Health & Safety Documentation

  • Obligations of employers, workers, etc. Occupational Health and Safety Act

    Section 2(1) Every employer shall ensure, as reasonably practicable for the employer to do so,
    (a) the health and safety of
    (i) workers engaged in work of that employer, and
    (ii) those workers not engaged in the work of that employer but present at the work site at which that work is being
    carried out, and
    (b) that the workers engaged in the work of that employer are aware of their responsibilities and duties under this Act, the regulations and the adopted code.
    (2) Every worker shall, while engaged in an occupation,
    (a) take reasonable care to protect the health and safety of the worker and of other workers present while the worker is
    Working, and
    (b) co-operate with the worker's employer for the purposes of protecting the health and safety of
    (i) the worker
    (ii) other workers engaged in the work of the employer, and
    (iii) other workers not engaged in the work of that employer but present at the work site at which that work is being
    Carried out.

  • Does the company have a written health & safety policy statement?

  • Has the health & safety policy statement been reviewed and updated?

  • Is the health & safety policy statement signed and dated?

  • Is the health & safety policy statement prominently displayed in the workplace?

  • Are the health & safety policy arrangements clearly defined?

  • Are the employees aware of the contents of the health & safety policy statement?

  • Are the employees aware of their responsibilities towards health & safety?

  • Is there a health & safety law poster in the workplace?

  • Are the correct details filled in on the health & safety law poster?

  • Do arrangements exist to ensure that contractors/sub contractors are competent to undertake the work required?

  • Do arrangements exist to ensure that contractors are aware of the company's health & safety policy and safe systems of work relevant to the performance of their work?

  • Do arrangements exist to ensure that contractors possess adequate liability insurance prior to work commencing?

  • Other Observations?

  • Actions required to rectify

Emergency Preparedness

  • Part 7 Emergency Preparedness and Response

    Emergency response plan
    115(1) An employer must establish an emergency response plan for responding to an emergency that may require rescue or evacuation.
    115(2) An employer must involve affected workers in establishing the emergency response plan.
    115(3) Anemployermustensurethatanemergencyresponseplaniscurrent. Contents of plan

    116 An emergency response plan must include the following:
    (a) the identification of potential emergencies;
    (b) proceduresfordealingwiththeidentifiedemergencies;
    (c) the identification of, location of and operational procedures for emergency equipment;
    (d) the emergency response training requirements;
    (e) the location and use of emergency facilities;
    (f) the fire protection requirements;
    (g) thealarmandemergencycommunicationrequirements; (h) the first aid services required;
    (i) procedures for rescue and evacuation;
    (j) the designated rescue and evacuation workers.

    Rescue and evacuation workers
    117(1) An employer must designate the workers who will provide rescue services and supervise evacuation procedures in an emergency.
    117(2) Anemployermustensurethatdesignatedrescueandemergencyworkers are trained in emergency response appropriate to the work site and the potential emergencies identified in the emergency response plan.
    117(3) The training under subsection (2) must include exercises appropriate to the work site that simulate the potential emergencies identified in the emergency response plan.
    117(4) Thetrainingexercisesreferredtoinsubsection(3)mustberepeatedatthe intervals required to ensure that the designated rescue and evacuation workers are competent to carry out their duties.

    Equipment
    118(1) An employer must provide workers designated under section 117 with personal protective clothing and equipment appropriate to the work site and the potential emergencies identified in the emergency response plan.
    118(2) Workers who respond to an emergency must wear and use personal protective clothing and equipment appropriate to the work site and the emergency.

  • Is the Emergency Preparedness on site information up to date?

  • Does everyone understand their role in the program?

  • Is the training effective for the jobs delegated?

  • Are the Emergency drills held and documented on a regular basis?

  • Other observations

  • Actions required to rectify

Risk Assessments/Training

  • Safety Training. Occupational Health & Safety Act

    Section 15
    (1) An employer must ensure that a worker is trained in the safe operation of the equipment the worker is to operate.
    (2) An employer must ensure that the training referred to in subsection (1) includes the following:
    (a) the selection of the appropriate equipment;
    (b) the limitations of the equipment;
    (c) an operators per-use inspection;
    (d) the use of equipment;
    (e) the operators skills required by the manufacturer's specifications for the equipment;
    (f) the basic mechanical and maintenance requirements for the equipment;
    (g) loading and unloading the equipment if doing so is a job requirement ;
    (h) the hazards specific to the operation of the equipment at the work site.
    (3) If a worker may be exposed to a harmful substance at a work site, an employer must
    (a) establish procedures that minimize the worker's exposure to the harmful substance, and
    (b) ensure that a worker who may be exposed to the harmful substance
    (i) is trained in the procedures,
    (ii) applies the training, and
    (iii) is informed of the health hazards associated with exposure to the harmful substance.
    (4) A worker must participate in the training provided by an employer
    (5) A worker must apply the training referred to in subsections (1) and (3)

  • Has a suitable & sufficient general workplace risk assessment been undertaken for the premises?

  • Is the risk assessment regularly reviewed to take into account changes in working practice?

  • Does the risk assessment take special account of vulnerable workers such as young persons, pregnant women and any lone workers?

  • Are employees consulted in the risk assessment process?

  • Are the results of the risk assessments recorded and jointly discussed?

  • Have all employees received induction training and is this documented?

  • Has a training needs analysis been carried out for all employees?

  • Is all health & safety training provided by fully competent personnel?

  • Are training records up to date?

  • Are recorded risk assessments completed for manual handling tasks?

  • Where practicable have efforts been made to eliminate the need for manual handling?

  • Has appropriate employee training in manual handling techniques been provided?

  • Other Observations?

  • Actions required to rectify

Electrical Safety

  • Electrical safety;
    1)Alberta Fire Code Section 2.4.1.1.
    A 1m clearance to combustible materials from electrical panels shall be maintained.
    2)Alberta Fire Code Section 2.4.7.1
    All electrical wiring shall be installed and maintained as to not constitute an undue fire hazard.



  • Are there any broken plugs or outlets?

  • Are there any frayed or damaged cords?

  • Are all fixed wiring installations inspected on a regular basis by a qualified and competent person?

  • Are there any extension cords across the floor?

  • Are there signs of overloading of power boards, power points?

  • Other Observations?

  • Actions required to rectify

Fire Control

  • Alberta Fire Code;
    Section;
    2.8.3.2.1(b) Fire drill frequency: in schools attended by children, total evacuation drills shall be held at least 3 times in each of the fall and spring school terms,
    2.8.3.2.2 The person in charge of a building shall maintain and make available to the fire department a written record of all fire drills held in accordance with this section, showing
    (a) the date of the drill
    (b) the evacuation time, and
    (c) comments and recommendations
    2.8.3.2.(3) The record required by sentence (2) shall be retained in conformance with Article 2.2.1.2 of Division C.
    ( all records must be kept for a minimum of 2 years)
    2.8.2.5.(1) The fire safety plan shall be kept in the building for reference by the fire department, supervisory staff and other personnel.
    (2) The fire safety plan for a building within the scope of Subsection 3.2.6 of Division B of the Alberta Building Code 2006 shall be kept at the central alarm and control facility.

    NFPA 10 Portable Extinguishers

    7.1.2.3 Persons performing inspections shall not be required to be certified.
    7.2.1.2 Fire extinguishers and Class D extinguishing agents shall be inspected either manually or by means of electronic monitoring device/system at
    Intervals not exceeding 31 days.
    7.2.4.1.1 Where manual inspections are conducted, records for manual inspections shall be kept on a tag or label attached to the extinguisher, on an
    Inspection check list maintained on file, or by electronic method.

  • Are fire extinguishers in place & signed?

  • Are the extinguishers checked monthly?

  • Are fire extinguishers within service dates?

  • Are all fire/emergency exit signs in place?

  • Has there been full fire evacuation 3 in the fall and 3 in the spring? Is there documentation?

  • Has a fire risk assessment been carried out?

  • Is the fire risk assessment up to date all actions carried out?

  • Are exits clear of obstructions?

  • Are all fire doors shut but not locked?

  • Is emergency lighting operable?

  • Are staff fire training records up to date?

  • Does fire equipment appear to be in good condition?

  • Other Observations?

  • Actions required to rectify

Walkways, Stairs and Ladders

  • Part 8 Entrances, Walkways, Stairways and Ladders

    119(1) An employer must ensure that every worker can enter a work area safely and leave a work area safely at all times.
    (2) An employer must ensure that a work area’s entrances and exits are in good working order.
    (3) An employer must ensure that a work area’s entrances and exits are free from materials, equipment, accumulations of waste or other obstructions that might endanger workers or restrict their movement.
    (4) An employer must ensure that, if a worker could be isolated from a primary escape route,
    (a) there is a ready, convenient and safe secondary means of escape from the work area, and
    (b) the secondary escape route is readily useable at all times.
    (5) An employer must ensure that all workers are familiar with escape routes from the work area.

    Doors
    120(1) An employer must ensure that doors to and from a work area can be opened without substantial effort and are not obstructed.
    (2) An employer must ensure that a door used to enter or leave an enclosed area that poses a hazard to workers entering the area
    (a) is kept in good working order, and
    (b) has a means of opening it from the inside at all times.

    Stairways
    122(1) An employer must ensure that
    (a) the width of the treads and the height of the rise of a stairway are uniform throughout its length, and
    (b) the treads of a stairway are level.
    (2) An employer must ensure that
    (a) a stairway with 5 or more risers has the appropriate handrail required by this Code, and
    (b) a stairway with open sides has a handrail and an intermediate rail or equivalent safeguard on each open side.

    Ladders — General Restriction on use
    124 An employer must ensure that workers do not use a ladder to enter or leave an elevated or sub‐level work area if the area has another safe and recognizable way to enter or leave it.

    Prohibition on single rail
    125 A person must not make a ladder by fastening cleats across a single rail or post.
    Prohibition on painting
    126(1) Subject to subsection (2), a person must not paint a wooden ladder.
    (2) A wooden ladder may be preserved with a transparent protective coating.

    Use near energized electrical equipment
    127 An employer must ensure that a ladder used during the servicing of energized or potentially energized electrical equipment is made of non‐ conductive material.

  • Are floor areas clean, dry and free from slip/trip hazards?

  • Are walkways kept clear?

  • Are stairs in good condition?

  • Are handrails in place, where required?

  • Are portable ladders in good condition?

  • Are there work areas where fall protection is required?

  • Other Observations?

  • Actions required to rectify

Chemicals (Hazardous/Dangerous Substances)

  • Occupational Health and Safety Code; Chemical Hazards

    Labelling of Chemicals
    Part 29 section 403(2)
    An employer must ensure that a laboratory sample brought into the laboratory is packaged in a container that has a label with the following
    Information printed on it:
    (a) the product identifier
    (b) the chemical identity or generic chemical identity of an ingredient of the controlled product
    (c) the name of the supplier or person providing the sample
    (d) the emergency telephone number of the person providing the sample
    (e) the statement "Hazardous Laboratory Sample. For hazardous information or emergency call," followed by the emergency telephone number of the person providing the sample.

    Emergency baths,showers,eye wash equipment
    Part 4 section 24
    If a worker is present at a work site where chemicals harmful to the eyes or skin are used, the employer must ensure that the worker has
    Immediate access at the work site to emergency baths, showers, eye wash equipment or other equipment appropriate for the potential level
    of exposure.

    Storage of harmful substances
    Part 4 section 27
    An employer must ensure that harmful substances used at a work site
    (a) is clearly identified, or its container is clearly identified, and
    (b) is used and stored in such a way that the use or storage is not a hazard to workers.

  • Is there access to MSDS for all chemical products used?

  • Are the MSDS's easily accessible and up to date? All MSDS'S must be updated every 3 years.

  • Are all products labeled correctly

  • Have risk assessments been completed for hazardous substances?

  • Are all acids and bases in approved cabinets and secured?

  • Are flammable substances stored in small quantities in a fire proof cabinet?

  • Have all employees that are using Controlled products had adequate training to use them?

  • Are the eye wash / emergency showers present and working?

  • Are there records of eye wash/ emergency shower testing?

  • Other Observations?

  • Actions required to rectify

First Aid/Accident Reporting & Investigations

  • Occupational Health and Safety Code;

    Providing services, supplies, equipment
    178(1) An employer must provide first aid services, supplies and equipment and provide a first aid room in accordance with the applicable requirements of Schedule 2, Tables 3 to 7 or an acceptance from the Director of Medical Services.

    Location of first aid
    179 An employer and prime contractor must
    (a) ensure that first aid services, first aid equipment, supplies and the first aid room required by this Code are
    (i) located at or near the work site they are intended to serve, and (ii) available and accessible during all working hours;
    (b) ensurethatfirstaidequipmentandsuppliesare
    (i) maintained in a clean, dry and serviceable condition,
    (ii) contained in a material that protects the contents from the environment, and
    (iii)clearly identified as first aid equipment and supplies;
    (c) post, at conspicuous places at the work site, signs indicating the location of first aid services, equipment and supplies or, if posting of signs is not practicable, ensure that each worker knows the location of first aid services, equipment and supplies; and
    (d) ensure that an emergency communication system is in place for workers to summon first aid services.

    First aid providers
    181(1) An employer must ensure that the number of first aiders at a work site and their qualifications and training comply with Schedule 2, Tables 5, 6 or 7.
    (2) An employer must ensure that the first aiders at a work site have successfully completed a first aid training course approved by a Director of Medical Services and hold a valid certificate in first aid.

    Record of injury or illness
    183(1) An employer must record every acute illness or injury that occurs at the work site in a record kept for the purpose as soon as is practicable after the illness or injury is reported to the employer.
    (2) A record under subsection (1) must include the following:
    (a) the name of the worker;
    (b) the name and qualifications of the person giving first aid;
    (c) a description of the illness or injury;
    (d) the first aid given to the worker;
    (e) the date and time of the illness or injury;
    (f) the date and time the illness or injury was reported;
    (g) where at the work site the incident occurred;
    (h) the work‐related cause of the incident, if any.
    (3) The employer must retain the records kept under this section for three years from the date the incident is recorded.

  • Has an assessment been made to establish the first aid requirements for the company?

  • Is there a list of first aider's and emergency contact numbers displayed?

  • Is there a first aid kit/cabinet available and accessible?

  • Are employees aware of location of first aid kit?

  • Is the first aid kit adequately stocked?

  • Are first aid records kept in order?

  • Are detailed accident investigation records kept?

  • Have there been any reportable accidents recently?

  • Are there accident/incident/near miss reports?

  • Other Observations?

  • Actions required to rectify

IA shop Equipment

  • Occupational Health and Safety Code

    Part 2 Hazard Assessment, Elimination and Control

    7(1) An employer must assess a work site and identify existing and potential hazards before work begins at the work site or prior to the construction of a new work site.
    7(2) An employer must prepare a report of the results of a hazard assessment and the methods used to control or eliminate the hazards identified.
    7(3) An employer must ensure that the date on which the hazard assessment is prepared or revised is recorded on it.
    7(4) An employer must ensure that the hazard assessment is repeated
    (a) at reasonably practicable intervals to prevent the development of unsafe and unhealthy working conditions,
    (b) when a new work process is introduced,
    (c) when a work process or operation changes, or
    (d) before the construction of significant additions or alterations to a work site.
    7(5) A prime contractor must ensure that any employer on a work site is made aware of any existing or potential work site hazards that may affect that employer’s workers.

    Worker participation
    8(1) An employer must involve affected workers in the hazard assessment and in the control or elimination of the hazards identified.
    8(2) An employer must ensure that workers affected by the hazards identified in a hazard assessment report are informed of the hazards and of the methods used to control or eliminate the hazards.
    Hazard elimination and control
    9(1) If an existing or potential hazard to workers is identified during a hazard assessment, an employer must take measures in accordance with this section to
    (a) eliminate the hazards, or
    (b) if elimination is not reasonably practicable, control the hazard.

    Part 6 Cranes, Hoists and Lifting Devices
    General Requirements Application

    59(1) This Part applies to lifting devices, including cranes and hoists, with a rated load capacity of 2000 kilograms or more.
    59(4) Despite subsection (1), an employer must ensure that a lifting device with a rated load capacity of less than 2000 kilograms has the rated load capacity of the equipment shown on the equipment.

    Identification of components
    61 An employer must ensure that all major structural, mechanical and electrical components of a lifting device are permanently and legibly identified as being component parts of a specific make and model of lifting device.

    Rated load capacity
    62(1) An employer must ensure that a lifting device has a plate or weatherproof label permanently secured to it that legibly shows
    (a) the manufacturer’s rated load capacity,
    (b) the manufacturer’s name, and
    (c) the model, serial number and year of manufacture or shipment date.

    Log books
    65(1) An employer must set up a paper or electronic log book for each lifting device at a work site.
    65(2) The employer must ensure that
    (a) the log book is readily available for inspection by an officer at anytime,

    Part 9 Fall Protection

    General protection
    139(1) Subject to subsections (3) through (8), an employer must ensure that a worker is protected from falling at a temporary or permanent work area if a worker may fall
    (a) a vertical distance of 3 metres or more,
    (b) a vertical distance of less than 3 metres if there is an unusual possibility of injury, or
    (c) into or onto a hazardous substance or object, or through an opening in a work surface.

    Part 22 Safeguards
    310(2) An employer must provide safeguards if a worker may accidentally, or through the work process, come into contact with
    (a) moving parts of machinery or equipment
    (b) points of machinery or equipment at which material is cut, shaped or bored,
    (c) surfaces with temperatures that may cause skin to freeze, burn or blister,
    (d) energized electrical cables,
    (e) debris, material or objects thrown from machinery or equipment,
    (f) material being fed into or removed from process machinery or equipment,
    (g) machinery or equipment that may be hazardous due to its operation, or
    (h) any other hazard.

    Tampering with safeguards
    311(1) A person must not remove a safeguard from a machine that is operating if the safeguard is not designed to be removed when the machine is operating.
    311(2) A person must not remove a safeguard or make it ineffective unless removing it or making it ineffective is necessary to perform maintenance, tests, repairs, adjustments or other tasks on equipment.
    311(3) If a worker removes a safeguard or makes it ineffective, the worker must ensure that
    (a) alternative protective measures are in place until the safeguard is replaced,
    (b) the safeguard is replaced immediately after the task is completed, and
    (c) the safeguard functions properly once replaced.

  • Is all lifting equipment (e.g. Lift trucks, hoists lifts etc) subject to regular testing by a competent person?

  • Are current inspection certificates available for all lifting devices?

  • Have students and employees had suitable & sufficient training in the use of their work equipment?

  • Are all safety guards in place and used

  • Is there a need for fall protection?

  • Is the fall protection system certified and maintained?

  • Are all persons trained in fall protection that will be using the system?

  • Is all work equipment identified and in good condition and suitable for use?

  • Other Observations?

  • Actions required to rectify

General Housekeeping

  • Part 12 General Safety Precautions

    Housekeeping
    185 An employer must ensure that a work site is kept clean and free from materials or equipment that could cause workers to slip or trip.

    Lighting
    186(1) An employer must ensure that lighting at a work site is sufficient to enable work to be done safely.

    Pallets and storage racks
    187(1) An employer must ensure that pallets used to transport or store materials or containers are loaded, moved, stacked, arranged and stored in a manner that does not create a danger to workers.

    Part 8 Entrances, Walkways, Stairways and Ladders

    119(1) An employer must ensure that every worker can enter a work area safely and leave a work area safely at all times.
    119(2) An employer must ensure that a work area’s entrances and exits are in good working order.
    119(3) An employer must ensure that a work area’s entrances and exits are free from materials, equipment, accumulations of waste or other obstructions that might endanger workers or restrict their movement.
    119(4) An employer must ensure that, if a worker could be isolated from a primary escape route,
    (a) there is a ready, convenient and safe secondary means of escape from the work area, and
    (b) the secondary escape route is readily useable at all times.
    119(5) An employer must ensure that all workers are familiar with escape routes from the work area.

  • Are work areas clear of rubbish?

  • Are items not in use stored appropriately?

  • Are bins full & overflowing?

  • Is there evidence of general clutter?

  • Are all the recycling bins emptied on a regular schedule?

  • Is there any signs of pest infestation due to cleanliness?

  • Other Observations?

  • Actions required to rectify

Office Safety

  • OCCUPATIONAL HEALTH AND SAFETY ACT

    Obligations of employers, workers, etc.
    2(1) Every employer shall ensure, as far as it is reasonably practicable for the employer to do so,
    (a) the health and safety of
    (i) workers engaged in the work of that employer, and
    (ii) those workers not engaged in the work of that employer but present at the work site at which that work is being carried out, and
    (b) that the workers engaged in the work of that employer are aware of their responsibilities and duties under this Act, the regulations and the adopted code.
    (2) Every worker shall, while engaged in an occupation,
    (a) take reasonable care to protect the health and safety of the worker and of other workers present while the worker is working, and
    (b) co-operate with the worker’s employer for the purposes of protecting the health and safety of
    (i) the worker,
    (ii) other workers engaged in the work of the employer, and
    (iii) other workers not engaged in the work of that employer but present at the work site at which that work is being carried out.

  • Are recorded risk assessments completed for workstations of display screen users?

  • Are work station layouts suitable?

  • Is lighting adequate for work tasks?

  • Are light fittings clean and in good condition?

  • Are diffuser covers in place and securely fixed where required?

  • Is furniture appropriate and sound?

  • Is heating and air conditioning maintained?

  • Is the office clean and tidy?

  • Are floor coverings sound?

  • Is there adequate ventilation around photocopiers?

  • Are filing cabinets drawers kept closed when not in use?

  • Other Obsevations?

  • Actions required to rectify

Storage

  • Occupational Health and Safety Code 2009

    Pallets and storage racks
    187(1) An employer must ensure that pallets used to transport or store materials or containers are loaded, moved, stacked, arranged and stored in a manner that does not create a danger to workers.
    187(2) Anemployermustensurethatracksusedtostorematerialsorequipment
    (a) are designed, constructed and maintained to support the load placed on them, and
    (b) are placed on firm foundations that can support the load.
    187(3) A worker must report any damage to a storage rack to an employer as quickly as is practicable.
    187(4) The employer and the workers at a work site must take all reasonable steps to prevent storage racks from being damaged to the extent that their integrity as structures is compromised.

    Securing equipment and materials
    189 If a worker may be injured if equipment or material is dislodged, moved, spilled or damaged, both the employer and the worker must take all reasonable steps to ensure the equipment or material is contained, restrained or protected to eliminate the potential danger.

  • Are materials stored so they will not fall?

  • Are materials stored so that good manual handling practices can be applied, therefore safe retrieval?

  • Are storage racks/cupboards in sound condition, not overloaded?

  • Are racks free from projection, sharp edges?

  • Are incompatible hazard substances segregated?

  • Actions required to rectify

  • Other Observations?

Opportunity for Improvement

  • Signature of client

  • Signature of auditor

  • Corrective Actions

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