Helms Office Health & Safety Audit (Cambuslang)

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health & Safety Documentation

• Principal Legislation The Health & Safety at Work etc Act 1974

• Does the company have a written health & safety policy statement?

  Yes

  No

  N/A

• Has the health & safety policy statement been reviewed and updated?

  Yes

  No

  N/A

• Is the health & safety policy statement signed and dated?

  Yes

  No

  N/A

• Is the health & safety policy statement prominently displayed in the workplace?

  Yes

  No

  N/A

• Are the individual responsibilities clearly defined in the health & safety policy?

  Yes

  No

  N/A

• Are the health & safety policy arrangements clearly defined?

  Yes

  No

  N/A

• Are the employees aware of the contents of the health & safety policy statement?

  Yes

  No

  N/A

• Are the employees aware of their responsibilities towards health & safety?

  Yes

  No

  N/A

• Is there a health & safety law poster in the workplace?

  Yes

  No

  N/A

• Are the correct details filled in on the health & safety law poster?

  Yes

  No

  N/A

• Is there a copy of the current employers liability certificate available for inspection?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors/sub contractors are competent to undertake the work required?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors are aware of the company health & safety policy and safe systems of work relevant to the performance of their work?

  Yes

  No

  N/A

• Do arrangements exist to ensure that contractors possess adequate liability insurance prior to work commencing?

  Yes

  No

  N/A

• How are visitors to the building controlled?

  Yes

  No

  N/A

• Are visitors inducted into the building?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Risk Assessments/Training

• Principal Legislation The Management of Health & Safety at Work Regulations 1999 (MHSWR) The Manual Handling Operations Regulations 1992 (amended 2002) The Work at Height Regulations 2005

• Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  Yes

  No

  N/A

• Is the risk assessment regularly reviewed to take into account changes in working practice?

  Yes

  No

  N/A

• Does the risk assessment take special account of vulnerable workers such as young persons, pregnant women and any lone workers?

  Yes

  No

  N/A

• Are employees consulted in the risk assessment process?

  Yes

  No

  N/A

• Are the results of the risk assessments recorded and jointly discussed?

  Yes

  No

  N/A

• Are all operations which involve significant health & safety implications the subject of a defined safe system of work?

  Yes

  No

  N/A

• Have all employees received induction training and is this documented?

  Yes

  No

  N/A

• Has a training needs analysis been carried out for all employees?

  Yes

  No

  N/A

• Is all health & safety training provided by fully competent personnel?

  Yes

  No

  N/A

• Are training records up to date?

  Yes

  No

  N/A

• Are recorded risk assessments completed for manual handling tasks?

  Yes

  No

  N/A

• Where practicable have efforts been made to eliminate the need for manual handling?

  Yes

  No

  N/A

• Has appropriate employee training in manual handling techniques been provided?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Electrical Safety

• Principal Legislation The Electricity at Work Regulations 1989

• Where appropriate, are electrical appliances switched off overnight?

  Yes

  No

  N/A

• Are there any broken plugs or outlets?

  Safe

  At Risk

  N/A

• Are there any frayed or damaged leads?

  Safe

  At Risk

  N/A

• Is there a system for reporting defective equipment?

  Yes

  No

  N/A

• Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  Yes

  No

  N/A

• Is there a system in place to PAT test equipment brought in by employees?

  Yes

  No

  N/A

• Is there evidence of up to date PAT on electrical items?

  Yes

  No

  N/A

• Are there any extension leads across the floor?

  Safe

  At Risk

  N/A

• Are there multiple double adaptors in a series?

  Safe

  At Risk

  N/A

• Are there signs of overloading of power boards, power points?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Fire Control

• Principal Legislation Regulatory Reform (Fire Safety) Order 2005

• Are fire extinguishers in place & signed?

  Yes

  No

  N/A

• Is the fire alarm audible around premises?

  Yes

  No

  N/A

• Are the fire evacuation procedures known by employees?

  Yes

  No

  N/A

• Are flammable materials stored away from sources of ignition?

  Yes

  No

  N/A

• Are fire notices displayed around premises?

  Yes

  No

  N/A

• Are fire extinguishers within service dates?

  Yes

  No

  N/A

• Are all fire/emergency exit signs in place?

  Yes

  No

  N/A

• Has there been a full fire evacuation in the last 12 months?

  Yes

  No

  N/A

• Has a fire risk assessment been carried out?

  Yes

  No

  N/A

• Is the fire risk assessment up to date all actions carried out?

  Yes

  No

  N/A

• Are exits clear of obstructions?

  Yes

  No

  N/A

• Are all fire doors shut but not locked?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

• Are staff fire training records up to date?

  Yes

  No

  N/A

• Does fire equipment appear to be in good condition?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Walkways, Stairs and Ladders

• Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

• Are there systems in place for cleaning up spillages as they occur?

  Yes

  No

  N/A

• Are floor areas clean, dry and free from slip/trip hazards?

  Yes

  No

  N/A

• Are mats available for wiping feet?

  Yes

  No

  N/A

• Are wet floor signs available?

  Yes

  No

  N/A

• Are walkways kept clear?

  Safe

  At Risk

  N/A

• Are stairs in good condition?

  Safe

  At Risk

  N/A

• Are handrails in place, where required?

  Yes

  No

  N/A

• Are portable ladders in good condition?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Chemicals (Hazardous/Dangerous Substances)

• Principal Legislation The Control of Substances Hazardous to Health Regulations 2002 (COSHH)

• Is there a Hazardous Substance register?

  Yes

  No

  N/A

• Is there access to MSDS for all chemical products used?

  Yes

  No

  N/A

• Have risk assessments been completed for hazardous substances?

  Yes

  No

  N/A

• Have all employees that are using COSHH products had adequate training to use them?

  Yes

  No

  N/A

• Does the building have any showers?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

First Aid/Accident Reporting & Investigations

• Principal Legislation Health & Safety (First Aid) Regulations 1981, Reporting of Diseases & Dangerous Occurrences Regulations 1995

• Has an assessment been made to establish the first aid requirements for the company?

  Yes

  No

  N/A

• Are there first aiders available on the premises throughout the working day?

  Yes

  No

  N/A

• Is there a list of first aider and emergency contact numbers displayed?

  Yes

  No

  N/A

• Is there a first aid kit/cabinet available and accessible?

  Yes

  No

  N/A

• Are employees aware of location of first aid kit?

  Yes

  No

  N/A

• Is the first aid kit adequately stocked?

  Yes

  No

  N/A

• Are first aid records kept?

  Yes

  No

  N/A

• Are detailed accident investigation records kept?

  Yes

  No

  N/A

• Have there been any reportable accidents recently?

  Yes

  No

  N/A

• Are there accident/incident/near miss reports?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

General Housekeeping

• Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

• Are work areas clear of rubbish?

  Yes

  No

  N/A

• Are items not in use stored appropriately?

  Safe

  At Risk

  N/A

• Are bins full & overflowing?

  Yes

  No

  N/A

• Is there evidence of general clutter?

  Safe

  At Risk

  N/A

• Other Observations?

• Actions required to rectify

Additional Office Safety

• Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992 The Health & Safety (Display Screen Equipment) Regulations 1992

• Are recorded risk assessments completed for workstations of display screen users?

  Yes

  No

  N/A

• Are users offered free eye tests?

  Yes

  No

  N/A

• Is there glare or reflections on computer screens?

  Yes

  No

  N/A

• Are work station layouts suitable?

  Yes

  No

  N/A

• Is lighting adequate for work tasks?

  Yes

  No

  N/A

• Are corridors and stairs adequately lit?

  Yes

  No

  N/A

• Are light fittings clean and in good condition?

  Yes

  No

  N/A

• Are diffuser covers in place and securely fixed where required?

  Yes

  No

  N/A

• Are outside areas adequately lit after dark i.e car parks?

  Yes

  No

  N/A

• Are windows regularly cleaned?

  Yes

  No

  N/A

• Is furniture appropriate and sound?

  Yes

  No

  N/A

• Is air conditioning maintained?

  Yes

  No

  N/A

• Is the office clean and tidy?

  Yes

  No

  N/A

• Are floor coverings sound?

  Yes

  No

  N/A

• Are staff instructed not to leave photocopier cover open?

  Yes

  No

  N/A

• Is there sufficient space for the number of employees and the amount of equipment in the office?

  Yes

  No

  N/A

• Is there the risk of injuries from overcrowding?

  Yes

  No

  N/A

• Is there adequate ventilation around photocopiers?

  Yes

  No

  N/A

• Are toners carefully handled as per hazard data sheet?

  Yes

  No

  N/A

• Are filing cabinets drawers kept closed when not in use?

  Yes

  No

  N/A

• Are free standing bookshelves/cupboards secured to ensure stability?

  Yes

  No

  N/A

• Other Obsevations?

• Actions required to rectify

Storage

• Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

• Are materials stored so they will not fall?

  Yes

  No

  N/A

• Is the storage of materials/equipment on top of the cabinets discouraged or kept to a minimum?

  Yes

  No

  N/A

• Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  Yes

  No

  N/A

• Are storage racks/cupboards in sound condition, not overloaded?

  Yes

  No

  N/A

• Are racks free from projection, sharp edges?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Welfare Matters

• Principal Legislation The Workplace (Health, Safety & Welfare) Regulations 1992

• Are toilets clean?

  Yes

  No

  N/A

• Are there separate toilet facilities available for each sex which are appropriately marked?

  Yes

  No

  N/A

• Is there a supply of hot and cold water available in the toilets?

  Yes

  No

  N/A

• Is there soap or other cleaning materials available in the toilets?

  Yes

  No

  N/A

• Are kitchen facilities/lunchrooms clean?

  Yes

  No

  N/A

• Is the temperature in the office at least 16 degree?

  Yes

  No

  N/A

• Is there a thermometer available?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there washing facilities?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Manual Handling

• Are employees required to lift or move loads, if so have they received suitable training?

  Yes

  No

  N/A

• Are mechanical aids provided?

  Yes

  No

  N/A

Smoking

• Are smokers aware of the smoking area and the company policy?

  Yes

  No

  N/A

Opportunity for Improvement

• Corrective Actions

• Signature of auditor

  Sign

• Signature of Individual responsible for closing out actions.

  Sign