Health & Safety Audit - v2

• Site Conducted

• Conducted on

  Date

• Prepared by

• Location
  Address

Disclaimer

• The consultants believe the information contained within this report to be correct at the time of printing. The consultants do not accept responsibility for any consequences arising from the use of the information herein. The report is based on matters which were observed or came to the attention of the consultant(s) during the day(s) of the site visit and should not be relied upon as an exhaustive record of all possible risks or hazards that may exist or potential improvements that can be made.

Confidentiality Statement

• In order to maintain the integrity and credibility of the processes and to protect the parties involved, it is understood that the consultant will not divulge to unauthorised persons any information obtained unless legally obligated to do so.

• The purpose of this audit is to verify the validity and integrity of the health and safety management system, to identify good practice and to identify areas in need of further development. The results of this audit will draw its conclusions based upon information given by employees and documentary evidence in place at the time of the audit.
  

• The company’s overall health and safety compliance is measured and reflected in the overall summary score of %. This score is reflective of an organisation that has major deficiencies over a broad range of areas indicating significant lack of control and leaving the safety management system open to system failure. Senior management need to address these deficiencies and ensure they are rectified as soon as is reasonably practicable.
  It must be noted that management are fully committed to ensuring the organisation is legally compliant and they are committed to driving a positive culture of health and safety throughout the site.
  
  In order to comply with the foremost requirements of health and safety legislation, management should action the recommendations that have been highlighted in this report. It is recommended that the recommendations are addressed in order of priority as stated.
  

  

• All significant findings are detailed in the Action Plan below, these are PRIORITY issues and it is strongly recommended that Senior Management act upon these in line with the prioritised recommendations to ensure legal compliance. Prioritising actions should be done according to the level of risk they pose, a risk based control plan should involve effort and urgency proportional to the risk.
  The recommended timescales for taking action on the matters identified in this Audit Report will depend on the urgency of the need to address the situations outlined below. Each item contains a priority rating as defined below:

  

Question

Asbestos

• Is there an up to date asbestos survey on the premises which is always available?

  Yes

  No

  N/A

• Have all contractors and others where appropriate read and signed the asbestos register?

  Yes

  No

  N/A

• Has the asbestos management plan been developed and regularly reviewed?

  Yes

  No

  N/A

COSHH

• Are all hazardous substances correctly labelled and suitably stored?

  Yes

  No

  N/A

Electrical

• Has portable appliance testing been undertaken in accordance with HSE's INDG 236?

  Yes

  No

  N/A

• Are procedures in place for the maintenance of fixed electrical installations by a competent person?

  Yes

  No

  N/A

• Are mains isolation switches/taps easily accessible and the locations known by appropriate staff?

  Yes

  No

  N/A

• Are all electrical sockets cables and fittings maintained in a safe condition?

  Yes

  No

  N/A

• Are there sufficient wall socket outlets and no excessive use of extension leads/adapters?

  Yes

  No

  N/A

• Are modifications or alterations carried out by a competent person?

  Yes

  No

  N/A

• Are all electrical control panels securely locked?

  Yes

  No

  N/A

Fire

• Yes

  No

  N/A

• Are fire drills carried out at least annually (or in accordance with FRA recommendations) and recorded?

  Yes

  No

  N/A

• Is key fire information kept in an accessible location and regularly maintained to hand over to the Fire and Rescue Service?

  Yes

  No

  N/A

• Has the fire alarm been serviced annually?

  Yes

  No

  N/A

• Has the fire alarm been tested weekly?

  Yes

  No

  N/A

• Has emergency lighting been serviced annually?

  Yes

  No

  N/A

• Is emergency lighting tested monthly?

  Yes

  No

  N/A

• Is a current fire risk assessment available and have significant findings been actioned?

  Yes

  No

  N/A

• Have all fire extinguishers been serviced within the last 12 months?

  Yes

  No

  N/A

• If smoking is permitted on premises is it adequately managed?

  Yes

  No

  N/A

• Are fire exits, doors and routes clearly marked and kept free from obstructions?

  Yes

  No

  N/A

• Are combustible/flammable waste and materials suitably stored?

  Yes

  No

  N/A

• Are there established procedures for removing waste at regular intervals?

  Yes

  No

  N/A

• Are electric convector heaters kept clear of obstructions?

  Yes

  No

  N/A

First Aid

• Are there sufficient numbers of trained first aiders/appointed persons to administer first aid at all times?

  Yes

  No

  N/A

• Is someone appointed to regularly maintain the content of the first aid boxes?

  Yes

  No

  N/A

• Does the recording of accident data comply with GDPR requirements?

  Yes

  No

  N/A

• Where premises are shared, are the responsibilities clear for all building users and everyone understands their role in an emergency situation?

  Yes

  No

  N/A

• Are first aid boxes (and defibrillator) checked at regular intervals to ensure kits are fully stocked in accordance with the requirements of current First Aid Regulations and all items are within expiry dates?

  Yes

  No

  N/A

• Are first aid boxes kept in accessible places (including vehicles)?

  Yes

  No

  N/A

• Are accidents and incidents investigated, findings documented and communicated?

  Yes

  No

  N/A

• Are all accidents investigated to identify the root cause?

  Yes

  No

  N/A

• Are accident investigations documented?

  Yes

  No

  N/A

Gas

• Are gas appliances regularly inspected by an approved gas safe registered contractor and any faults rectified and records retained?

  Yes

  No

  N/A

Health & Wellbeing

• Is positive proactive action taken to support the well being of all employees?

  Yes

  No

  N/A

• Is a health surveillance programme in place?

  Yes

  No

  N/A

Legionella

• Has a legionella survey been undertaken and regularly reviewed?

  Yes

  No

  N/A

• Are maintenance regimes in place and documented to suitably control legionella?

  Yes

  No

  N/A

Monitoring

• Has a health and safety audit been undertaken in the last 12 months and have significant findings been actioned?

  Yes

  No

  N/A

• Have all health and safety issues been resolved in the last 12 months opposed to being put on hold due to financial reasons?

  Yes

  No

  N/A

Policy

• Does the company have a written statement of intent?

  Yes

  No

  N/A

• Is the statement of intent accessible and communicated to all?

  Yes

  No

  N/A

• Has the statement of intent been signed within the last 12 months by the director/senior manager with overall responsibility for health and safety?

  Yes

  No

  N/A

• Are health and safety responsibilities of individual staff identified and documented within the job descriptions and/or within the organisation section of the health and safety policy?

  Yes

  No

  N/A

• Are all health and safety responsibilities communicated to all staff?

  Yes

  No

  N/A

• Does the site have trained/competent health and safety person(s) to advise on health and safety matters?

  Yes

  No

  N/A

• Does the company have safety procedures/arrangements specific to the site which relate to all significant risks?

  Yes

  No

  N/A

• Are all safety procedures (arrangements) reviewed annually?

  Yes

  No

  N/A

• Is the most recent statutory health and safety law poster displayed in a prominent position?

  Yes

  No

  N/A

• Are relevant insurance certificates displayed?

  Yes

  No

  N/A

• Are employees regularly consulted on health and safety changes within the business (hazards and controls), and is this documented within the arrangements?

  Yes

  No

  N/A

• Are there effective methods for communication at all levels of the business and what are they?

  Yes

  No

  N/A

• Is health and safety a regular agenda item at meetings?

  Yes

  No

  N/A

• Do you have a clear hazard reporting process and is this recorded?

  Yes

  No

  N/A

Premises - general

• Is a visual inspection regularly undertaken of the site internally and externally for obvious signs of damage and risk to safety and are results documented?

  Yes

  No

  N/A

• Is housekeeping of a good standard?

  Yes

  No

  N/A

• Is there adequate cleaning on the premises?

  Yes

  No

  N/A

• Are floors in good condition not excessively slippery and free of hazards likely to cause slips/ trips and falls?

  Yes

  No

  N/A

• Are fixtures and fittings secured where necessary and in a good condition?

  Yes

  No

  N/A

• Are windows and doors in a good condition and can be safely opened?

  Yes

  No

  N/A

• Is lighting and heating suitable for the activities taking place and maintained?

  Yes

  No

  N/A

• Is the general building structure in good condition?

  Yes

  No

  N/A

• Is access to drinking water available?

  Yes

  No

  N/A

• Is sufficient storage available for clothing and PPE?

  Yes

  No

  N/A

• Are facilities available for pregnant and nursing employees?

  Yes

  No

  N/A

• Are standard safety signs displayed where necessary and maintained?

  Yes

  No

  N/A

• Is the premises boundary clearly defined and are visitors guided to the entrance by clear signs?

  Yes

  No

  N/A

• Are measures taken to control unauthorised access to restricted areas?

  Yes

  No

  N/A

• Are suitable welfare facilities provided and maintained in a clean and efficient condition?

  Yes

  No

  N/A

Premises - racking

• Does all racking look in good condition, is free from any visible damage and are racking load notices displayed on the racking in prominent locations?

  Yes

  No

  N/A

• Has all racking been inspected by a competent person within the last 12 months and are records available?

  Yes

  No

  N/A

• Are internal racking inspections regularly undertaken and recorded?

  Yes

  No

  N/A

Risk assessment

• Have all risk assessments been carried out where required with regard to all business risks?

  Yes

  No

  N/A

• Have all risk assessments been regularly reviewed?

  Yes

  No

  N/A

• Has a competent person been appointed to carry out the risk assessments and have they received formal training in the risk assessment process?

  Yes

  No

  N/A

• Have risk assessments been undertaken for non routine activities?

  Yes

  No

  N/A

• Has a noise assessment been undertaken and recommendations implemented?

  Yes

  No

  N/A

• Is there suitable ventilation throughout and has air monitoring been undertaken where hazardous substances are airborne?

  Yes

  No

  N/A

• Is suitable PPE available for use when required?

  Yes

  No

  N/A

• Is suitable PPE identified within risk assessments when the risks cannot be controlled in more effective ways?

  Yes

  No

  N/A

• Has face fit testing been undertaken for applicable employees?

  Yes

  No

  N/A

• Have all additional recommended actions on risk assessments, statutory inspections, general inspections and accident investigations been addressed?

  Yes

  No

  N/A

Training

• Has a training needs analysis been undertaken?

  Yes

  No

  N/A

• Has a training matrix been documented and is it up to date?

  Yes

  No

  N/A

• Have all staff received appropriate training (including H&S induction) and information to enable them to carry out their work activities safely?

  Yes

  No

  N/A

• Are staff records available for all health and safety training?

  Yes

  No

  N/A

Vehicles

• Are suitable arrangements in place for servicing, maintaining and insuring vehicles?

  Yes

  No

  N/A

• Are routine vehicle checks carried out and recorded?

  Yes

  No

  N/A

• Are keys removed from vehicles when not in use?

  Yes

  No

  N/A

• Is the driving of vehicles restricted to authorised drivers who are suitably qualified?

  Yes

  No

  N/A

• Are fork lift truck battery charging areas free from ignition sources?

  Yes

  No

  N/A

• Are forklift truck battery charging areas well ventilated?

  Yes

  No

  N/A

• Is suitable PPE available within forklift truck battery charging areas?

  Yes

  No

  N/A

Work Equipment

• Is there a pre planned preventative maintenance programme in place?

  Yes

  No

  N/A

• Is work equipment regularly inspected and maintained (inc vehicles)?

  Yes

  No

  N/A

• Are work equipment inspections documented?

  Yes

  No

  N/A

• Are all machines provided with adequate guarding of dangerous parts in accordance with recognised standards?

  Yes

  No

  N/A

• Are all machinery pre use inspections routinely carried out?

  Yes

  No

  N/A

• Are pre use machinery inspections documented?

  Yes

  No

  N/A

• Is suitable equipment provided for display screen equipment users?

  Yes

  No

  N/A

• Are all ladders to BS EN131 (professional) standard?

  Yes

  No

  N/A

• Are all ladders in good condition?

  Yes

  No

  N/A

• Are all ladders inspected on a formal basis and recorded?

  Yes

  No

  N/A

• Are pressure vessels maintained by a competent person in accordance with statutory guidance?

  Yes

  No

  N/A

• Are all items of lifting equipment inspected and maintained by a competent person in line with statutory guidance and recorded?

  Yes

  No

  N/A

Control of Contractors

• Does a responsible person monitor the activities of contractors working on site?

  Yes

  No

  N/A

• Are contractors' risk assessments and method statements obtained prior to significant works?

  Yes

  No

  N/A

• Is a contractors vetting procedure in place i.e. checking liability insurance?

  Yes

  No

  N/A

• Name and signature

  Sign