Title Page
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Location
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Conducted on
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Audited by
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Accompanied by
Local Organisation and Provision of Information
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Lagoon got a copy of the company H&S manual
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The manual easily accessible
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Lagoon leadership team aware and trained in their H&S responsibilities
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Lagoon got an emergency response plan (ERP)
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H&S notice board been installed
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Notice board have the following information on it: minutes of meetings, fire procedures, list of fire marshals, list of first aid staff, completed H&S law poster, emergency ambulance procedure
Risk Assessments and Safe Systems of Work
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Lagoon have site specific risk assessments (RA) and they are signed and dated by the most senior site representative
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Lagoon ensures a team approach is used for the completion of risk assessments. Names of those involved are on the document
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Lagoon has safe systems of work (SSOW), documented on VSOPs. They are they signed and dated
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All colleagues have been trained in the appropriate VSOPS and evidence documented
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Risk assessments and SSOW up to date and have they been reviewed in the last 12 months
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Display Screen Equipment assessments been completed for all colleagues who use it
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Risk assessments and safe systems of work documents discussed at the site safety committee meetings
Manual Handling
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All manual handling tasks and activities been identified and assessed
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All colleagues trained in safe manual handling techniques and is this documented. Provide evidence
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Manual handling assessments completed by a team
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Poor manual handling practices monitored and addressed with accordingly by management
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Agency and ad hoc staff been provided with formal documented manual handling training
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Refresher training completed for all colleagues employees on a periodic basis of 12 monthly
H&S Meetings
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H&S meetings held monthly, minutes taken and communicated on the notice board
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Meeting dates are planned and are being met
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The agenda is followed and each lagoon represented
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RA and accidents reviewed at the meetings and is the information documented
Accident / Incident management
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The lagoon got an accident book and it is accessible at all times
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It is completed fully
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All investigations been completed in full identifying the root cause within 48 hours of the accident
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The level of investigation appropriate to the severity of the accident
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All reportable accidents been escalated and reported to RIDDOR
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Lagoon is monitoring hazards and near misses. Documented evidence of near miss occurences with following up actions with documented evidence
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Senior manager signed off the accident / incident to confirm a satisfactory investigation has taken place and that actions have been taken to prevent any recurrence
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Evidence that RA and VSOPS have been reviewed as part of the accident investigation
First Aid
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First Aid Risk Assessment been completed and up to date
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First Aid cover in place based on Risk Assessment Findings
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First Aid training up to date
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First Aiders identified and displayed on the H&S board
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Adequate first aid kits are available and the contents are adequate for the number of all colleagues
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Documented first aid equipment checks are taking place on a monthly basis
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Unused eye wash stations at every first aid station
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Burns treatment stations in the processing and kitchen area
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Is the First Aid Procedure (including out of hours) publicised and displayed on location notice boards
Fire Prevention
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Emergency Evacuation Procedure publicised and displayed on all notice boards?
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Fire Assembly Points publicised, and clearly identified
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Fire drills completed, ensuring all colleagues take part 2 times a year
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The results of the fire drills documented including actions to be taken where issues are identified
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The results of the fire drills discussed at the site safety committee meeting
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Portable fire fighting equipment inspected on a monthly basis by trained Lagoon personnel, and inspected annually by an independent contractor
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Fire extinguishers in date
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Fire exit doors inspected monthly by Lagoon trained personnel. They are clear of obstruction and accessible
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Routine fire alarm tests completed across all call points on a monthly basis
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The fire alarm serviced on an annual basis by a competent contractor
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The fire exit signage clearly identified and displayed
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The Emergency Lighting inspected by a competent contractor on a quarterly basis and visible in the on Lagoon log
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Fire hazards identified and removed from Lagoon
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Fire doors are free from debris or other obstructions, ensuring clear means of escape at all times.
Statutory and Routine Inspections
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Register of equipment requiring statutory inspection up to date
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Quarantine area in place and being used for isolation of defected equipment
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Legionella / water assessments been completed and evidence documented
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Temperature checks been completed and documented
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Fixed electrical inspections been completed and documented
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PAT Testing been completed and documented
Contractors
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Copies of the risk assessments, methods statements, training records and copies of insurance provided by the contractor prior to the work commencing on Lagoon
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Leadership team understand the requirements for controlling contractors
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Lagoon has a authorisation to work system for the control of contractors working on Lagoon
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All contractors given a documented induction to the site covering fire evacuation, smoking, accident reporting, rest areas and site procedures
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On completion of the work, the area checked with the contractor prior to them leaving the Lagoon
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When contractors are on site the area been sectioned off
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Contractors wearing correct PPE
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Pest control systems in place around the Lagoon
Work Equipment
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Equipment Risk Assessment been completed and up to date
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Inventory of all equipment documented
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Regular servicing carried out by competent agents in accordance with manufacturers' recommendations and PUWER and evidence documented
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Adequate training of equipment completed and documented
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All operators familiar with pre-use checks and defect reporting procedures
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Equipment used by trained and authorised operators only
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Roller door operations VSOP Displayed at each roller door
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Safe use of equipment VSOP displayed
Staff Welfare and Housekeeping
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There are adequate toilet\washroom facilities for number and gender of all colleagues
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They are maintained and cleaned to an acceptable standard. A schedule in place and up to date
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Are all floors, footpaths, walkways, corridors and stairs in sound condition and without obstructions and slip\trip hazards
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Drinking water readily available
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Provision for boiling water and heating food
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Designated smoking area exists
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Smoking area signposted, marked out and briefed to all colleagues
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There are enough tables and chairs for colleagues to sit and eat comfortably
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Cleaning schedule in use and recorded
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Fridges and microwaves hygienically clean and evidence demonstrated
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All carpets, walkways and stairways in good condition
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Consumption of only water on the shop floor floor displayed and adhered too
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Floor marking in place to the required standards
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All lagoon's standard signage is in place across the shop floor
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Walkways free of obstructions
Offices
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Office plan created and displayed. There enough space in line with DSE requirements
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Desks clear of items/paperwork not being used
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All Data protected documentation is locked away appropriately and is not on general view
COSHH
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Complete inventory of all chemicals used on site up to date
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Current MSDS held on site file
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COSHH assessments been completed for all chemicals stored on site
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Staff trained to use chemicals in line with COSHH assessment
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Summary COSHH assesment displayed at point of use as part of VSOP
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All chemicals stored appropriately as per 5S standards
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Relevant PPE available and stored correctly
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Process up to date and spillage kit available
