HFR Solutions

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General

• Visual checks

• Are Health and Safety Poster with the appropriate information displayed in a prominent position? <br> <br>

  Yes

  No

  N/A

• Notes:

• Is the visitor log book easily accessible and utilised?

  Yes

  No

  N/A

• Notes:

• Add any additional information if required

Safety policy

• Visual check

• Is HFR Solutions written Health and Safety policy accessible?

  Yes

  No

  N/A

• Notes:

• Does the policy state HFR Solutions general policy on health and safety?<br> <br><br> <br>

  Yes

  No

  N/A

• Notes:

• Does the policy describe the organisation for carrying out HFR Solutions policy?<br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Question employees (question at least two employees, name below)

• Are HFR Solutions employees aware of aware of the policy and understand its content? <br>

  Yes

  No

  N/A

• Notes:

• Employees names:

• When was the policy last reviewed ?

  Date

• Add any additional information if required

Accidents

• Visual check / Question a Line Manager and employees (question at least 2 employees)

• Is the accident book accessible?

  Yes

  No

  N/A

• Notes:

• Is there evidence that suggests all accidents recorded?

  Yes

  No

  N/A

• Describe how below

• Notes:

• Question employees (question at least two employees, name below)

• Are employees aware of their duties under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995? (RIDDOR)<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are employees aware of the procedure for reporting accidents?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are employees aware of the types of accidents/injuries, dangerous occurrences and cases of diseases which are reportable?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Do employees know who to report injuries, dangerous occurrences and cases of disease to?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have all employees been informed of first aid arrangements?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is practice to appoint a designated first aider?<br><br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are Line Managers aware of the Accident investigation procedure?

  Yes

  No

  N/A

• Notes:

• Employees names:

• What is the name(s) of Line Manager questioned:

• Add any additional information if required

First Aid

• Visual check / Question employees (question at least two employees, name below)

• Is there adequate first aid equipment available?

  Yes

  No

  N/A

• Notes:

• Is there an adequate and appropriate number of qualified first aiders?<br><br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is it practice to appoint a designated first aider?<br><br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have all employees been informed of the first aid arrangements?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have the first aid needs of your workplace been assessed? <br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are first aiders’ qualifications valid and in date? State how and where this is recorded below.<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is information, instruction and training on PPE provided for employees?<br> <br> <br> <br>

  Yes

  No

  N/A

• Employees names:

• Add any additional information if required

Risk Assessment

• Visual check

• Have all relevant hazards presented by your work activities been identified? If "not" list the areas of concern below<br> <br> <br>

  Yes

  No

  N/A

• Assess 10 randomly selected risk assessments. List the reference and titles below

• Have the risks arising from the identified hazards been assessed? If "not" list the areas of concerns below.<br> <br>

  Yes

  No

  N/A

• Have significant findings been recorded on the assessments? If "not" list the areas of concern below<br>

  Yes

  No

  N/A

• Are risk assessments revised and amended when procedures change?<br>

  Yes

  No

  N/A

• Notes:

• Are control measures in place to deal with the risks? If "not" list the areas of concerns below

  Yes

  No

  N/A

• On a scale of 1 - 10 how relevant, accurate and up to date are workplace risk assessments.

• If improvement is required, state how this can be achieved

• Add any additional information if required

Display Screen Equipment

• Visual checks / Question a Line Manager

• Are ‘users’ of DSE and the workstations they use identified ?

  Yes

  No

  N/A

• Notes:

• Are both users and assessors trained?<br> <br>

  Yes

  No

  N/A

• Notes:

• Has any assessed risks been reduced?<br>

  Yes

  No

  N/A

• Notes:

• Is there plans for breaks/change of activity for users?<br>

  Yes

  No

  N/A

• Notes:

• What is the name(s) of Line Manager questioned:

• Add any additional information if required

Manual Handling

• Question a Line Manager / Assess

• Is there a risk of injury from manual handling operations?

  Yes

  No

  N/A

• Notes:

• Have manual handling operations been identified and assessed?

  Yes

  No

  N/A

• Notes:

• Can these operations be avoided?

  Yes

  No

  N/A

• Notes:

• Can these operations be automated or mechanised?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have manual handling assessment been completed if the risk of injury remains?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have the measures needed to reduce the risk of injury to the lowest level reasonably practicable been determined? <br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have these measures been implemented?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have all employees affected in manual handling activities been suitably trained?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• State what training is provided and how this is recorded

• Are the manual handling assessments reviewed?<br> <br> <br> <br><br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Personnel Protective Equipment (PPE)

• Question a Line Manager

• Is Personal Protective Equipment required for work at this premise?<br>

  Yes

  No

  N/A

• Notes:

• Can processes or activities be changed to eliminate the need for PPE?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Has PPE been assessed to ensure it is SUITABLE?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Does the PPE comply with an EN standards?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is there a system of maintenance and replacement for PPE?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is suitable accommodation provided for PPE?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is information, instruction and training on PPE provided for employees?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are steps steps taken to ensure PPE is used?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• How is this evidenced?

• Are there arrangements for reporting loss or defect? <br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Work Equipment

• Question a Line Manager

• Have all persons who use work equipment received adequate training when using work equipment and risks entailed and precautions to be taken?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is adequate health and safety information and written instructions given to those who use the work equipment?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are equipment testing records comprehensive and up to date?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• List any areas of improvements:

• Are any warning signs unambiguous and easily understood?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Lifting equipment

• Question a Line Manager

• Is lifting equipment thoroughly examined by a competent person at least annually?<br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Workplace Health, Safety and Welfare

• Visual

• Is ventilation adequate?

  Yes

  No

  N/A

• Notes:

• Can temperature be maintained at a reasonable level (16 degrees)?

  Yes

  No

  N/A

• Notes:

• Is lighting sufficient to allow people to work and move about safely?

  Yes

  No

  N/A

• Notes:

• Is there suitable waste storage and removal systems in place?<br>

  Yes

  No

  N/A

• Notes:

• Is there sufficient working space, each person should be provided with at least 11m 3?<br>

  Yes

  No

  N/A

• Notes:

• Are workstations and seating ergonomically suitable and liked to the task/worker ? Seats should give adequate support for the lower back and footrests provided where necessary.<br> <br><br>

  Yes

  No

  N/A

• Notes:

• Are floors and traffic routes (these include routes for pedestrians and vehicles) Surfaces clear? They should not have holes, be uneven or slippery and kept free of obstructions.<br><br>

  Yes

  No

  N/A

• Notes:

• Is glazing – transparent/translucent and either safety material or protected against breakage where necessary for reasons of health and safety?

  Yes

  No

  N/A

• Notes:

• Are sanitary conveniences and washing facilities readily accessible places, kept clean, adequately ventilated and lit?<br> <br>

  Yes

  No

  N/A

• Notes:

• Do Washing facilities have hot and cold water, soap and a means of hand drying?<br> <br>

  Yes

  No

  N/A

• Notes:

• Is drinking water – adequate, wholesome, readily accessible, conspicuously marked where necessary, with sufficient drinking vessels?

  Yes

  No

  N/A

• Notes:

• Is accommodation for clothing – adequate, suitable and secure?<br>

  Yes

  No

  N/A

• Notes:

• Are sufficient changing facilities for special work clothing and readily accessible from workrooms?

  Yes

  No

  N/A

• Notes:

• Are workplace checks carried out and recorded?

  Yes

  No

  N/A

• Notes:

• Are Floors and traffic routes (these include routes for pedestrians and vehicles) Surfaces clear? They should not have holes, be uneven or slippery and kept free of obstructions.<br><br>

  Yes

  No

  N/A

• Notes:

• Add any additional information if required

Electricity at work?

• Visual / Question a Line Manager

• Has the electrical installation of the building been checked in the last 5 years?<br>

  Yes

  No

  N/A

• Notes:

• Is there a certificate issued by a competent person to show the installation is safe?<br>

  Yes

  No

  N/A

• Notes:

• Is the register of portable electrical equipment accurate?<br>

  Yes

  No

  N/A

• Notes:

• Are test records up todate?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Control of hazardous substances

• Visual / Question a Line Manager

• Is the record of substances used in the workplace accurate? <br>

  Yes

  No

  N/A

• Notes:

• Identify any areas of improvement

• Have all substances hazardous to health been recorded? <br> <br> <br> <br>

  Yes

  No

  N/A

• Identify any areas of improvement

• Has the following been evaluated for the risks to health :
  

• Have you decided on:-

  Yes

  No

  N/A

• Level of exposure?<br><br> <br> <br> <br>

  Yes

  No

  N/A

• Duration of exposure?<br> <br> <br> <br>

  Yes

  No

  N/A

• Frequency of exposure?<br> <br> <br> <br>

  Yes

  No

  N/A

• Control measures?

  Yes

  No

  N/A

• Training requirements?

  Yes

  No

  N/A

• Notes:

• Is the assessment recorded?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is the assessment revised and amended as necessary?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Legionnaires and cooling towers

• Visual / Question a Line Manager

• Is there a wet cooling tower or evaporative condenser on site?<br>

  Yes

  No

  N/A

• Notes:

• Have any other sources of Legionella been identified and assessed by a competent person?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Has a scheme for the prevention or control of Legionella been prepared and implemented?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is there a system in place for the disinfection and maintenance of the system?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are records or water treatment programmes kept?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Is there a competent person appointed to manage the system and ensure it operates safely?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Noise

• Visual / Question a Line Manager

• Have noise problem been identified (If you have to raise your voice when standing next to someone this level is about 85dB(A) therefore possible problem exists) <br> <br>

  Yes

  No

  N/A

• Notes:

• Has noise exposure been assessed by a competent person?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Has the noise level been reduced as far as reasonably practicable?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• If your noise exposure is above the action level:-
  

• a) Have all employees been informed of the risks?<br><br>

  Yes

  No

  N/A

• b) Have you provided, maintained and ensured use of ear protectors?<br><br><br>

  Yes

  No

  N/A

• c) Marked ear protection zones (as necessary)?<br><br><br><br>

  Yes

  No

  N/A

• d) Ensured ear protection is freely available?<br><br><br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Fire Safety

• Visual / Question a Line Manager

• Have you identified the fire hazards in your business:-<br> <br>a) Ignition sources eg smoking, electrical equipment?<br>b) Fuel hazards eg highly flammable liquids/chemicals?<br>

  Yes

  No

  N/A

• Notes:

• Have you identified those people who may be involved ie office staff, members of the public, contractors?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Have you considered those people with particular needs:-<br> <br>a) Disabled staff<br>b) Visitors<br>c) lone workers<br>d) inexperienced staff<br>

  Yes

  No

  N/A

• Notes:

• Is the fire risk adequately controlled:-<br> <br>a) information and instruction?<br>b) Adequate emergency procedures?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are the following checked:-<br> <br>a) Means of escape<br>b) fire detection and raising the alarm<br>c) first aid fire fighting equipment<br>d) fire drills practised<br>e) fire training for all staff<br>

  Yes

  No

  N/A

• Notes:

• Is there any further action necessary to control the risk of fire?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Gas safety

• Visual / Question a Line Manager

• Do you have your gas appliances regularly checked?<br> <br>

  Yes

  No

  N/A

• Notes:

• Do you have maintenance records and an annual safety certificate?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Do you use only CORGI registered personnel?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Occupational Road Risk

• Visual / Question a Line Manager and employees (question at least 2 employees)

• Has date been collated from employees driving licences?

  Yes

  No

  N/A

• Notes:

• Has a risk assessment been completed for driving emergency vehicles?

  Yes

  No

  N/A

• Notes:

• Are vehicle travel log books completed?

  Yes

  No

  N/A

• Notes:

• Are vehicle checks completed and recorded?

  Yes

  No

  N/A

• Notes:

• Have you decided who should be <br>

  Yes

  No

  N/A

• Notes:

• Are vehicles maintained in accordance with manufactures recommendations?

  Yes

  No

  N/A

• Notes:

• Are employees aware of the content of HFR Solutions Occupational Road Risk policy?

  Yes

  No

  N/A

• Employees names:

• What is the Name(s) of the Line Manger questioned:

• Add any additional information if required

Information instruction and training

• Visual / Question a Line Manager

• Has suitable levels of training been identified?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What standards are these standards based on?

• Who is responsible for ensuring that training needs in health and safety are assessed and that suitable training takes place?
  
  
  
  

• Are new staff provided with induction training?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• Are training records regularly reviewed and updated?<br> <br> <br> <br>

  Yes

  No

  N/A

• Notes:

• What is the Name(s) of the Line Manger questioned:

• Add notes if required:

• On a scale of 1 - 10 how effective are HFR Solutions Health and Safety arrangements?

  Sign

• Please summarise any recommendations

• Add signature

  Sign

• Date and time of Health and Safety audit completion

  Date

• Add signature

  Sign