Health and Safety and Environmental Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Asbestos

• does the building predate the year 2000?

  yes

  no

• Has an asbestos survey been conducted?

  Yes

  No

• Has asbestos been identified?

  yes

  no

• Has the presence of asbestos been adequately identified to all staff and potential contractors?

  Yes

  No

  N/A

Office

Office administration

• Is the Health and Safety manual up to date?

  Yes

  No

  N/A

• H&S policy statement displayed?

  Yes

  No

  N/A

• is the displayed policy the current version?

  Compliant

  Non-Compliant

  N/A

• Health & Safety at Work Act poster displayed and completed as necessary?

  Yes

  No

  N/A

• Is the Employers liability insurance certificate displayed?

  Yes

  No

  N/A

• Is it for the current year?

  Compliant

  Non-Compliant

  N/A

• Has a DSE risk assessment carried out?

  Yes

  No

  N/A

• when was it last reviewed?

  Date

• Are emergency procedures and contact numbers displayed?

  Yes

  No

  N/A

• Is there an accident book?

  Yes

  No

  N/A

Office area Housekeeping

• Are work areas clean, and orderly?

  Good

  Fair

  Poor

  N/A

• Is the work area adequately illuminated?

  Yes

  No

  N/A

• is general house keeping up to standard?

  Good

  Fair

  Poor

  N/A

• Is all flooring free from trip hazards?

  Yes

  No

  N/A

• Are chairs in good mechanical condition (castors/springs)?

  Good

  Fair

  Poor

  N/A

• are all bookcases secure and not overloaded?

  Yes

  No

  N/A

• Is there adequate lighting in stairways, halls and store rooms?

  Yes

  No

  N/A

• Are stairwells clear - not cluttered?

  Yes

  No

  N/A

• Are stair treads in good condition?

  Good

  Fair

  Poor

  N/A

• Where applicable are handrails installed and in good condition?

  Good

  Fair

  Poor

  N/A

Office area Electrical Safety

• Are all electrical outlets safe - not overloaded?

  Safe

  At Risk

  N/A

• Are extension cords being used correctly? Not in place of permanent wiring?

  Yes

  No

  N/A

• Are all electrical cords and plugs in good condition and correctly terminated?

  Safe

  At Risk

  N/A

• Are electrical items PAT tested?

  Yes

  No

  N/A

• When was PAT testing last conducted?

  Date

Welfare Provision in office area

• Are toilets clean and in' good condition' inc décor

  Good

  Fair

  Poor

  N/A

• Is there hot and cold running water within the W/C's

  Yes

  No

  N/A

• Is there an adequate supply of toilet tissue and hand wash

  Yes

  No

  N/A

• Is there adequate means to dry your hands?

  Yes

  No

  N/A

• is there provision to store food safely?

  Yes

  No

  N/A

• Is there means of heating food?

  Yes

  No

  N/A

• Are there washing facilities within kitchen area?

  Yes

  No

  N/A

Depot Fire precautions

• Is there a Fire risk assessment in place?

  Yes

  No

  N/A

• When was the Fire Risk assessment last reviewed?

  Date

• Has the fire escape plan been identified and displayed?

  Yes

  No

  N/A

• Is there a notification of who the Fire Wardens are?

  Yes

  No

  N/A

• who is the first fire marshall?

• when does their certificate expire?

  Date

• who is the second fire Marshall

• when does their certificate expire?

  Date

• Is there the correct provision of fire extinguishers c/w appropriate usage signage?

  Yes

  No

  N/A

• Are all extinguishers fully charged?

  Yes

  No

  N/A

• When is the next extinguisher service due?

  Date

• Is there a regular check of extinguisher placement being completed and recorded?

  Yes

  No

  N/A

• Are there adequate fire escape signs in place?

  Yes

  No

  N/A

• Are all fire routes clear of obstructions?

  Yes

  No

  N/A

• Are Emergency exit doors clearly marked and accessible?

  Yes

  No

  N/A

• Are weekly alarm checks being completed/recorded?

  Yes

  No

  N/A

• Has Periodic testing of emergency lighting been completed and recorded?

  Yes

  No

  N/A

• Has a Fire drill completed as per company policy?

  Yes

  No

  N/A

• When was the last recorded fire drill?

  Date

First Aid

• Have the first aiders been identified?

  Yes

  No

  N/A

• who is the first first aider?

• when does their certificate expire?

  Date

• who is the second first aider

• when does their certificate expire?

  Date

• Is there first aid provision within office area to BS standard

  Yes

  No

  N/A

• are all contents in date?

  Yes

  No

  N/A

• Is there sufficient First aid provision to BS standard in the workshop area?

  Yes

  No

  N/A

• Is the contents within date?

  Yes

  No

  N/A

• Is there a designated Eyewash station?

  Yes

  No

  N/A

• is it within 10 seconds walk of work areas?

  Yes

  No

  N/A

• Is the AED cabinet operable?

  Yes

  No

  N/A

• Is the AED operable?

  Yes

  No

  N/A

• when do the batteries expire?

  Date

Workshop

Workshop House keeping

• Has a noise meter reading been taken?

  Yes

  No

  N/A

• Are work areas clean, orderly not present undue hazard?

  Good

  Fair

  Poor

  N/A

• Is there sufficiently de-marked traffic/personnel separation?

  Yes

  No

  N/A

• Are work areas adequately illuminated?

  Yes

  No

  N/A

• Are all floors free from trip hazards so far as practicable?

  Yes

  No

  N/A

• Are floors dry - not slippery or suitable warnings in place?

  Yes

  No

  N/A

• Is there sufficient guarding on elevated storage areas?

  Yes

  No

  N/A

Welfare Provision in workshop area

• Are toilets clean and in 'good condition' inc décor

  Good

  Fair

  Poor

  N/A

• Is there hot and cold running water within the W/C's?

  Yes

  No

  N/A

• Is there an adequate supply of toilet tissue and hand wash?

  Yes

  No

  N/A

• Is there adequate means to dry your hands?

  Yes

  No

  N/A

• Is there the correct provision of barrier cream, hand cleaner and restoration cream?

  Yes

  No

  N/A

• Is there means of heating food?

  Yes

  No

  N/A

• Is the area maintained to a suitable hygiene standard?

  Good

  Fair

  Poor

  N/A

• Are there drying facilities?

  Yes

  No

  N/A

• Are there sufficient lockers (1 per employee)?

  Yes

  No

  N/A

Workshop fire safety

• Are there adequate fire escape signs in place?

  Yes

  No

  N/A

• Are all fire routes clear of obstructions?

  Yes

  No

  N/A

• Are all Emergency Exit doors clearly marked and accessible?

  Yes

  No

  N/A

• Are all flammable materials stored in 'flame vault'?

  Yes

  No

  N/A

• Is the flame vault stored away from sources of ignition?

  Yes

  No

  N/A

• Is flammable waste placed in metal bins away from hot works areas?

  Yes

  No

  N/A

• Is flammable waste stored more than 10mtrs from the fabric of the building?

  Yes

  No

  N/A

Workshop COSHH

• Is equipment labelled correctly, and in the correct containers?

  Yes

  No

  N/A

• Are there sufficient MSDS data sheets and COSHH assessments in place?

  Yes

  No

  N/A

• Is there specific PPE for the handling of materials?

  Yes

  No

  N/A

• Is there a poster displaying the correct usage and PPE requirements for Autosmart products?

  Yes

  No

  N/A

• Is there an up to date chemical inventory?

  Yes

  No

  N/A

• Is there sufficient signage?

  Yes

  No

  N/A

Workshop Equipment

Pillar Drill

• Is there a pillar drill

  yes

  no

• Is the pillar drill fitted with an emergency stop?

  Yes

  No

  N/A

• Are all moving parts sufficiently guarded?

  Yes

  No

  N/A

• Is it fitted with interlock/isolator?

  Yes

  No

  N/A

• Is there a vice/clamp?

  Yes

  No

  N/A

• Is the drill sufficiently stable?

  Yes

  No

  N/A

• Are there sufficient warning signs?

  Yes

  No

  N/A

Bench grinder

• Is there a bench grinder?

  yes

  no

• Is it fitted with sufficient & effective guarding?

  Yes

  No

  N/A

• Are there wheel dresses fitted?

  Yes

  No

  N/A

• Is there rest and steady adjustment?

  Yes

  No

  N/A

• Is it sufficiently stabilised?

  Yes

  No

  N/A

• Are there warning signs?

  Yes

  No

  N/A

• Are operators trained in the use of abrasive wheels?

  Yes

  No

  N/A

Welding

• Does the welding mask provide filtered air to the user?

  Yes

  No

  N/A

• Is there a system to record pre-use checks of the welding mask?

  Yes

  No

  N/A

• Is other specific PPE supplied?

  Yes

  No

  N/A

• Is PPE adequate and in good condition?

  Yes

  No

  N/A

• Is there adequate ventilation?

  Yes

  No

  N/A

• Is there a record of thorough examination of LEV?

  Yes

  No

  N/A

• Is there sufficient screening?

  Yes

  No

  N/A

• Is the burning gear fitted with flowback arrestors & check valves?

  Yes

  No

  N/A

• Are the torch hoses in good condition?

  Yes

  No

  N/A

• Are gas cylinders legibly marked as to their contents?

  Yes

  No

  N/A

• Are all gas cylinders secured from tipping/falling, including spares or empties?

  Yes

  No

  N/A

• Have checks been completed on gas equipment in accordance to the British Compressed Gas association Code of practice: CP7 safe use oxy fuel equipment & CP47 safe use of mobile gas supply equipment

  Yes

  No

  N/A

Portable appliances - power tools etc.

• Are all plugs correctly fitted & in good condition (correctly terminated)?

  Yes

  No

  N/A

• Are cables sufficiently insulated?

  Yes

  No

  N/A

• Are all small appliance casings intact?

  Yes

  No

  N/A

• Do all switches operate correctly?

  Yes

  No

  N/A

• Where applicable, is equipment fitted with an emergency stop?

  Yes

  No

  N/A

Workshop Lifting Equipment

Vehicle Lift Table

• Is there a vehicle lift table?

  yes

  no

• Is there a system for recording pre-use inspections?

  Yes

  No

  N/A

• Is there a record of the last thorough examination report?

  Yes

  No

  N/A

• When is the next thorough examination report due?

  Date

• Is there sufficient guards or interlocked controls to prevent accidental operation?

  Yes

  No

  N/A

• Are there vehicle roll off guards or chocks in place?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is the lift marked to indicate not for personnel use?

  Yes

  No

  N/A

• is the SWL clearly marked?

  Yes

  No

  N/A

Crane

• Is there a crane in the depot?

  yes

  no

• Is there a system for recording pre-use inspections?

  Yes

  No

  N/A

• Is there a record of the last thorough examination report?

  Yes

  No

  N/A

• When is the next thorough examination due?

  Date

• Is the hook in good condition?

  Yes

  No

  N/A

• Are the controls clearly marked?

  Yes

  No

  N/A

• Do all the controls operate correctly?

  Yes

  No

  N/A

• Have any listed faults been rectified?

  Yes

  No

  N/A

• Is the SWL clearly identified?

  Yes

  No

  N/A

• Can the SWL be seen from all sides?

  Yes

  No

  N/A

• Has specific training been supplied?

  Yes

  No

  N/A

• is there a notice of who has been trained?

  Yes

  No

  N/A

Forklift truck

• Is the forklift in good condition?

  Good

  Fair

  Poor

  N/A

• Is there a system for recording pre-use inspections?

  Yes

  No

  N/A

• Is there a record of the last thorough examination report?

  Yes

  No

  N/A

• When is the next thorough examination due?

  Date

• Is there a service/maintenance schedule/record?

  Yes

  No

  N/A

• Is there a beacon and reversing alarm fitted?

  Yes

  No

  N/A

• Is the SWL clearly identified?

  Yes

  No

  N/A

• Is there sufficient all round visibility so far as is practicable?

  Yes

  No

  N/A

• Has operator training been supplied?

  Yes

  No

  N/A

• Is there a notice of who has been trained?

  Yes

  No

  N/A

Lifting accessories

• Is there a schedule of lifting accessories detailing all items?

  Yes

  No

  N/A

• Is there a record of the last thorough examination report for each item on the schedule?

  Yes

  No

  N/A

• Does the schedule indicate when the next thorough examination report is due for each item?

  Yes

  No

  N/A

• Is there an effective way to quarantine items that do not have an in date thorough examination record?

  Yes

  No

  N/A

• Are all items clearly marked with SWL?

  Yes

  No

  N/A

• Is there a designated storage area for lifting accessories?

  Yes

  No

  N/A

• Are all items correctly stored?

  Yes

  No

  N/A

Workshop Electrical Safety

Mains Distribution Board

• When was the last Periodic fixed wiring inspection complete

  Date

• Is the fixed wiring inspection up to date (within 5 years)?

  Yes

  No

  N/A

• Are the cover/guards intact and do they close?

  Yes

  No

  N/A

• Is the access to the DB clear from obstructions and combustibles?

  Yes

  No

  N/A

110v; 240v & 430v sockets

• Are the power points intact?

  Yes

  No

  N/A

• Are all power points working?

  Yes

  No

  N/A

• Are all cable glands secure?

  Yes

  No

  N/A

• Are the sockets free from overloading?

  Yes

  No

  N/A

• Where applicable, is equipment fitted with interlocks?

  Yes

  No

  N/A

Depot gas safety

• does the depot have gas heating?

  yes

  no

• Have "Gas Safe" safety inspections been completed?

  Yes

  No

• when was the last safety inspection recorded?

  Date

• was the last safety check within the last 12 months?

  Compliant

  Non-Compliant

  N/A

Yard Area

Safety and Security

• Is the depot secure from trespass?

  Yes

  No

  N/A

• Where applicable, are there sufficient warnings about razor wire?

  Yes

  No

  N/A

• Is the Company Heath and Safety Notice prominently displayed at the site entrance?

  Yes

  No

  N/A

• Is the designated Fire Assembly Point notice prominently displayed?

  Yes

  No

  N/A

• Is the Fire Assembly Point a sufficient distance away from the buildings?

  Yes

  No

  N/A

• Is the mandatory 5mph speed limit indicated?

  Yes

  No

  N/A

• Is there an effective traffic management plan?

  Yes

  No

  N/A

• Is the wash down area tidy?

  Yes

  No

  N/A

• Is there sufficient pest control in place?

  Yes

  No

  N/A

• Is vegetation managed?

  Yes

  No

  N/A

External Power Supply

• Does any external DB have a sufficient IP rating?

  Yes

  No

  N/A

• Are all external sockets suitably IP rated?

  Yes

  No

  N/A

• Are all external power sources intact?

  Yes

  No

  N/A

• Are sources of external power suitably secure?

  Yes

  No

  N/A

Yard lighting

• Is there adequate lighting within the yard area?

  Good

  Fair

  Poor

  N/A

• Does all the lighting work?

  Yes

  No

  N/A

• Are all cable glands intact?

  Yes

  No

  N/A

Refuelling area

• Does the electrical cupboard provide suitable IP protection?

  Yes

  No

  N/A

• Is the electrical cupboard secure?

  Yes

  No

  N/A

• Can the supply be isolated?

  Yes

  No

  N/A

• Where applicable, are above ground fuel tanks secure to prevent unauthorised access?

  Yes

  No

  N/A

• Are above ground tanks suitably bunded?

  Yes

  No

  N/A

• Where applicable, are the bunds clear of debris?

  Yes

  No

  N/A

• Does the leak alarm work on below ground tanks?

  Yes

  No

  N/A

Environmental

Oil storage and drainage

• Are all external oil storage containers secure?

  Yes

  No

  N/A

• Are external oil storage containers suitably bunded?

  Yes

  No

  N/A

• Are all open drums stored on suitable spill pallets?

  Yes

  No

  N/A

• Do all open drums have oil absorbent drum top mats in place?

  Yes

  No

  N/A

• Is the yard drainage free from debris and silt?

  Yes

  No

  N/A

• Are the drains intercepted?

  Yes

  No

  N/A

• Where applicable does the Class 1 interceptor alarm work?

  Yes

  No

  N/A

• Has the interceptor been checked?

  Yes

  No

  N/A

• When was the last recorded Interceptor inspection?

  Date

• Is there appropriate spill control equipment?

  Yes

  No

  N/A

• Is there an Environmental Incident Response plan in place?

  Yes

  No

  N/A

• Are there any environmental concerns?

  yes

  no

  n/a

• What are the concerns?

• Are there effective control measures in place to reduce energy?

  Yes

  No

  N/A

Waste Management & Recycling

• Does the depot segregate all hazardous waste streams?

  Yes

  No

  N/A

• Does the depot recycle grease gun cartridges?

  Yes

  No

  N/A

• Are oily rags recycled?

  Yes

  No

  N/A

• Is there provision to segregate and recycle used spill control media?

  Yes

  No

  N/A

• Does the depot have facilities to recycle used filters?

  Yes

  No

  N/A

• Are unserviceable batteries scrapped/recycled?

  Yes

  No

  N/A

• Is there a suitable receptacle for unserviceable/scrap batteries?

  Yes

  No

  N/A

• Is there a means to recycle or dispose of tyres?

  Yes

  No

  N/A

• Is there a means to recover/recycle waste oil?

  Yes

  No

  N/A

• Is there a separate bin for dry mixed recycling?

  Yes

  No

  N/A

• Do the depot recycle printer ink cartridges?

  Yes

  No

  N/A

• Is there provision to recycle paper?

  Yes

  No

  N/A

• Are relevant waste transfer notes available?

  Yes

  No

  N/A

PPE

• Is the provided PPE suitable for the task for which it is intended?

  Yes

  No

  N/A

• Is PPE in good condition?

  Yes

  No

  N/A

• Are there any shortfalls in PPE provided?

  yes

  no

  n/a

• Are all employees boots suitable (not Rigger)?

  Yes

  No

  N/A

• Are overalls suitable for the task?

  Yes

  No

  N/A

• Has the supplied PPE been signed for?

  Yes

  No

  N/A

• Is PPE being utilised correctly?

  Yes

  No

  N/A

Personnel

• Is there a general safety aware culture within the depot?

  Yes

  No

  N/A

• is there a site safety representative?

  Yes

  No

  N/A

• Who is the depot safety representative?

• Has the safety representative completed the IOSH working safely course?

  Yes

  No

  N/A

• Are there any topics that need to be discussed in a toolbox talk?

  yes

  no

• what need to be discussed?

• Are there any specific training needs?

  yes

  no

• what training is required?

• Do all staff know the chain of command to reporting safety concerns?

  Yes

  No

  N/A

• Does anybody have any safety concerns?

  yes

  no

  n/a

• what are the concerns?

• Are people aware who to report accidents to?

  Yes

  No

  N/A

• Are all staff aware of who the First Aiders are?

  Yes

  No

  N/A

• Do all relevant staff carry CSCS cards?

  Yes

  No

  N/A

• Have machine operator competencies been assessed (w/shop staff)?

  Yes

  No

  N/A

• Have driver CPC cards been assessed

  Yes

  No

  N/A

• Have Driver licenses been checked as per company policy

  Yes

  No

  N/A

• Is there a FORS Drivers notice board

  Yes

  No

  N/A

• Have LGV drivers completed loader securer training?

  Yes

  No

  N/A

• Have relevant FORS TBTs been delivered?

  Yes

  No

  N/A

Vehicles

• Are all vehicles issued with First aid kits to BSI standard?

  Yes

  No

  N/A

• Do vehicles have correct level of conspicuity markings?

  Yes

  No

  N/A

• Do the lorries have sufficient load bed lighting?

  Yes

  No

  N/A

• Do all lorries have chp8 chevron markings?

  Yes

  No

  N/A

• Do all lorries have rear mounted beacons/strobes?

  Yes

  No

  N/A

• Do low loaders have high level indicator repeaters?

  Yes

  No

  N/A

• Do fitters vans so far as practicable comply with Chp 8?

  Yes

  No

  N/A

• Do vans display correct warning diamonds for gas carried?

  Yes

  No

  N/A

• Are vans carrying gas fitted with 2kg dry powder extinguishers?

  Yes

  No

  N/A

• Is there provision for remote site staff to maintain hand hygiene?

  Yes

  No

  N/A

• Do service vehicles display FORS cycle safety signage?

  Yes

  No

  N/A

• Do HGV’s display FORS cycle safety signage?

  Yes

  No

  N/A

• Are HGV’s equipped with 50ltr spill kits?

  Yes

  No

  N/A