Health & Safety Head Office Internal Audit Checklist

• Location

• Prepared by

• Signature

  Sign

• Date of Audit

  Date

• Date for Next Audit

  Date

• Senior Manager(s)

• Have all H&S actions been resolved and implemented for the 12 months?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all existing and new staff aware of the H&S Policy & Procedures and know where to find it?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Is the following clearly displayed and up to date?

• Health & Safety Law - What You Should Know Poster evident & fully completed

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Certificate of Employer's Liability Insurance displayed

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• First Aid - First Aider names/tel nos & nearest one. First Aid box locations displayed

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Fire Action Notice, Department Plan, Assembly Point and Fire Certificate location & Fire Alarm test details

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Health & Safety Appointed Persons details - if applicable

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Periodic Lift Inspection Report

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Pressure Vessel (Gas boilers etc.) Inspection Report

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Electrical Portable Appliance Testing Sheet/log

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Fixed Electrical Testing Sheets

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Asbestos Survey & Register

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• General maintenance/service records

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Hazard Log for Department

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Copies of all risk assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Copies of emergency procedures, accidents, First Aid & Fire Action

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Accidents/First Aid

• Is the Accident Book available?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have all accidents been recorded in the Accident Book and any serious incidences reports to the manager, etc.?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Has accident investigation been undertaken and recorded, with statements/photographs taken for serious accidents? (If applicable)

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Has appropriate remedial action, to include post-accident risk assessment, been considered, undertaken or taken to prevent re-occurrence?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have all RIDDOR events been reported?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are there sufficient First Aiders to provide suitable cover including holidays and regular evening or any weekend working?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are the First Aid facilities and First Aid box contents checked regularly and checks recorded? State date when last checked.

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are Defibrillator Batteries available? (These should be in the safe)

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are the sanitary and washing facilities adequate, clean, tidy and functioning satisfactorily?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is there adequate provision for storage of outdoor clothing?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are there adequate facilities for eating food and making drinks?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are staff room/kitchen facilities clean and tidy?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is there adequate natural or artificial ventilation to toilet areas?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Have the following risk assessments been completed?

• Risk assessments should be updated when refurbishment occurs or other items within the department have altered.

• General Risk Assessment

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Fire Risk Assessment

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Manual Handling Risk Assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Control of Substances Hazardous to Health (COSHH) Assessment

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Display Screen Equipment Risk Assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Lone Worker Risk Assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Young Persons Risk Assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• New and Expectant Mothers Risk Assessment

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Violence and Aggression Risk Assessment

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Any other Risk Assessments

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Fire Safety

• Are all fire extinguishers accessible, correctly positioned either on floor bases or fixed to walls, with current pictogram signage?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have all fire extinguishers and hose reels been serviced by a competent contractor within the past 12 moths and noted on their labels?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all fire exit routes, doors and stairs clear of obstructions through to the evacuation points?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Has an emergency evacuation drill been conducted and recorded as required by the Fire Certificate or where no Fire Certificate exists, within 12 months?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have fire alarm bell tests been conducted on a weekly basis and recorded?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Has a Fire Evacuation Warden been appointed and trained for the Department?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are local fire procedures current and advised to all staff?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is the Fire Certificate/Fire Risk Assessment readily available for inspection (if issued)?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all conditions on the Fire Certificate complied with?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Control of Substances Hazardous to Health (COSHH)

• Are staff dealing with hazardous substances aware of the correct procedures for handling and storing from the data sheets or packaging?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all areas free from toxic or nauseous fumes?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are any flammables kept secure and away from sources of heat?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all cleaners' materials kept in a separate designated locked storage area?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are COSHH Risk Assessment details available to staff and for inspection?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Have the following "Hazardous Areas" a facility for locking off or preventing unauthorised access, together with suitable warning notices forbidding unauthorised access and warning of the enclosed danger?

• Electrical switch rooms or switch areas - all locked off restricted access

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Rooms used to store hazardous machinery, equipment or substances - All locked off restricted access

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all areas in the department free of unauthorised or inappropriate storage or waste?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

The Department (General)

• Are all areas free from overcrowding?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is the floor and floor covering in good repair, clean, non-slippery, clear of obstruction and without trip hazard?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are walls and ceilings in good repair?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are stairs in good repair, clean, non-slippery, clear of obstruction and without trip hazard?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are stair edges secure and free of slip or trip hazards?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is workplace lighting clean and adequate, particularly on stairs?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are light switches provided at the top and bottom of stairs?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are there adequate power socket outlets, so as not to overload electrical circuits?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all items of electrical wiring, plugs and sockets well maintained and considered safe from visual inspection?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have all electrical portable appliances been tested and tagged by an electrician within the past 12 months?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is there a thermometer in the department?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is heating adequate to give a comfortable working temperature?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is ventilation adequate to give sufficient fresh or re-circulated air?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are noise levels reasonable?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is the condition of the exterior and grounds of the premises free of any hazard or risk to health and safety? Maintained to a reasonable standard

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Has the Risk Assessment Log/Summary been maintained for the department and action followed up?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Furniture, Equipment & Storage

• Are all items of furniture in good condition, considered safe and fit for the purpose for which they are used? If not remove from use immediately

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is the furniture and equipment clean, tidy and free from hazards or obstructions? Does furniture comply with the Fire Safety Regulations?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Have all obsolete items of equipment and packaging been disposed of?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are walkways free from trailing cables?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are any dangerous parts of equipment or machinery guarded?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are storage facilities adequate for the operations?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are heavier items stored between waist and shoulder height?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are heavier items broken down into smaller packages where possible?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Are all kick stools or stepladders in good repair?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Is all shelving in good repair and fixed to the wall or floor in a safe manner?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

Has the following staff training & communication been provided?

• Health & Safety Procedures and instructions as within the Association's Health & Safety Manual (please ensure staff have signed as having read and understood applicable sections)

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Regular H&S updates & information during "Team" Meetings

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Opportunity to raise H&S issues at "Team" Meetings - Location Safety Community or direct contract with H&S teams

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Feedback on issues raised with manager

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments

• Details of H&S issues discussed at "Team" Meetings recorded in Minutes and made available to all staff?

  Yes

  No

  N/A

• Agreed Action

• Manager Responsible to Action

• Target Date

  Date

• Additional comments

• Additional comments

• Additional comments