HFIL Tenancy Audit

• Rent account reference

• Audit Title

• Name of tenant

• Address

• Conducted on

  Date

• Completed by

• Location
  Address

Tenancy Audit

• Is the visit being conducted within the property?

  Yes

  No

• Please state reason

• Is the property occupied by legal tenant?

  Yes

  No

• Details

• Are there any arrears?

  Yes

  No

• Balance

• Are any repairs required?

  Yes

  No

• Details

• Has there been any damage to the property?

  Yes

  No

• Details

• Does the number of rooms in the property match Academy?

  Yes

  No

• Details

• Number of pullcords

  Select None 1 2 3 4 5 6

  • None
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6

• Comments

• Aimie pendant provided?

  Yes

  No

• Comments

• Have there been any property alterations or improvements?

  Yes

  No

• Details

• Are there any hazards present? (Gas cylinders, oxygen etc.)

  Yes

  No

• Details

• Does the tenant have any pets?

  Yes

  No

• Details

• Does tenant(s) consent to photograph?

  Yes

  No

• Add photo of the lead tenant

  Media

• Is this a joint tenancy?

  Yes

  No

• Add photo of joint tenant

  Media

• Please ask tenant to sign if they refuse photo(s)

  Sign

• Do you have any concerns about the property?

  Yes

  No

• Add photo(s) of the property

  Media

• Details on the condition of the property

• Any additional comments

Declaration

• I declare that the information I have given for the purposes of this form is true and accurate. I understand that giving false information may amount to fraud and I would put my tenancy at risk with the result that I may lose my home. I may also be subject to criminal prosecution.

• Lead tenant signature

  Sign

• Is this a joint tenancy?

  Yes

  No

• Joint tenant's signature

  Sign

For office use

• Cautionary contact and support needs checked?

  Yes

  No

• Comments

• Check tenancy for rent arrears

  Yes

  No

• Balance

• Are there any open ASB cases?

  Yes

  No

• Contact case officer for further information

• ASB Case details

• Property inspection completed?

  Yes

  No

• Comments

• Tenancy and household check completed?

  Yes

  No

• Tenancy and household check form signed by tenant(s)?

  Yes

  No

• Tenant provided with update on any queries within 5 days of completing the tenancy and household check?

  Yes

  No

  N/a

• Was the case referred to management with recommendation within 5 working days?

  Yes

  No

• Was case returned by management with an action plan within 2 working days?

  Yes

  No

  N/A

• Have you verified the tenancy and household check?

  Yes

  No

• Verified the names and date of birth of tenant(s)?

  Yes

  No

• Verified the tenant(s) signature(s)?

  Yes

  No

• Verified number of rooms in property?

  Yes

  No

• Was the case referred to management with recommendation within 5 working days?

  Yes

  No

• Was case returned by management with an action plan within 2 working days?

  Yes

  No

• Details

• Suspected abandonment or sublet?

  Yes

  No

• Details

• Suspected vulnerability?

  Yes

  No

• Details

• Have you updated Academy with the tenancy audit date?

  Yes

  No

• Has a referral been made to Fraud using Form TA7?

  Yes

  No

• Details

• Have the following been checked against Academy?

• Property occupied by legal tenant(s)

• Arrears

• Repairs

• Number of rooms

• Any further comments?

• Scheme Manager's signature

  Sign

• Date

  Date