Audit
Group:
Meeting Name:
- Convention
- Conference/Seminar
- Professional/Business
- Consumer
- Committee/Board
- Incentive
- City-wide
- Trade Show
- Special Event
- Other
Number of Days:
Date(s) Flexible?
Day Pattern Flexible?
Meeting Planner:
Planner’s Company (if different than group’s):
Planner’s Phone:
Planner’s FAX:
Planner’s E-mail
Property Name:
Phone:
FAX:
Property Website Address:
AAA Rating (Diamonds):
Mobil Rating (Stars):
Add airports.
Airport Name:
Distance from Hotel:
Complimentary Transportation?
Approximate Taxi Fare:
- Hotel
- Resort
- Downtown
- Airport
- Suburban
- Conference Center
- Convention Center
- Restaurant/Banquet Facility
- Other
Number of Hotel Sleeping Rooms:
Rooms with Double Beds:
Rooms with King Beds:
Rooms with Twin Beds:
Non-Smoking Rooms:
Number of Restaurants :
Number of Lounges:
Construction Planned?
ADA Compliant?
Single:
Double:
Suite:
Single:
Double:
Suite:
Complimentary Rooms ($)
Per night
Cumulative
Plus Over and Above:
Room Tax (%) plus additional per night, if applicable:
Room Tax ($)
Enter day.
Number of Rooms:
Days Out:
Rates available after cut-off date:
Work Space/Desk:
Dataport:
Sitting Area:
Space Available on requested dates?
Set-Up Charges ($)
Room Rental Charge ($)
Full Breakfast $/person
Continental Breakfast $/person
Dinner $/person
Lunch $/person
Coffee $/person
Tax (%)
Service Charge (%)
Guarantees needed by (days)
Overset guarantee by (%)
In-house audio/visual company:
Exclusive?
Slide projector ($)
Overhead projector ($)
Screen ($)
Labor rates ($)
Data projector ($)
Union Rules?
Business Center?
Parking?
Fitness Center?
Golf on Premises?
Pool?
Tennis on Premises?
Charge ($)
Percent (%)
Required amount ($)
Sleeping Room Expenses ($)
Food & Beverage Expenses ($)
A/V & Other Equipment Expenses ($)
Travel Expenses ($)
Meeting Room Expenses ($)
Other Meeting Expenses ($)
TOTAL ESTIMATED EXPENSES ($)
NOTES:
