Health & Safety Workplace Assessment

• Location and Site

• Address
  Address

• Main Occupying Organisation

  Oxford Health

  Not Oxford Health

Activity conducted

• Conducted on

  Date

• Conducted by

  Gary Smith

  Nigel Reynolds

  Phil Rose

Site/Premise introduction

• Risk Matrix
  
  In order to prioritise the level of risk with each significant finding, each risk has been scored using the risk matrix below. Estates and facilities will prioritise funding based on the allocated score. It is important that risks are reviewed regularly to ensure there has been no material change that would affect the initial grading of the risk. Where a change to the risk score is identified, both estates and the Trust fire safety advisers should be informed.
  
  

  

• Are staff made aware of the Trust's H&S policy?

  Yes

  No

  N/A

Risk Assessment

• Have significant hazards and risks been identified?

  Yes

  No

  N/A

• Have the significant hazards and risks been risk assessed?

  Yes

  No

  N/A

• Are staff informed of the findings of the risk assessment and actions to reduce risk?

  Yes

  No

  N/A

• If a work process/activity changes are risk assessments reviewed?

  Yes

  No

  N/A

• Are the risk assessments periodically reviewed? e.g. change of procedure/legislation/accident/incident/near miss.

  Yes

  No

  N/A

Accident/incident/risk reporting

• Are staff aware of the trust's system of reporting accidents/incidents?

  Yes

  No

  N/A

• Is there a healthy culture of reporting accidents/incidents?

  Yes

  No

  N/A

• Is there a risk register in place?

  Yes

  No

  N/A

• Are risks placed on the register being reviewed as required by review date?

  Yes

  No

  N/A

• Are risks escalated as required?

  Yes

  No

  N/A

• Are staff aware of the requirements of RIDDOR? E.g. 15 days/types of injury/7 day sickness

  Yes

  No

  N/A

• Do staff understand the procedure for reporting RIDDOR events?

  Yes

  No

  N/A

• Are accidents/near misses investigated as appropriate?

  Yes

  No

  N/A

• Are recommendations from incident investigations actioned within a target date?

  Yes

  No

  N/A

• Are accidents/incidents discussed at any management meetings/handovers?

  Yes

  No

  N/A

Health and Safety Notice Board

• Is there a H&S notice on the premises?

  Yes

  No

  N/A

• Does the notice board display the HSE 'What you need to know' law poster?

  Yes

  No

  N/A

Health and Safety Meetings

• Are H&S meetings held for the premises/ward/site?

  Yes

  No

  N/A

• Do the minutes previous meetings reflect that H&S issues are being discussed?

  Yes

  No

  N/A

Management site inspections

• Does the site/ward manager carry out periodic H&S inspections?

  Yes

  No

  N/A

• Does the site/ward manager ensure that any issues/actions arising from inspections are followed up?

  Yes

  No

  N/A

Health and Safety Training/Updates

• Do staff attend mandatory health and safety training i.e. 'Working Safely' or 'Risk Management Awareness'?

  Yes

  No

  N/A

• Do training records show staff attendance at health and safety training?

  Yes

  No

  N/A

• Are staff made aware of health and safety issues/changes following a period of absence?

  Yes

  No

  N/A

Kitchen Safety

• Does the site/ward manager ensure hygiene standards within the kitchen are maintained?

  Yes

  No

  N/A

• Is the kitchen area e.g. cupboards/larders/floors/sinks etc of a high standard of cleanliness?

  Yes

  No

  N/A

• Are waste disposal arrangements satisfactory?

  Yes

  No

  N/A

• Are all appliances e.g. cooker/grill clean and in good state of repair?

  Yes

  No

  N/A

• Are all utensils e.g. pots/pans/cutlery clean and in good condition?

  Yes

  No

  N/A

• Are there 6 colour coded chopping boards?

  Yes

  No

  N/A

• Are the chopping boards in good condition and free from deep scoring?

  Yes

  No

  N/A

• Are the refrigerators and food storage arrangements to a high standard?

  Yes

  No

  N/A

• Is there suitable hand washing facilities within the kitchen area?

  Yes

  No

  N/A

Office Safety/Ward Safety

• Have all staff completed a DSE assessment of their workstation?

  Yes

  No

  N/A

• Is the condition of the DSE equipment i.e. keyboards/chairs/desks in good condition?

  Yes

  No

  N/A

• Are there sufficient electrical sockets present to ensure good cable management?

  Yes

  No

  N/A

• Is there adequate room available for staff to work? E.g. 11 cubic meters per person

  Yes

  No

  N/A

• Is lighting within the work environment apprropriate?

  Yes

  No

  N/A

• Are the floors free of slip/trip/fall conditions?

  Yes

  No

  N/A

• Is there adequate ventilation?

  Yes

  No

  N/A

• Have window restrictors been fitted as appropriate?

  Yes

  No

  N/A

• Are the window restrictors maintained?

  Yes

  No

  N/A

• Are staff aware how to check the window restrictor to ensure maximum opening (100mm)?

  Yes

  No

  N/A

Management of gyms and gym equipment

• Is the gym area clear of obstructions?

  Yes

  No

  N/A

• Has the gym equipment been inspected (as appropriate) by a competent person?

  Yes

  No

  N/A

• Is there an induction for the use of the gym area and equipment?

  Yes

  No

  N/A

Welfare Provision

• Are there suitable toilet facilities for male/female use?

  Yes

  No

  N/A

• Are the facilities in good clean order?

  Yes

  No

  N/A

• Are there facilities for staff to take a break from the working environment?

  Yes

  No

  N/A

• Are there facilities to enable staff to change into work clothes/uniform?

  Yes

  No

  N/A

• Is there an adequate supply of drinking water?

  Yes

  No

  N/A

• Are there adequate eating facilities?

  Yes

  No

  N/A

Fire Risk Assessment

• Is there a current Fire Risk assessment for the premises/site/ward?

  Yes

  No

  N/A

• Have the recommendations of the current fire risk assessment been actioned?

  Yes

  No

  N/A

• Is the fire risk assessment available to staff?

  Yes

  No

  N/A

Emergency Procedures

• Are the evacuation procedures formalised in a fire emergency plan?

  Yes

  No

  N/A

• Is the fire emergency plan available to all staff?

  Yes

  No

  N/A

• Are emergency grab bags available?

  Yes

  No

  N/A

• Is the fire log book available and maintained up to date?

  Yes

  No

  N/A

• Are regular fire drills carried out to respond to a fire alarm?

  Yes

  No

  N/A

• Are the fire drills recorded?

  Yes

  No

  N/A

• Are there sufficient fire marshals for the premises/ward/site?

  Yes

  No

  N/A

• Are the fire marshals clearly identified to other members of staff on site?

  Yes

  No

  N/A

Fire related training

• Are staff trained in fire awareness?

  Yes

  No

  N/A

• Are the fire marshals appropriately trained?

  Yes

  No

  N/A

• Do staff receive refresher fire training as appropriate?

  Yes

  No

  N/A

Fire and Emergency Management

• Is the fire detection system/emergency lighting regularly maintained?

  Yes

  No

  N/A

• Is the maintenance of the fire detection/emergency lighting system recorded?

  Yes

  No

  N/A

• Is the fire detection system tested weekly using different call points?

  Yes

  No

  N/A

• Are the fire alarm call points clearly marked?

  Yes

  No

  N/A

• Is the location of fire fighting equipment clearly marked?

  Yes

  No

  N/A

• Is there adequate fire fighting equipment? (blanket within kitchen)

  Yes

  No

  N/A

• Are flammable items i.e. oxygen/calor gas stored correctly (cage/locked/upright/valves protected from damage or tampering)?

  Yes

  No

  N/A

• Are the portable extinguishers wall mounted or on floor stands as appropriate?

  Yes

  No

  N/A

• Has the fire fighting been serviced within the last year?

  Yes

  No

  N/A

• Are the fire escape routes free of obstructions?

  Yes

  No

  N/A

• Are all fire exits clearly identified?

  Yes

  No

  N/A

First Aid Provision

• Are there sufficient first aid qualified staff on site?

  Yes

  No

  N/A

• Are first aid trained staff clearly identified to other members of staff?

  Yes

  No

  N/A

• Are there sufficient and suitably stocked first aid kits/eyewash on site?

  Yes

  No

  N/A

• Is the contents of the first aid kits/eyewash within the expiry date?

  Yes

  No

  N/A

Manual Handling Training

• Have staff been trained to the relevant manual handling requirements?

  Yes

  No

  N/A

Manual Handling Risk Assessment

• Has a manual handling risk assessment been carried out for the premises/ward/site as appropriate?

  Yes

  No

  N/A

• Have staff been made aware of the findings of the assessment?

  Yes

  No

  N/A

Lifting Equipment

• Is lifting equipment subject to LOLER used on the site?

  Yes

  No

  N/A

• Is the equipment regularly inspected and maintained?

  Yes

  No

  N/A

• Is the lifting equipment examined by a competent person?

  Yes

  No

  N/A

• Has a certificate of thorough examination been issued?

  Yes

  No

  N/A

• Has equipment been issued to staff as a result of a manual handling assessment?

  Yes

  No

  N/A

Lifts

• Is there a lift on site?

  Yes

  No

  N/A

• Is the lift regulary maintained?

  Yes

  No

  N/A

• Is there a means of raising the alarm should the lift malfunction?

  Yes

  No

  N/A

• Has the use of a lift within an inpatient environment been risk assessed?

  Yes

  No

  N/A

• Is there a safe system of work in place to ensure patient safety in an inpatient environment? E.g. tailgating/hanging ligature risks.

  Yes

  No

  N/A

Visitors

• Are visitors signed in and out of the premises/ward/site?

  Yes

  No

  N/A

• Are visitors given a safety brief as appropriate?

  Yes

  No

  N/A

Contractors

• Do premises/ward/site manager understand the content of the 'Contractors Booklet on Health and Safety' ?

  Yes

  No

  N/A

• Are contractors signed in and out of the premises?

  Yes

  No

  N/A

• Are contractors given a safety brief by the premises/ward/site point of contact?

  Yes

  No

  N/A

• Is the contractors work activity subject to a check at the end of a working day/shift?

  Yes

  No

  N/A

• Are contractors made aware of any hazards present on site? E.g. patients that may pose risk/asbestos.

  Yes

  No

  N/A

External areas

• Are external areas free from holes or defects?

  Yes

  No

  N/A

• Are there appropriate arrangements to control vehicle/pedestrian movements?

  Yes

  No

  N/A

• Are the arrangements properly maintained i.e. lines on road surface/barriers etc?

  Yes

  No

  N/A

• Is there adequate lighting available?

  Yes

  No

  N/A

Security Arrangements

• Are there adequate measures in place to prevent unauthorised access?

  Yes

  No

  N/A

• Are wheelie bins either secured or stored away from the premises to prevent arson?

  Yes

  No

  N/A

• Are waste materials removed in order to minimise potential fire risk e.g. arson?

  Yes

  No

  N/A

Control of Restricted Areas

• Are areas of restricted access properly managed?

  Yes

  No

  N/A

• Are areas of restricted access properly maintained?

  Yes

  No

  N/A

Hanging and ligature risks

• Has the premises been subject of a hanging/ligature risk assessment?

  Yes

  No

  N/A

• Have the findings of the assessment been made known to staff?

  Yes

  No

  N/A

• Have the findings of the assessment been actioned?

  Yes

  No

  N/A

• Have any risks not actioned within a time frame been placed on the premises risk register?

  Yes

  No

  N/A

Control of Noise

• Has the premises been subject of a noise assessment?

  Yes

  No

  N/A

• Has the findings of the assessment been made known to staff?

  Yes

  No

  N/A

• Have measures been taken to reduce the risk of noise?

  Yes

  No

  N/A

• Has PPE been issued as a result of the assessment?

  Yes

  No

  N/A

• Is the PPE adequate ?

  Yes

  No

  N/A

• Is PPE being used by staff as instructed?

  Yes

  No

  N/A

• If noise protection zones have been identified, are they correctly signed?

  Yes

  No

  N/A

Electrical Equipment

• Is the PAT testing within date on all electrical equipment on premises/ward/site?

  Yes

  No

  N/A

• Is the condition of the electrical equipment in good order? I.e. loose or damaged cables/damaged casings etc.

  Yes

  No

  N/A

• Is the management of electrical cable satisfactory?

  Yes

  No

  N/A

• Are there sufficient electrical sockets?

  Yes

  No

  N/A

• Is the inappropriate use of plug gangs I.e. evidence of 'daisy chaining' avoided on site?

  Yes

  No

  N/A

• Does the label on the main electrical intake confirm periodic inspection? (5 years)

  Yes

  No

  N/A

Gas

• Are gas appliance regularly checked and maintained ?

  Yes

  No

  N/A

• Do staff know how to isolate the gas supply in an emergency?

  Yes

  No

  N/A

Water Management

• Is the site manager aware of the contents of the 'Safe Water' policy?

  Yes

  No

  N/A

• Has the premises/ward/site been subject of a legionella risk assessment?

  Yes

  No

  N/A

• Is there evidence to confirm that temperatures at representative cold and hot outlets are checked monthly?

  Yes

  No

  N/A

• Are infrequently run hot and cold water outlets run for 2 minutes every week?

  Yes

  No

  N/A

• Are staff aware of the contents of the 'Bathing' policy?

  Yes

  No

  N/A

• If Thermostatic Mixing Valves (TMV's) are in place are they regularly maintained?

  Yes

  No

  N/A

• Is there a thermometer available for use in bathing areas?

  Yes

  No

  N/A

Display Energy Certificates (DEC)

• Is a Display Energy Certificate (DEC) displayed within the premises in a public area?

  Yes

  No

  N/A

• Is the DEC in date?

  Yes

  No

  N/A

Asbestos

• Are staff aware of the asbestos policy?

  Yes

  No

  N/A

• Has the premises/ward/site been inspected for the presence of ACM's?

  Yes

  No

  N/A

• Is there Asbestos on site?

  Yes

  No

  N/A

• Is the location of ACM's clearly labelled?

  Yes

  No

  N/A

• Is the location of ACM's contained within an Asbestos register?

  Yes

  No

  N/A

• Is there a plan of the location(s) of ACM available?

  Yes

  No

  N/A

Pest Control

• Is there evidence of pest control on site?

  Yes

  No

  N/A

• Are the pest control measures sufficient?

  Yes

  No

  N/A

Waste Management/spillage management

• Are the pest control measures adequate?

  Yes

  No

  N/A

• Is hazardous waste disposed of correctly e.g. bagged and sealed and/or disposed off via approved contractor?

  Yes

  No

  N/A

• Is hazardous waste stored appropriately prior to disposal e.g. not exposed to the elements/separately from other waste?

  Yes

  No

  N/A

• Are emergency procedures documented in case of leaks/spillages?

  Yes

  No

  N/A

• Are spill kits available?

  Yes

  No

  N/A

• Are wastes clearly labelled/packaged/disposed of?

  Yes

  No

  N/A

• Are staff aware of the waste management procedures?

  Yes

  No

  N/A

• Are sharps bins closed/sealed when not in use?

  Yes

  No

  N/A

CoSHH Risk Assessment

• Are CoSHH risk assessments available for the substances in use on site?

  Yes

  No

  N/A

• Have the manufacturers safety data sheets been obtained and referred to when making an assessment?

  Yes

  No

  N/A

• Has a safe system of work been established as a result of the assessment?

  Yes

  No

  N/A

• Has the assessment been carried out by a competent person?

  Yes

  No

  N/A

CoSHH Storage/disposal

• Is the storage of CoSHH adequate?

  Yes

  No

  N/A

• Are CoSHH items disposed of correctly?

  Yes

  No

  N/A

CoSHH Inventory

• Is there an inventory of CoSHH items?

  Yes

  No

  N/A

• Is the CoSHH inventory up to date and accurate?

  Yes

  No

  N/A

CoSHH Training and information provision

• Are staff using CoSHH trained or at least provided with adequate information?

  Yes

  No

  N/A

• Is PPE issued in relation to CoSHH and is it adequate?

  Yes

  No

  N/A

• Are staff trained or made aware how to use the PPE correctly?

  Yes

  No

  N/A

Lone Working Policy

• Are staff aware of the content of the Lone Working policy?

  Yes

  No

  N/A

Lone Working Risk Assessment

• Is a risk assessment in place to manage the risk associated with lone working?

  Yes

  No

  N/A

Lone Working Safe System of Work

• Is a safe system of work in place to manage the risk associated with lone working i.e. outlook diary, supervisor awareness, buddy system/code word?

  Yes

  No

  N/A

• Is there an alarm system available for staff to use whilst lone working?

  Yes

  No

  N/A

Driving for Work Policy

• Are staff aware of the contents of the 'Driving for Work' policy?

  Yes

  No

  N/A

Driving for Work Management Control

• Are driving hours by staff managed by a supervisor?

  Yes

  No

  N/A

• Have relevant driving documents (Driving Licence/Certificate of Insurance for business purpose been checked?

  Yes

  No

  N/A

PPE

• Do managers ensure that PPE is in good condition and clean?

  Yes

  No

  N/A

• Do managers ensure there are sufficient stocks of PPE?

  Yes

  No

  N/A

Management of Violence and Aggression

• Is there a risk assessment in place to control the risks associated with violence and aggression?

  Yes

  No

  N/A

• Is there a safe system of work in place to manage the risks of violence and aggression?

  Yes

  No

  N/A

• Are enough staff available to manage the risks of violence and aggression?

  Yes

  No

  N/A

• Do staff attend relevant training courses i.e. PMVA/Break Away ?

  Yes

  No

  N/A

• Do the training records show staff attendance at the relevant courses?

  Yes

  No

  N/A

• If systems such as the PIT alarm are in place, are staff aware of functions of the system i.e. pressing button on base of PIT alarm?

  Yes

  No

  N/A