Health and Safety Audit

• Document No.

• Audit Title

• Premises

• Conducted on

  Date

• Conducted by

• Location
  Address

• Store Manager

Policy

• Is access available to the online Health and safety Policy guidance and are employees aware of how to access this guidance

  Yes

  No

  N/A

• Is the current policy statement posted to the H&S noticeboard

  Yes

  No

  N/A

• Is the current Employers Liability insurance certificate displayed on the noticeboard

  Yes

  No

  N/A

• Is the current H&S law poster displayed and correctly completed

  Yes

  No

  N/A

Risk Assessment

• Is access available to the latest company issue of risk assessments and are employees aware of how to access these assessments?

  Yes

  No

  N/A

• Are employees aware of how to interpret and comply with the control measures identified? ..

  Yes

  No

  N/A

• Have supplementary site specific risk assessments been carried out when any new hazards have been identified?

  Yes

  No

  N/A

• Is the manager aware of the requirements for the specific risk assessments for new or expectant mothers or young persons?

  Yes

  No

  N/A

• Have all statutory risk assessments been completed and available?

  Yes

  No

  N/A

Contractor Management

• Are all contractors used on the approved competent contractor databasek?

  Yes

  No

  N/A

• Is the contractor site access for completed by the locations responsible person for every visit prior to commencement and signed off following completion?

  Yes

  No

  N/A

• Are appropriate risk assessments and method statements seen for the required work prior to commencement? .

  Yes

  No

  N/A

Display Screen Equipment (DSE)

• Have all DSE users been identified?

  Yes

  No

  N/A

• Are self assessments completed when there is a change in workstation or surrounding environment?

  Yes

  No

  N/A

• Where issue are identified is the company workstation assessment completed? .

  Yes

  No

  N/A

• Are actions arising from self assessment and company assessment acted upon and implemented?

  Yes

  No

  N/A

Manual Handling

• Has any observed manual handling operation been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

• Is manual handling equipment suitable for the task?

  Yes

  No

  N/A

• Does manual handling equipment have pre-use checks conducted and any statutory checks recorded?

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• Are employees consulted during the selection process to ensure they are provided suitable PPE for the task (size, fit, comfort)?

  Yes

  No

  N/A

• Do employees receive information, instruction and training on any PPE required and is it made freely available?

  Yes

  No

  N/A

• Are employees aware of how to and when to request replacement PPE?

  Yes

  No

  N/A

• Does PPE meet the requirements of the risk assessment and was it observed in use?

  Yes

  No

  N/A

Work At Height

• Is all work at height equipment suitable for the access required of it?

  Yes

  No

  N/A

• Has any observed work at height operation been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

• Has all work at height equipment (including accessories) been clearly identified?

  Yes

  No

  N/A

• Is safe access/egress and fall prevention/protection equipment provided for works on any designated safe roof?

  Yes

  No

  N/A

COSHH / HAZCOM

• Is a site specific inventory available for all held hazardous items?

  Yes

  No

  N/A

• Are all COSHH/HAZCOM substances held on site recorded on the inventory?

  Yes

  No

  N/A

• Are hazardous substances suitably stored and segregated?

  Yes

  No

  N/A

• Is there evidence that all of the assessment controls are being adhered to?

  Yes

  No

  N/A

Plant Equipment & Maintenance

• Are items of work equipment identified within site specific risk assessments?

  Yes

  No

  N/A

• Is all plant and equipment including all installed guards/ safety devices regularly maintained and inspected in-line with company and statutory guidelines?

  Yes

  No

  N/A

• Are any warning signs/notices clear and eaisily understood?

  Yes

  No

  N/A

• Has any damaged plant or equipment (including fixtures and fittings) been placed out of service and reported for repair by a competent person?

  Yes

  No

  N/A

Incident Reporting

• Are all employees able to report an accident, near miss or other incident via the remote on-line forms?

  Yes

  No

  N/A

• Are those with management responsibility conducting appropriate investigations?

  Yes

  No

  N/A

• Have remedial corrective actions been listed and actioned?

  Yes

  No

  N/A

• Is there evidence of near misses or other hazardous incidents being reported and actioned via the online reporting system?

  Yes

  No

  N/A

Management of Asbestos

• Is an up to date management plan and Asbestos survey available?

  Yes

  No

  N/A

• Are relevant warning labels in place on or near known Asbestos materials?

  Yes

  No

  N/A

• Have employees been made aware of the presence of Asbestos and it's location and they are aware of the requirements to report any observed damage?

  Yes

  No

  N/A

• Has relevant Asbestos monitoring been completed within each 12 month period?

  Yes

  No

  N/A

• Was any further Asbestos damage observed during the audit that is not highlighted on the latest monitoring survey?

  Yes

  No

  N/A

Fire & Emergecies

• Have significant findings from the current FRA been progressed in line with the action plan provided?

  Yes

  No

  N/A

• Is the fire log book held up to date with all sections completed including online access to the original assessment and the latest review?

  Yes

  No

  N/A

• Have all designated fire wardens and persons who assist during an evacuation been identified?

  Yes

  No

  N/A

• Do bi-annual fire drills include all persons (including all shifts) and are they conducted at required intervals?

  Yes

  No

  N/A

• Is there evidence that fire and emergency equipment have received recorded inspections at required intervals?

  Yes

  No

  N/A

• Are personal emergency evacuation plans completed for all persons requiring them?

  Yes

  No

  N/A

• Are walkways and stairways and escape routes kept clear of obstructions?

  Yes

  No

  N/A

Workplace Inspection

• Are required monthly workplace inspections conducted and recorded via on line reporting?

  Yes

  No

  N/A

• Is there evidence that issues raised from the workplace inspections are being actioned appropriately?

  Yes

  No

  N/A

Permit to Work

• Are permit forms issued to and by competent persons for all works requiring them including roof working, hot work, live electrical work and confined space work?

  Yes

  No

  N/A

• Are permit forms prepared, issued and cancelled following procedures?

  Yes

  No

  N/A

• Are controls listed on sampled permits suitable and sufficient for the works being undertaken?

  Yes

  No

  N/A

Electrical Safety

• Has the site electrical installation been inspected in the last 5 years and are records held with labels fixed to electrical panels?

  Yes

  No

  N/A

• Is a register of all portable electrical equipment held and affixed with an in date label?

  Yes

  No

  N/A

• Has any observed electrical task been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

• Are faulty items removed from service and labelled as such prior to repair by a competent person?

  Yes

  No

  N/A

• Are any trailing leads kept to a minimum, unrolled, not plugged into another lead to gain length and nt overloaded?

  Yes

  No

  N/A

• Are electrical cupboards kept clear of combustibles and is there at least 1 metre between combustibles and all mains boards?

  Yes

  No

  N/A

• Does all plugged in lighting have bulbs in place?

  Yes

  No

  N/A

Workplace Transport

• Are vehicle speeds appropriate for the area of operation?

  Yes

  No

  N/A

• Are appropriate traffic circulation signs and signals for vehicles and pedestrians in place?

  Yes

  No

  N/A

• Are all vehicles fit for purpose and maintained in a satisfactory condition with daily, pre-use and statutory inspections completed and recorded?

  Yes

  No

  N/A

• Is pedestrian access restricted to authorised personnel in areas where workplace transport is in operation?

  Yes

  No

  N/A

• Do all operators of workplace transport hold an appropriate and in date operator license for the class of vehicle being used?

  Yes

  No

  N/A

Housekeeping

• Are broken and damaged items labelled and quarantined prior to safe disposal?

  Yes

  No

  N/A

• Is stock positioned, stored, stacked and displayed safely?

  Yes

  No

  N/A

• Flooring or items placed upon it unlikely to cause a potential slipping or tripping hazard?

  Yes

  No

  N/A

Noise At Work

• Are required warning signs and noise protection equipment sited at entrances to noisy areas?

  Yes

  No

  N/A

• Have all workers within noisy areas been provided with appropriate hearing PPE?

  Yes

  No

  N/A

• Has observed work within a designated area been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Vibration

• Has any observed work involving vibration equipment been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Health and Surveillance

• Are employees aware of the need to report any instance of occupational ill health?

  Yes

  No

  N/A

• Are medical examinations and health screening being undertaken as required?

  Yes

  No

  N/A

• Is there a managed programme of routine occupational health screening and medical assessment?

  Yes

  No

  N/A

• Are records of occupational screening and medicals passed to the relevant HR department?

  Yes

  No

  N/A

Pressure Systems

• Are design. ,specification and manuals available for installed systems?

  Yes

  No

  N/A

• Has any observed work involving pressure systems been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Violence and Aggression

• Are workplace threats, abuse or violence investigated when reported?

  Yes

  No

  N/A

Drug and alcohol Policy

• Are employees informed of the policy and do they understand their responsibilities within the scope of the policy?

  Yes

  No

  N/A

• Are employees aware of their responsibility to report any suspected drug or alcohol misuse within the workplace to their line manager?

  Yes

  No

  N/A

First Aid

• Are their sufficient first aiders or appointed persons available for the premises accounting for the size and type of injuries that may occur?

  Yes

  No

  N/A

• Do all first aiders hold current certification from recognised training provider and completed a refresher training as required?

  Yes

  No

  N/A

• Are the names and if required locations of any first aiders or appointed persons posted?

  Yes

  No

  N/A

• Do first aid boxes, rooms, eye washes, vehicle kits or first aider bags contain sufficient in date equipment and consumables?

  Yes

  No

  N/A

Health and safety Training

• Have all employees including temporary or agency employees completed the company elearning induction and relevant site induction?

  Yes

  No

  N/A

• Have all employees completed recorded refresher training within the last three years?

  Yes

  No

  N/A

• Have all employees read the job relevant risk assessments within 2 weeks of their start date and have they recorded completion of the risk assessment guidance training annually thereafter?

  Yes

  No

  N/A

• Have all employees with manager responsibility received recorded training?

  Yes

  No

  N/A

• Are all relevant training records available for all employees?

  Yes

  No

  N/A

Legionnella

• Is a management system in place for the site?

  Yes

  No

  N/A

• Are scheduled inspections carried out and recorded?

  Yes

  No

  N/A

Driving for Work

• Are vehicles chosen for there task suitability and are vehicle safety features and records taken into consideration?

  Yes

  No

  N/A

• Are driver checks completed prior to vehicle allocation and periodically?

  Yes

  No

  N/A

• Are commercial vehicle road traffic accidents investigated?

  Yes

  No

  N/A

Lone Worker

• Have lone worker situations been identified with measures taken to remove the requirement for lone working?

  Yes

  No

  N/A

• Are control measures and emergency procedures for lone workers suitable and sufficient for the work being undertaken?

  Yes

  No

  N/A

• Are potential lone workers aware of current available control measures and procedures?

  Yes

  No

  N/A

Employee Welfare

• Are changing facilities readily available with provision to store items?

  Yes

  No

  N/A

• Are there adequate safe sanitary and washing facilities available with hot and cold water, soap and a means of hand drying?

  Yes

  No

  N/A

• Is wholesome drinking water and adequate drinking vessels available?

  Yes

  No

  N/A

• Are adequate suitable and sufficient facilities available for rest breaks?

  Yes

  No

  N/A

Temporary and Agency Workers

• Have all temporary and agency worker requirements as required in other audit sections been met?

  Yes

  No

  N/A

Visitors

• Are all visitors required to sign in to and off site?

  Yes

  No

  N/A

• Are all visitors shown a copy or instructed on the site rules and emergency procedures?

  Yes

  No

  N/A

• Are all external visitors escorted at all times whilst on the premises?

  Yes

  No

  N/A

Waste Handling

• Is all waste segregated as required for the site?

  Yes

  No

  N/A

• Is waste held in suitable receptacles for the sites waste disposal needs and where applicable are these kept locked and away from the building?

  Yes

  No

  N/A

• Has any observed waste disposal been carried out in accordance with the risk assessment and local procedures?

  Yes

  No

  N/A

Young Persons

• Have all young persons under 18 had a specific risk assessment completed and communicated prior to a placement or start of their employment?

  Yes

  No

  N/A

• Is training, instruction and appropriate supervision provided and where relevant observed?

  Yes

  No

  N/A

• Are the additional requirements of the young persons rest breaks met (30mins when working for 4.5 hrs or more with 12 hrs uninterrupted rest in every aspect 24 hrs)?

  Yes

  No

  N/A

• Young persons are not exposed to any hazard that they may not recognise due to their age, lack of training or experience?

  Yes

  No

  N/A

Women In The Workplace

• Are individual risk assessments conducted for all expectant and new mothers in order to account for any physical, biological or chemical risk?

  Yes

  No

  N/A

• Do existing risk assessments account for any physical, biological or chemical risk that could potentially expose an employee or a visitor who is of child bearing age?

  Yes

  No

  N/A

• Are these assessments regularly updated as required?

  Yes

  No

  N/A

• Are controlled measures identified, implemented, regularly reviewed and revised as required?

  Yes

  No

  N/A

• Are sufficient welfare provisions and support available?

  Yes

  No

  N/A