Health & Safety Inspection

• Building Name and Address:

• Add media

  Media

• GIA & No. of Floors:

• Region & Area:

• Building Use

  Admin

  Hospital

  Health Centre

• Brief description of building:

• Occupied by:

• Reporting Officer:

• SDM:

• Date of Visit:

  Date

• Review Date:

  Date

Disclaimer The assessor believes the information contained within this risk assessment report to be correct at the time of printing. The assessor does not accept responsibility for any consequences arising from the use of the information herein. The report is based on matters which were observed or came to the attention of the assessor during the day of the assessment and should not be relied upon as an exhaustive record of all possible risks or hazards that may exist or potential improvements that can be made.

Confidentiality Statement In order to maintain the integrity and credibility of the risk assessment processes and to protect the parties involved, it is understood that the assessor will not divulge to unauthorised persons any information obtained during this risk assessment unless legally obligated to do so.

• Restrictions of Inspection

  Select General Office Area Entrance / Exits Building Management Office Passenger / goods lift / escalators Pathways Washroom Facilities Plant Rooms Maintenance Contractor offices / workshops Kitchenettes Reception Area Roof Areas Security Offices Service Corridors Staircases Storage areas Underground Car Park Outside Car Parking Catering Facilities Computer Rooms (IT hubs) / Data Centre's / Server Room

  • General Office Area
  • Entrance / Exits
  • Building Management Office
  • Passenger / goods lift / escalators
  • Pathways
  • Washroom Facilities
  • Plant Rooms
  • Maintenance Contractor offices / workshops
  • Kitchenettes
  • Reception Area
  • Roof Areas
  • Security Offices
  • Service Corridors
  • Staircases
  • Storage areas
  • Underground Car Park
  • Outside Car Parking
  • Catering Facilities
  • Computer Rooms (IT hubs) / Data Centre's / Server Room

Desktop Review (This is to be undertaken pre-site visit)

• 0.1 Asbestos Survey: (Yearly)

  Yes

  No

  N/A

• Select date

  Date

• 0.2 Legionella/Water Risk Assessment: In-patient (Two Yearly), Clinics & Health Centres (Three Yearly), Admin (Four Yearly)

  Yes

  No

• Select date

  Date

• 0.3 Gas Certificate: (Yearly)

  Yes

  No

  N/A

• Select date

  Date

• 0.4 5 Yearly Electrical Certificate:

  Yes

  No

• Select date

  Date

• 0.5 Fire Risk Assessment: (In-patients buildings yearly, clinics two yearly and admin/office buildings three yearly)

  Yes

  No

• Select date

  Date

• 0.6 Piped Medical Gas: (Yearly)

  Yes

  No

  N/A

• Select date

  Date

• 0.7 Pressure Vessels: (As per Written Scheme)

  Yes

  No

  N/A

• Select date

  Date

• 0.8 Window Restrictor Survey: (Yearly)

  Yes

  No

  N/A

• Select date

  Date

• 0.9 Lift LOLER Inspection: (6 monthly)

  Yes

  No

  N/A

• Select date

  Date

• 0.10 Generator Full Load Test: (Yearly)

  Yes

  No

  N/A

• Select date

  Date

• 0.11 Lightning Protection

  Yes

  No

  N/A

• Select date

  Date

• 0.12 Hot Surfaces

  Yes

  No

  N/A

• Select date

  Date

Security Inspection

General Security - External

• 1.1 Does the premise have a security alarm?

  Yes

  No

  N/A

• 1.2 Is the boundary fencing in good repair?

  Yes

  No

  N/A

• 1.3 Are garden areas well maintained and not overgrown? (This allows clear visibility)

  Yes

  No

  N/A

• 1.4 Can the roof be easily accessed? (Note, if roof is flat can bins or other structure be used to gain access)

  Yes

  No

  N/A

• 1.5 Are all external areas secure? (Rear parking / waste stores etc)

  Yes

  No

  N/A

• 1.6 Any other pertinent Security Arrangements? (Coded locks, Window Trellis etc)

  Yes

  No

  N/A

1. General Security - Reception

• 1.7 On entering the building, were you challenged or asked who you were?

  Yes

  No

• 1.8 Any other accessibility specific issues present?

  Yes

  No

  N/A

2. CCTV

• 2.1 Is there CCTV on site?

  Select Yes No

  • Yes
  • No

• 2.2 Who maintains the CCTV?

• 2.3 Who is the data controller?

• 2.4 Is the screen away from public view?

  Yes

  No

  N/A

• 2.5 How many cameras are there on site?

• 2.6 Do they all work?

  Yes

  No

  N/A

• 2.7 Is the correct signage in place? <br>

  Yes

  No

  N/A

• 2.8 Has an Operational Requirement (OR) and Privacy Impact Analysis (PIA) been undertaken and reviewed?

  Yes

  No

  N/A

Building Compliance

3. Asbestos

• 3.1 Does the building contain asbestos (post 2000), if so, is there an Asbestos Survey/Register on site?

  Yes

  No

  N/A

• 3.2 Is there ACM requiring management in the building?

  Yes

  No

• 3.3 Is there a local Asbestos Management Plan?

  Yes

  No

  N/A

• 3.4 Are there any obvious signs of damage to labelled ACM's

  Yes

  No

  N/A

• 3.5 Is there any obvious signs of damage to building fabric i.e. IT drilling through walls?

  Yes

  No

  N/A

4. Legionella

• 4.1 Is there a Water Risk Assessment on site?

  Yes

  No

• 4.2 Is there a Water Log Book on site?

  Yes

  No

• 4.3 Is the Water Log Book up to date?

  Yes

  No

• 4.4 Is there a flushing programme?<br>Note: Infrequently used outlets should be run on at least weekly basis

  Yes

  No

• 4.5 Flushing carried out by whom?

• 4.6 Is there a temperature monitoring programme? <br>Note: Hot 55oc at Outlet and 50oc (min) at return<br>TMVs 41oc Showers/Wash basins and 44-46oc Baths<br>Cold Below 20oc

  Yes

  No

5. Gas

• 5.1 Is there evidence that remedial works have been completed?

  Yes

  No

  N/A

• 5.2 Has all gas catering equipment been inspected within the last 12 months?

  Yes

  No

  N/A

6. Electrical Safety

• 6.1 Is there an EICR Report on site?

  Yes

  No

• 6.2 Is there evidence that CAT1/CAT2 remedials have been completed?

  Yes

  No

  N/A

• 6.3 Is there a PAT regime in place?

  Yes

  No

• 6.4 Is there evidence of sockets being overloaded e.g. Excessive use of extension leads?

  Yes

  No

• 6.5 Is NHS PS electrical equipment in good working order? (No damage)

  Yes

  No

  N/A

• 6.6 Is access to live high/low voltage equipment restricted to authorised people only?

  Yes

  No

  N/A

• 6.7 Have all socket covers been removed from the sockets - (CAS alert EFA/2016/002)

  Yes

  No

  N/A

• 6.8 Are 'Fixed Appliances' subject to regular testing?

  Yes

  No

  N/A

7. Lifts

• 7.1 Is there evidence of Lift Servicing (3 monthly)?

  Yes

  No

  N/A

• 7.2 Is there a local breakdown / entrapment procedure?

  Yes

  No

  N/A

• 7.3 Is the emergency call button tested weekly by tenant?

  Yes

  No

  N/A

8. Pressure Vessels

• 8.1 Are there pressure vessels within the building which are landlord responsibility?

  Yes

  No

  N/A

• 8.2 Are examinations being carried out in accordance with the Written Scheme?

  Yes

  No

  N/A

• 8.3 Is there any evidence of maintenance of Pressure Vessels e.g. Valves, steam traps and filters?

  Yes

  No

  N/A

9. Medical Gas

• 9.1 Is there piped medical gas on site?

  Yes

  No

• 9.2 Is there a MGPS Operating Procedure on site by the Clinical Provider?

  Yes

  No

  N/A

• 9.3 Has a designated nursing officer been named?

  Yes

  No

  N/A

• 9.4 Is there bottled gas on site?

  Yes

  No

• 9.5 Is the bottled gases store as per HTM and HSE Guidance?<br>Signage<br>Keep cylinders chained or clamped to prevent them from falling over<br>Store oxygen cylinders in a well-ventilated area away from combustible materials

  Yes

  No

  N/A

10. Generators

• 10.1 Are generators used at this building?

  Yes

  No

• 10.2 Is there evidence of monthly full load testing being completed?

  Yes

  No

  N/A

• 10.3 Is there evidence of maintenance on site?

  Yes

  No

  N/A

11. Windows

• 11.1 Has the building had a window restrictor survey undertaken?

  Yes

  No

  N/A

• 11.2 Has Clinical Provider undertaken a Risk Assessment for falls from windows?

  Yes

  No

  N/A

• 11.3 Are windows and frames in good visual condition?

  Yes

  No

• 11.4 Are windows functioning and fully operational?

  Yes

  No

• 11.5 Fully open window gap less than 100mm?

  Yes

  No

  N/A

• 11.6 Tamper proof restrictor fixings?

  Yes

  No

  N/A

• 11.7 Fittings could withstand excessive force?

  Yes

  No

  N/A

• 11.8 Additional control measures required (if any):

• 11.9 Are blinds in a safe condition where children under 42 months are present e.g. No looped cord / chain mechanism? (CAS Alert EFA/2015/001)

  Yes

  No

12. Automatic Doors

• 12.1 Has the property got automatic doors?

  Yes

  No

• 12.2 Is there evidence of a maintenance regime on site?

  Yes

  No

13. Fire

• 13.1 Is there a Fire Risk Assessment on site to confirm provided to tenants?

  Yes

  No

  N/A

• 13.2 Is there evidence that remedial actions stated in the Fire Risk Assessment are in progress or have been completed?

  Yes

  No

  N/A

• 13.3 Is there any evidence of any significant changes since the last Assessment?

  Yes

  No

  N/A

• 13.4 Is the Fire Log Book up to date?

  Yes

  No

  N/A

• Weekly Alarm Test

  Yes

  No

  N/A

• Alarm Service (Annual)<br>This can be complete via 4x quarterly or 2x6 monthly

  Yes

  No

  N/A

• Emergency Lighting Monthly

  Yes

  No

  N/A

• Emergency Lighting 3hr Annual

  Yes

  No

  N/A

• 6 month Fire Door check

  Yes

  No

  N/A

• 13.5 Are fire action notices located at call points? Do they clearly state the location of the Assembly Point?

  Yes

  No

  N/A

• 13.6 Can all fire escapes be used as a means of escape to a safe area? Can all fire exits open easily and without the use of a key?

  Yes

  No

  N/A

• 13.7 Is there a fire zone map located beside the fire panel?

  Yes

  No

  N/A

• 13.8 Is there a fire evacuation plan in place?

  Yes

  No

  N/A

• 13.9 IT Hub Rooms / Comms Rooms - Are gas suppression systems subject to regular maintenance?

  Yes

  No

  N/A

• 13.10 IT Hub Rooms / Comms Rooms - Are UPS systems subject to regular maintenance?

  Yes

  No

  N/A

14. Display Energy Certificate

• 14.1 Is an up to date Display Energy Certificate (DEC) displayed in a prominent location, where applicable? <br>Note: Sites with GIA over 250m2 only

  Yes

  No

  N/A

15. Radiators

• 15.1 Has a hot surfaces assessment been undertaken for communal areas?

  Yes

  No

  N/A

• 15.2 Has Clinical Provider undertaken a Risk Assessment for hot surfaces in their demised areas?

  Yes

  No

  N/A

• 15.3 Are radiators covered?

  Yes

  No

  N/A

• 15.4 Any exposed pipe work covered?

  Yes

  No

  N/A

16. Incidents

• Are staff aware of how and when to report incidents to NHS PS?

  Yes

  No

  N/A

17. Chemicals

• 17.1 Are Hazardous Substances used on site?

  Yes

  No

• 17.2 Are they securely stored?

  Yes

  No

  N/A

• 17.3 If our responsibility, are COSHH Risk Assessments available for substances in use? (Our Soft FM Cleaners etc)

  Yes

  No

  N/A

18. Housekeeping

• 18.1 Is the standard of cleaning good?

  Yes

  No

• 18.2 Is the building clear of rubbish?

  Yes

  No

• 18.3 Are Clinical Waste storage solutions suitable? Any issues reported?

  Yes

  No

• 18.4 Are Domestic Waste storage solutions suitable? Any issues reported?

  Yes

  No

19. Lighting

• 19.1 Are internal lighting levels adequate? (Offices = 500LUX / Meeting rooms = 300LUX / Car Park 20-50LUX)

  Yes

  No

• 19.2 Are internal light fittings operable and routes adequately lit?

  Yes

  No

  N/A

• 19.3 Are external light levels adequate?

  Yes

  No

• 19.4 Are external light fittings operable?

  Yes

  No

20. Environment (Internal)

• 20.1 Is there adequate space for staff to work safely?

  Yes

  No

• 20.2 Is ventilation adequate?

  Yes

  No

  N/A

• 20.3 Are there any slip, trip, fall hazards?

  Yes

  No

• 20.4 Are handrails secured e.g stairways, disabled toilets etc?

  Yes

  No

  N/A

• 20.5 Is floor covering in good condition? (Not worn or damaged)

  Yes

  No

• 20.6 Any significant deterioration of the building fabric? (IT drilling through walls etc?)

  Yes

  No

  N/A

21. Environment (External)

• 21.1 Are adequate disabled car park spaces available e.g. Minimum 1 bay for every 50 non-disabled bays?

  Yes

  No

  N/A

• 21.2 Is there adequate separation of vehicles and pedestrians?

  Yes

  No

• 21.3 Are grit bins provided and procedures in place to ensure used in winter conditions?

  Yes

  No

• 21.4 Are there any smoking related issues? E.g. Cigarettes on ground

  Yes

  No

• 21.5 Are there any slip, trip or fall hazards?

  Yes

  No

• 21.6 Any significant deterioration of the building fabric?

  Yes

  No

• 21.7 Are large trees subject to regular inspections and maintenance?

  Yes

  No

  N/A

22. Welfare

• 22.1 Is a staff room provided?

  Yes

  No

• 22.2 Are the toilets in good repair?

  Yes

  No

• 22.3 Is hot water available?

  Yes

  No

• 22.4 Are staff changing rooms available?

  Yes

  No

• 22.5 Is drinking water provided?

  Yes

  No

23. Contractor Management

• 23.1 Is the Site Log book including risk assessments available?

  Yes

  No

• 23.2 Is there evidence to show the log book is being used?

  Yes

  No

• 23.3 Have the contractors been inducted to site?

  Yes

  No

  N/A

24. First Aid

• 24.1 Are first aid kits available on site?

  Yes

  No

  N/A

• 24.2 Would an NHS PS staff member have access to a first aider?

  Yes

  No

  N/A

• 23.3 Are first aid notices present and up to date?

  Yes

  No

  N/A

25. Signage

• 25.1 Appropriate signage in place for specific hazards? E.g. Plant rooms, hot water etc?

  Yes

  No

• 25.2 Any issues with way-finding signage?

  Yes

  No

26. Pest Control

• 26.1 Any obvious Pest issues?

  Yes

  No

• 26.2 If yes, are controls in place?

  Yes

  No

  N/A

• 26.3 Are there any situations identified that could cause Pest issues?

  Yes

  No

27. NHS PS staff base

• 27.1 Is there a Health and Safety Law Poster on site (new version) where NHS PS staff are based?

  Yes

  No

  N/A

• 27.2 Is there evidence of compliance with the Lone Working Policy (where applicable)?

  Yes

  No

  N/A

• 27.3 Are there sufficient trained First Aiders / appointed persons on site?

  Yes

  No

  N/A

• 27.4 Are there sufficient, well stocked, in date first aided boxes on site?

  Yes

  No

  N/A

• 27.5 Do NHS PS staff know where to access policies?

  Yes

  No

  N/A

• 27.6 Are spill kits available and staff trained to deal with spillages, where applicable?

  Yes

  No

  N/A

• 27.7 Are NHS PS staff aware of the safe handling of sharps and the needle stick injury process?

  Yes

  No

  N/A

28. Any Additional Issues?

• 28.1

• 28.2

• 28.3