Paperwork Audit

Document / system check

  • Is there a Health and Safety Management Statement?

  • Is statement up to date?

  • Date last reviewed

  • Is health and safety regularly put on agenda of management / team meetings?

  • Give recent example.

  • Have employees been advised of how to report hazards, accidents and health and safety concerns?

  • Have health and safety bulletins and leaflets been communicated to relevant staff?

  • Have employees been advised of action to take in an emergency, including emergency number?

  • Are there records of recent health and safety induction of new staff?

  • Have all staff received basic fire safety training?

  • Have all staff that use computers completed the computer safety course?

  • Have DSE workstation assessments been completed for workstations used by employees?

  • Have all staff who are managers / team leaders had training in their health and safety responsibilities?.

  • Have staff been given information and/ or training on safe manual handling?

  • Does department organise its own health and safety training?

  • Are up to date records available

  • Is PAT testing carried out by EMS or Facilities Provider?

  • Have Departments PAT testers been trained in accordance with the PAT standard?

  • Date PAT last carried out

  • Is PAT up to date?

  • Are staff aware of PAT standard (prohibited items, own electrical items)?

  • Are ladders or stepladders used?

  • Are there up to date records of ladder / stepladder checks?

  • Date last inspected.

  • Have staff who occasionally use stepladders been given information on their safe use?

  • Have staff who regularly use ladders and/or step ladders as part of their work been trained?

  • Are there sufficient trained evacuation stewards to cover areas where staff regularly work?

  • Are there sufficient trained evacuation chair operators?

  • Do you have staff who drive their own vehicles for work?

  • Has a Driving risk assessment been carried out using template?

  • If required by risk assessment, are there records of licence / business use insurance?

  • Date of last entry.

  • Do staff drive University owned vehicles?

  • Are there records of licence checks?

  • Date of last entry.

  • Are there up to date records of Vehicle checks.

  • Is there a suitable Policy or procedure on use of vehicles?

  • Have staff been given information or training on managing on stress at work.

  • Has staff survey results been reviewed by the Dept / Section?

Risk Assessment

  • Has the office risk assessment been completed?

  • Date last reviewed

  • Is it up to date?

Indicate whether risk assessments are carried out for the following.

  • New and expectant mothers

  • Activities /events

  • Have staff been made aware of the guidance on organising field trips on the OHSAS website?

  • Where necessary are risk assessments carried out for field trips or outings with students?

  • Do staff carry out overseas visits?

  • Has information on the new Overseas Visits Standard been communicated?

  • Where necessary are risk assessments carried out for visits to high risk location?

  • Are other risk assessment available for inspection.

  • Did risk assessments viewed appear to be suitable and sufficient?

Additional notes.

  • Are there any significant outstanding items from previous inspection?

  • Other notes:

  • Does HSLO need further advice? Is there any guidance the HSLO would like HSAS to develop?

Physical Inspection

Physical inspection.

  • Areas inspected (e.g all, all Colchester, sample 1/3)

  • Room number and items found.

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  • Inspection
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