, mental health or emotional problems:

• People who have cognitive disabilities often have problems comprehending what is happening in escape situations or may not have the same perceptions of risk as non-disabled people. People with cognitive disabilities may include (for example) autism, dyspraxia and dyslexia

• Which of the following can be used in this building?

  Select Ramps Extra Sounders Flashing lights Adjustments to door widths Other

  • Ramps
  • Extra Sounders
  • Flashing lights
  • Adjustments to door widths
  • Other

• Please specify

Escape Procedure (General): (please tick all those applicable to your store escape procedure)

• Upon hearing the alarm, the Duty Manager will allocate staff to check all areas of the store including back areas, toilets, fitting rooms etc. Staff members to check such areas physically and will not rely on vocal calls only to determine if the area is clear. Staff member to alert the hearing impaired directly of an emergency situation (if this is not readily understood, a quickly written note may be necessary)

• Staff members to assist individuals and guide out of the building via the nearest safe exit and to the assembly point

• Store has a mezzanine floor; suitable handrails to be used to support

• Store is split level/has multiple steps; staff members to assist with movement across

• Store has steps to main entrance/exit or to one or more of the emergency exits; staff members to assist with travel up/down steps; suitable handrails to be used as support Procedure for wheelchairs users: 1. Where safe to and exit will not be delayed, staff to direct customer to most suitable exit point (e.g. horizontal exit incurring no steps). 2. Where only 1 or 2 steps will be incurred/short flight of stairs, staff to consider with disabled person if it is possible for either 1 or 2 people to tilt the chair on its axis, by holding it at the rear and carry down using ‘wheelies’ so that it is virtually weightless on the stair .

Escape Procedure

Detail below any store specific/layout issues & the practical measures that have to be taken should the alarm sound e.g

• detail any compartmentation and fire alarm zoning within the building which may assist with escape;

• include details of any measures needed to support mobility impaired persons/ wheelchair user in shared premises/ Range stores (in circumstances where safe exit may mean travelling through shared premises, consideration must be given to their layout & the distance to travel e.g. short rest periods may be needed;

• detail preferred escape routes for mobility impaired persons/wheelchair users and details of any routes which may not be suitable;

• include details of any elements of building design that may assist escape e.g. ramp access, handrails on escape stairs, step edge markings, good colour contrasts on flooring or different textured floor on escape routes, single level exits, accessible signage etc

• Please write your details here

Comments

• Detail below any additional comments regarding the PEEP, also any notes concerning additional requirements needed for the building to ensure individuals can exit the building in a safe manner. Where structural changes/maintenance is suggested, this should be discussed with Property Department first

• Date:

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