Hensel Phelps Monthly Site Inspection

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.0 - Previous inspection

• 1.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 1.2 - Have all outstanding actions from the previous inspections been closed?

  Yes

  No

  N/A

2.0 - Building Exterior

• 2.1 - Are the grounds free of trash?

  Yes

  No

  N/A

• 2.2 - Is there graffiti on exterior walls or doors?

  Yes

  No

  N/A

• 2.3 - Is the landscaping maintained and in good condition?

  Yes

  No

  N/A

• 2.4 - Is the main entrance to the property clean and inviting?

  Yes

  No

  N/A

• 2.5 - Are appropriate smoking bins and signage in place?

  Yes

  No

  N/A

• 2.6 - Are windows clean?

  Yes

  No

  N/A

• 2.7 - Is the Loading dock area clean?

  Yes

  No

  N/A

• 2.8 - Is the dock leveler(s) in working order?

  Yes

  No

  N/A

• 2.8.1 - Is the equipment free of oil leaks?

  Yes

  No

  N/A

• 2.9 - Do the roll-up doors function properly?

  Yes

  No

  N/A

• 2.10 - Is the roof in good condition free from leaks?

  Yes

  No

  N/A

• 2.11 - Are roof drains clear of debris?

  Yes

  No

  N/A

• 2.12 - Are roof access doors / hatches secure?

  Yes

  No

  N/A

• New Floor

Floor Number

3.0 - Fire Prevention

• 3.1 - Evacuation plan correctly displayed and understood by all employees?

  Yes

  No

  N/A

• 3.2 - Evacuation procedures and training reviewed regularly?

  Yes

  No

  N/A

• 3.3 - Extinguishers in place and clearly marked for type of fire?

  Yes

  No

  N/A

• 3.4 - Extinguishers recently serviced? (Check 6 extinguisher monthly punch mark tabs.)

  Yes

  No

  N/A

• 3.5 - Extinguishers easily accessed and clear of obstructions?

  Yes

  No

  N/A

• 3.6 -Are extinguishers mounted properly? Units weighing 40 lbs. or less installed such that the top of the unit is not more than five feet above the floor. For units weighing more than 40 pounds, the top of the unit should be no more than 3.5 feet above the floor. There should always be at least four inches between the bottom of the unit and the floor.

  Yes

  No

  N/A

• 3.7 - Extinguisher Indicator signs appropriately located?

  Yes

  No

  N/A

• 3.8 - Adequate direction notices for fire exits?

  Yes

  No

  N/A

• 3.9 - Exit doors easily opened from inside?

  Yes

  No

  N/A

• 3.10 - Exits clear of obstructions?

  Yes

  No

  N/A

• 3.11 - Fire alarm system functioning correctly?

  Yes

  No

  N/A

• 3.12 - Are all fire hose reel cupboards clear from obstruction and adequate signage displayed in doors?

  Yes

  No

  N/A

• 3.13 - Is the sprinkler and fire pump room clean and in good order?

  Yes

  No

  N/A

• 3.14 - Have all hose reels been serviced in the last 6 months?

  Yes

  No

  N/A

• 3.15 - Are there any damaged or missing fire penetrations?

  Yes

  No

  N/A

• 3.16 - Are all fire doors free from damage and close properly?

  Yes

  No

  N/A

4.0 - General Lighting

• 4.1 - Adequate natural lighting?

  Yes

  No

  N/A

• 4.2 - All common area lighting in good order?

  Yes

  No

  N/A

• 4.3 - Light fixtures clean and in good condition?

  Yes

  No

  N/A

• 4.4 - Emergency exit lighting operable?

  Yes

  No

  N/A

5.0 - Building Safety

• 5.1 - Floor surfaces even and uncluttered?

  Yes

  No

  N/A

• 5.2 - Entry and walkways kept clear?

  Yes

  No

  N/A

• 5.3 - Walkways adequately and clearly marked?

  Yes

  No

  N/A

• 5.4 - Intersections kept clear of boxes etc?

  Yes

  No

  N/A

• 5.5 - Stair and risers kept clear?

  Yes

  No

  N/A

• 5.6 - Are liquid spills removed quickly?

  Yes

  No

  N/A

• 5.7 - Are railings in good condition?

  Yes

  No

  N/A

• 5.8 - Are fall preventive measures in place and used where gaps occur in railings?

  Yes

  No

  N/A

• 5.9 - Are footpaths in good condition?

  Yes

  No

  N/A

• 5.10 - Is furniture in good condition?

  Yes

  No

  N/A

• 5.11- Are all fire escapes clearly marked?

  Yes

  No

  N/A

• 5.12 -Are building security systems operating correctly?

  Yes

  No

  N/A

6.0 - Trash Removal

• 6.1 - Bins located at suitable points around site?

  Yes

  No

  N/A

• 6.2 - Bins emptied regularly?

  Yes

  No

  N/A

• 6.3 - Is there appropriate signage on display to ensure waste streams are placed in appropriate bins?

  Yes

  No

  N/A

7.0 - Chemical Storage

• 7.1 - Materials stored appropriately and with secondary containment as necessary?

  Yes

  No

  N/A

• 7.2 - Chemical storage areas free from drips and spills?

  Yes

  No

  N/A

8.0 - Mechanical Rooms

• 8.1 - Is the equipment properly guarded?

  Yes

  No

  N/A

• 8.2 - Are the floors clean?

  Yes

  No

  N/A

• 8.3 - Is the lighting in good working order?

  Yes

  No

  N/A

• 8.4 - Starting and stopping devices within easy reach of operator?

  Yes

  No

  N/A

• 8.5 - Drip trays on floor to prevent spillage?

  Yes

  No

  N/A

• 8.6 - Adequate work space?

  Yes

  No

  N/A

• 8.7 - Is lighting adequate?

  Yes

  No

  N/A

• 8.9 - Is roof access controlled?

  Yes

  No

  N/A

• 8.10 - Are all plant rooms doors in good condition?

  Yes

  No

  N/A

• 8.11 - Plant and equipment in good order?

  Yes

  No

  N/A

• 8.12 - Warning and instruction signs displayed where necessary?

  Yes

  No

  N/A

• 8.13 - What is the overall condition of the plant room (if not satisfactory provide comment)?

  Poor

  Average

  Satisfactory

  Excellent

9.0 - Electrical Safety

• 9.1 - Plugs, sockets and switches are all in good repair?

  Yes

  No

  N/A

• 9.2 - All walkways are free from power cords that may create a hazard?

  Yes

  No

  N/A

• 9.3 - All power cords free from damage?

  Yes

  No

  N/A

• 9.4 - Where required, are emergency shut-down procedures in place?

  Yes

  No

  N/A

10.0 - Chemical Safety

• 10.1 - Hazardous Substance Register complete and available?

  Yes

  No

  N/A

• 10.2 - Material Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• 10.3 - Risk assessments completed for hazardous substances?

  Yes

  No

  N/A

• 10.4 - All containers labelled correctly?

  Yes

  No

  N/A

• 10.5 - Unused substances disposed of?

  Yes

  No

  N/A

• 10.6 - Do special storage conditions apply?

  Yes

  No

  N/A

• 10.7 - If applicable are special storage conditions followed?

  Yes

  No

  N/A

• 10.8 - Workers trained in the use of hazardous substances?

  Yes

  No

  N/A

• 10.9 - If required, is PPE available?

  Yes

  No

  N/A

• 10.10 - Is adequate ventilation provided?

  Yes

  No

  N/A

• 10.11 - Are eye washes and showers easily accessed?

  Yes

  No

  N/A

11.0 Ladders

• 11.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• 11.2 - Are ladders in good condition and comply with the current safety standards?

  Yes

  No

  N/A

• 11.4 - Used according to instructions?

  Yes

  No

  N/A

12.0 - First Aid Facilities

• 12.1 - Are supply cabinets and contents clean and orderly?

  Yes

  No

  N/A

• 12.2 - Are contents regularly checked?

  Yes

  No

  N/A

• 12.3 - No contents past their expiration date?

  Yes

  No

  N/A

• 12.4 - Cabinets clearly labelled?

  Yes

  No

  N/A

• 12.5 - Are the cabinets easily accessible?

  Yes

  No

  N/A

• 12.6 - Employees aware of location of first aid cabinet?

  Yes

  No

  N/A

• 12.7 - Are first aid officers accessible?

  Yes

  No

  N/A

• 12.8 - Have the AED units been maintained properly?

  Yes

  No

  N/A

• 12.8.1 - Are the pads current? (Meaning not past their expiration date).

  Yes

  No

  N/A

• 12.9 - Are emergency numbers displayed?

  Yes

  No

  N/A

13.0 - Generator

• 13.1 - Is the generator room / Enclosure clean?

  Yes

  No

  N/A

• 13.2 - Are there any signs of oil or diesel leaks?

  Yes

  No

  N/A

• 13.3 - Is the Fire Extinguisher test date current?

  Yes

  No

  N/A

• 13.4 - Is a spill kit on site and adequately stocked?<br>

  Yes

  No

  N/A

• 13.5 - Are all site logs, procedures, signage up to date?

  Yes

  No

  N/A

• 13.7 - Fuel tank - Are there any signs of diesel leaks and is there appropriate signage on the door?

  Yes

  No

  N/A

14.0 - Parking Areas

• 14.1 - Are the line marking of bays and road markings in adequate condition?

  Yes

  No

  N/A

• 14.2 - Is lighting adequate?

  Yes

  No

  N/A

• 14.3 - Is the parking garage ventilated properly?

  Yes

  No

  N/A

• 14.4 - Are all corner vision mirrors adequate?

  Yes

  No

  N/A

• 14.5 - Is the security roller shutter in good working order and free from damage?

  Yes

  No

  N/A

• 14.6 - Are the concrete stops in good order?

  Yes

  No

  N/A

• 14.7 - Are the storage areas clean, secure and tidy?

  Yes

  No

  N/A

• 14.8 - Are the elevator entrances clean and free from obstruction?

  Yes

  No

  N/A

• 14.9 - Are all sump pumps operating correctly?

  Yes

  No

  N/A

• 14.10 - Are fire exits adequately lit and in good condition?

  Yes

  No

  N/A

15 - Janitorial

• 15.1 - Are all restrooms adequately stocked?

  Yes

  No

  N/A

• 15.2 - Are the mirrors in all restrooms clean and free from smears?

  Yes

  No

  N/A

• 15.3 - Are the restroom floors clean?

  Yes

  No

  N/A

• 15.4 - Are fixtures clean? (Toilets, urinals, sinks)

  Yes

  No

  N/A

• 15.5 - Are the showers clean and free from trash?

  Yes

  No

  N/A

• 15.6 - Entry mats clean and in good order?

  Yes

  No

  N/A

• 15.7 - Are the front entry glass doors clean and free from smears and finger marks?

  Yes

  No

  N/A

• 15.8 - Are the elevator interiors clean and free from trash?

  Yes

  No

  N/A

• 15.9 - Are all fire stairs free from rubbish and clean?

  Yes

  No

  N/A

• 15.10 - Hard Surface floors scrubbed and polished as required?

  Yes

  No

  N/A

• 15.11 - Is the front entrance free from rubbish and the smoking bins emptied?

  Yes

  No

  N/A

• 15.12 - Are the trash collection areas clean?

  Yes

  No

  N/A

• 15.13 - Have all lobby carpets been vacuumed?

  Yes

  No

  N/A

• 15.14 - Are common areas clean and free from trash?

  Yes

  No

  N/A

16 - General overall conditions

• 16.1 - Are there any other areas / equipment that requires attention / repair?

  Yes

  No

  N/A

17 - Pest Control

• 17.1 - Is the current prescription adequate for the site?

  Yes

  No

  N/A

• 17.2 - Are there any signs of pest activity?

  Yes

  No

  N/A

18 - Electrical and Communications rooms?

• 18.1 - Are the rooms secure and keys easily accessible?

  Yes

  No

  N/A

• 18.2 - Is suitable identifying signage placed upon the room doors?

  Yes

  No

  N/A

• 18.3 - Are Electrical Panels labeled for Arc Flash?

  Yes

  No

  N/A

• 18.4 - Is a minimum of 36 inches being kept clear in front of all electrical panels and equipment?

  Yes

  No

  N/A

• 18.5 - Are allA the electrical panels lockable and secure?

  Yes

  No

  N/A

• 18.6 - Are all areas free from unauthorized storage such as storing items on top of electrical equipment or where policy restricts?

  Yes

  No

  N/A

19 - Items requiring quoting?

20 - Items to consider for Capital Works

21 - Signoff

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