HASMATE - Health and Safety Meeting Record

• Client / Site - where audit undertaken

• Conducted on

  Date

• Prepared by

• Location / Address
  Address

• Personnel (list who attended)

Business actions and reports arising from last meeting

• What has been completed and by who?

Employee

• Action Completed

• Completed by

• Comments

Review incident/accident reports and data for trends

• Any injuries since last meeting?

  Yes

  No

• Any near misses or hits since last meeting?

  Yes

  No

• Have all incidents/accidents been recorded?

  Yes

  No

  N/A

• Total number of new incidents/accidents recorded since last meeting

• Comments

Review risk/hazard identification and controls

• Any new risks/hazards since last meeting?

  Yes

  No

• Are they documented?

  Yes

  No

  N/A

• Have all new risks/hazards been discussed?

  Yes

  No

  N/A

• Any existing risks/hazards requiring an annual review/discussion?

  Yes

  No

• Comments

Review monthly monitoring auditing/inspections

• Have they been completed?

  Yes

  No

• Have all recommendations and corrective actions been completed?

  Yes

  No

  N/A

• Comments

Visitor and Contractor Management

• Visitor or Contractor

Person

• Date of visit

  Date

• Who visited

  Select Contractor Visitor WorkSafe External auditor ACC Ministry of Primary Industries (MPI) Food Safety Authority (FSA) Customer/client Forestry Industry Safety Council (FISC) Other

  • Contractor
  • Visitor
  • WorkSafe
  • External auditor
  • ACC
  • Ministry of Primary Industries (MPI)
  • Food Safety Authority (FSA)
  • Customer/client
  • Forestry Industry Safety Council (FISC)
  • Other

• Further detail

• Comments

Review any new internal or external information on health and safety matters

• Any new WorkSafe alerts to discuss?

  Yes

  No

  N/A

• Discuss any industry advice

  Yes

  No

  N/A

• Discuss any external reports

  Yes

  No

  N/A

• Comments

Review and discuss any identified management or staff training

• What type of training and who?

Employee

• Employee name

• Type of training

  Select Induction Risk/hazard management Accident investigation Rep training SOP training Emergency management HSNO training Other

  • Induction
  • Risk/hazard management
  • Accident investigation
  • Rep training
  • SOP training
  • Emergency management
  • HSNO training
  • Other

• Comments

Review the Emergency Planning and drills

• Have you reviewed previous reports?

  Yes

  No

• Have the dates of all planned drills been discussed?

  Yes

  No

• Have you discussed responsibilities in terms of emergency planning?

  Yes

  No

• Any wardens training required?

  Yes

  No

• Has an emergency assembly point been established?

  Yes

  No

  N/A

• Comments

Review chemical (HSNO) management

• Are MSDs current?

  Yes

  No

  N/A

• Do we have a current chemical inventory available on site?

  Yes

  No

  N/A

• Is any HSNO training required?

  Yes

  No

  N/A

• Is chemical storage satisfactory as per industry guidelines?

  Yes

  No

  N/A

• Have we had any spillages since last meeting?

  Yes

  No

  N/A

• Comments

Brag time and recommendations for the future

• What have we achieved to date?

• What do we need to do for the continuous improvement of our health and safety systems?

Audit Sign Off

• Sign Off

Employee

• Signature

  Sign

• I am a:

  Employee

  Contractor

  Other

• Job Title / Company