Health & Safety Internal Audit Report

• Site Photo

  Media

• Document No.

• Division

• Client / Site

• Conducted on

  Date

• Prepared by

• Manager

Part 1 - Health and Safety Policy Document

• 1. Does the Council have a written Health & SSafety Policy?

  Yes

  No

  N/A

• Evidence seen?

• 2. Does the Policy summerise the safety management system?

  Yes

  No

  N/A

• Evidence seen?

• 3. Is the Policy Signed by the Chief Exec?

  Yes

  No

  N/A
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• Date Signed

  Date

• 4. Is it Publicised and available to all employees?

  Yes

  No

  N/A

• Evidence seen?

• 5. Does the Policy explain how the Council deals with Health & Safety issues?

  Yes

  No

  N/A

• Evidence seen?

• 6. Are posts with specific safety responsibilities (including emergency response) identified?

  Yes

  No

  N/A

• Evidence seen?

• 7. Does the policy identify competent person(s)?

  Yes

  No

  N/A

• Evidence seen?

• 8. Does it outline the approach to Health & Safety training on recruitment and on the introduction of new equipment or ways of working?

  Yes

  No

  N/A

• Evidence seen?

• 9. Does it make reference to the general duties of employees, managers and directors?

  Yes

  No

  N/A

• Evidence seen?

• 10. Does it make reference to the provision of Health & Safety information to employees?

  Yes

  No

  N/A

• Evidence seen?

• 11. Does it Describe tthe procedures for consultation with employees on safety matters?

  Yes

  No

  N/A

• Evidence seen?

• 12. Does the Policy make reference to the assessment and control of risks?

  Yes

  No

  N/A

• Evidence seen?

• 13. Does it make reference to the procedures for serious and imminant danger (response to fire, major release of chemical or collapse of structure)

  Yes

  No

  N/A

• Evidence seen?

• 14. Does it make reference to co-operation in resspect of safety of shared premises, if appropriate?

  Yes

  No

  N/A

• Evidence seen?

• 15. Does it make reference to any special arrangements for ensuring the safety of visitors, contractors and temporary employees, including those of an employment agency?

  Yes

  No

  N/A

• Evidence seen?

• 16. Does it make reference to the control of any of the Council's activities that may affect the general public?

  Yes

  No

  N/A

• Evidence seen?

• 17. Does the Policy Make reference to Safety Inspections, audits, incidents and accident investigation and follow up?

  Yes

  No

  N/A

• Evidence seen?

• 18. Is the Policy and organisation reviewed at senior management level each year and updated where necessary?

  Yes

  No

  N/A

• Evidence seen?

• 19. Is there a mechanism for recording of the review results?

  Yes

  No

  N/A

• Evidence seen?

• 20. Is there a system for ensuring action identified in the rreview is complete?

  Yes

  No

  N/A

• Evidence seen?

Part 2 - Organisation of Health and Safety

Control and Responsibilities

• 1. How are key safety related posts identified?

  Safe

  At Risk

  N/A

• Evidence Provided?

• 2. Is there a clearly set out orgaisational structure for dealing with Health and Safety & which posts carry safety functions?

  Yes

  No

  N/A

• Evidence provided?

• 3. Is the management aware of the HSE guidance and ACOPs that are applicable to the service area?

  Yes

  No

  N/A

• These include;

• Are copies available on site?

• Evidence provided?

• 4. What is the process for deciding safety responsibilities and who decides these responsiilities?

  Safe

  At Risk

  N/A

• Evidence provided?

• 5. Is a Director appointed as being responsible for safety?

  Yes

  No

  N/A

• 6. Are formal appointments made to other safety related posts? e.g. managers, engineers and first aiders.

  Yes

  No

  N/A

• 7. How is co-ordination between safety related posts undertaken and specified?

  Safe

  At Risk

  N/A

Management Commitment and Accountability

• 8. Is safety incorporated into job descriptions of managers?

  Yes

  No

  N/A

• Evidence provided?

• 9. Does the appraisal of managers include aaan assessment of their safety performance and their achievement of safety objectives?

  Yes

  No

  N/A

• Evidence provided?

• 10. Is safety written into the job descriptions of other employees?

  Yes

  No

  N/A

• Evidence provided?

• 11. Have safety performance standards been set?

  Yes

  No

  N/A

• Evidence provided?

• 12. Do the performance standards identify who is responsible and explain what is to be done and how?

  Yes

  No

  N/A

• Evidence provided?

• 13. Do they specify when the work should be done?

  Yes

  No

  N/A

• Evidence provided?

• 14. Do senior management and all other levels of management and supervision indicate a commitment to safety by:

• Being seen as placing a high priority on safety as on productivity, cost and quality?

  Yes

  No

  N/A

• Encouraging discussion on safety issues and demonstrating a commitment to participate in resolving problems?

  Yes

  No

  N/A

• Setting an example by following all procedures such as the wearing of eear defenders in an ear protection zone?

  Yes

  No

  N/A

• Leading Safety tours and chairing safety committees?

  Yes

  No

  N/A

• Evidence provided?

Competence, Training and Induction

• 15. Do those responsible for recruitment know;-

• The Hazards of the Job?

  Yes

  No

  N/A

• The Qualities required to do the Job Safely?

  Yes

  No

  N/A

• Of the need to uage thee suitability of the job for young persons or new or expectant mothers?

  Yes

  No

  N/A

• Evidence provided?

• 16. Are physical capabilities taken into account such as Strength, reach, height in relation to the needs of the job?

  Yes

  No

  N/A

• Evidence provided?

• 17. If sharpeness of hearing, eyesight or colour vission imposes particular requirements in the job, is this taken into account at reqruitment?

  Yes

  No

  N/A

• Evidence provided?

• 18. Are candidates asked questions on general health, relevant allergies, ability to work at heights, past performance and attitude to safety?

  Yes

  No

  N/A

• Evidence provided?

• 19. Are candidates with specific safety ressponsibilities such as drivers, supervisors and managers questioned on past performance, knowledge and motivation on safety matters?

  Yes

  No

  N/A

• Evidence provided?

• 20. Are candidates for senior management position questioned on achievements in and commitment to safety?

  Yes

  No

  N/A

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• 21. When employees are new to the job are they given induction training that includes;-

• Work area Hazards

  Yes

  No

  N/A

• Accident procedures / first aid

  Yes

  No

  N/A

• Fire Procedures / awareness?

  Yes

  No

  N/A

• Lifting and handling?

  Yes

  No

  N/A

• COSHH?

  Yes

  No

  N/A

• Evidence provided?

• 22. Do all employees receive a Health & Safety Induction booklet?

  Yes

  No

  N/A

• 23. Do they confirm they have read it?

• 24. Do employees have the knowledge and skills they need to work safely and without risks to health?

  Yes

  No

  N/A

• Evidence provided?

• 25. Are training schemes written down where necessary / recorded / dated / signed for?

  Yes

  No

  N/A

• Evidence provided?

• 26. Are operatives given adequate training and / or supervision when transferred from one activity to another?

  Yes

  No

  N/A

• Evidence provided?

• 27. Are operatives given adequate training and/or supervision when new equipment, technoloogy and systems of work are introduced or cganges made to them?

  Yes

  No

  N/A

• Evidence provided?

• 28. Are safe working practices and safe working procedures built in to all operative training schemes?

  Yes

  No

  N/A

• Evidence provided?

• 29. Are safety hazards oof failing to do the job properly made clear in all training?

  Yes

  No

  N/A

• Evidence provided?

• 30. Is specific training in safe working procedures given to job holders, supervisors and managers?

  Yes

  No

  N/A

• Evidence provided?

• 31. Are supervisors and managers trained in the safety responsibilities of their job?

  Yes

  No

  N/A

• Evidence provided?

• 32. Are maintenance staff instructed in the less frequent but sometimes hazardous tasks that they are to undertake, such as;-

• 1. Working at Height

  Yes

  No

  N/A

• 2. Working in confined spaces?

  Yes

  No

  N/A

• 3. Erection, moveent and dismantling of heavy equipment?

  Yes

  No

  N/A

• 4. Machine isolation

  Yes

  No

  N/A

• 5. Work requiring formal permits to work?

  Yes

  No

  N/A

• 6. Other (please specify)

  Yes

  No

  N/A

• Evidence provided?

• 33. Are staff with emergency response roles (e.g. reception and fire wardens) trained in these roles?

  Yes

  No

  N/A

• Evidence provided?

• 34. Is periodic refresher training received?

  Yes

  No

  N/A
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• When did this last happen?

  Date

• Evidence provided?

• 35. Are ttraining needs identified and addressed?

  Yes

  No

  N/A

• Evidence provided?

• 36. Are Health & Safety responsibilities reviewed and assessed as part of staff appraisals?

  Yes

  No

  N/A

• Evidence provided?

Co-operation and Communication

• 37. Do arrangements for consulting employees on safety matters exist?

  Yes

  No

  N/A

• Evidence provided?

• 38. Do you have a safety committee?

  Yes

  No

  N/A

• Evidence provided?

• 39. Do recent minutes of the safety committee meeting show that the following are discussed;-

• 1. Accidents

  Yes

  No

  N/A

• 2. Progress following previous meetings?

  Yes

  No

  N/A

• 3. Safety Audits

  Yes

  No

  N/A

• 4. New safety information from the HSE or industry associations?

  Yes

  No

  N/A

• 5. Reports from safety representatives?

  Yes

  No

  N/A

• 6. Works rules?

  Yes

  No

  N/A

• 7. Safe systems of works?

  Yes

  No

  N/A

• 8. Safety training?

  Yes

  No

  N/A

• 9. Workplace safety publicity?

  Yes

  No

  N/A

• 10. Target setting and performance?

  Yes

  No

  N/A

• Evidence provided? (minutes for the past 12 months)

• 40. Is the safety committee chaired by someone of sufficient authority to ensure action can be taken on decisions made?

  Yes

  No

  N/A

• 41. Are employees across diferent departments represented on the committee?

  Yes

  No

  N/A

• 42. Do you consult elected staff safety representatives on;-

• 1. The introduction of anything which may affect their health and safety?

  Yes

  No

  N/A

• 2. The appointment of Competent Persons?

  Yes

  No

  N/A

• 3. Safety Training?

  Yes

  No

  N/A

• 4. The introduction of new technology or changes to processes?

  Yes

  No

  N/A

• 5. Health and safety information required to be supplied to employees?

  Yes

  No

  N/A

• Evidence provided on how this is achieved?

• 43, Is the 'Health & Safety Law' - what you should know' poster displayed prominantly? (Photo evidence)

  Yes

  No

  N/A

• 44. Are signs displayed where necessary to make employees aware of relevant safety and health hazards and preventative measures?

  Yes

  No

  N/A

• Evidence provided?

• 45. Are employees aware of safety rules and the consequences of a failure to abide by them?

  Yes

  No

  N/A

• Employee interviewed?

• 46. Do Employees report hazards and concerns immediately? How?

  Yes

  No

  N/A

• Sample of reports supplied?

• 47. Are employees aware of consultation arrangments (e.g. safety committees and grievance procedures)?

  Yes

  No

  N/A

• Employee interviewed?

• 48. The Council has union appointed safety representatives, are managers aware of safety representatives rights to ;-

• 1. Paid time off work to carry out their functions and for training?

  Yes

  No

  N/A

• 2. Carry out inspections?

  Yes

  No

  N/A

• 3. Relevant safety information?

  Yes

  No

  N/A

• 49. Are managers and supervisors aware of guidance specific to their areas of responsibility and do they have access to it?

  Yes

  No

  N/A

• 50. Are there arrangements for liaising with enforcing authorities and other external organisations?

  Yes

  No

  N/A