Audit

MEETING

Group:

Address:

Meeting Name:

Type of Meeting:

Meeting Date(s)
From:
To:

Number of Days:

Date(s) Flexible?

Alternative Dates:

Day Pattern Flexible?

Alternative Pattern:

Meeting Planner:

Planner’s Company (if different than group’s):

Planner’s Address (if different than group’s):

Planner’s Phone:

Planner’s FAX:

Planner’s E-mail

PROPERTY

Property Name:

Property Address:

Phone:

FAX:

Property Website Address:

AAA Rating (Diamonds):

Mobil Rating (Stars):

Add airports.

Airport

Airport Name:

Distance from Hotel:

Complimentary Transportation?

Approximate Taxi Fare:

Type of Property?

Number of Hotel Sleeping Rooms:

Rooms with Double Beds:

Rooms with King Beds:

Rooms with Twin Beds:

Non-Smoking Rooms:

Number of Restaurants :

Number of Lounges:

Construction Planned?

What?

When?

ADA Compliant?

Why not?

Rate the following: (1 poor – 5 average – 10 superior)
Lobby Decor:
Lobby Condition/Cleanliness:
Restaurant(s) Condition/Cleanliness:
Lobby Seating/Location:
Restaurant(s) Menu Selection/Pricing:
Restaurant(s) Food Quality:
Public Restrooms Condition/Cleanliness:
Public Restrooms Proximity:
Lobby Decor:
Lobby Seating/Location:
Adequate Security:
Restaurant(s) Décor:
Overall Rating:
Adequate Fire Safety:
SLEEPING ROOMS
Group Rate ($)

Single:

Double:

Suite:

Rack Rate ($)

Single:

Double:

Suite:

Complimentary Rooms ($)

Per night

Cumulative

Plus Over and Above:

Room Tax (%) plus additional per night, if applicable:

Room Tax ($)

Room Block by Day:

Enter day.

Day
Date:

Number of Rooms:

Cut-Off Date:

Days Out:

Rates available after cut-off date:

Work Space/Desk:

Dataport:

Sitting Area:

Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Meeting Space:
Condition/Cleanliness:
Decor:
General Amenities:
Bathroom Condition/Cleanliness:
Square Footage of Room:
Overall Rating
Bathroom Amenities:
MEETING ROOMS

Space Available on requested dates?

Set-Up Charges ($)

Room Rental Charge ($)

Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Sleeping Rooms:
Soundproofing:
Condition/Cleanliness:
Ceiling Height:
Lighting:
Décor:
Sound System:
Equipment (e.g. tables, chairs):
Elevators number/proximity:
Heating/Ventilation:
Public Telephones number/proximity:
Restroom cleanliness:
Overall Rating :
Restroom proximity:
FOOD & BEVERAGE
Approximate Cost for:

Full Breakfast $/person

Continental Breakfast $/person

Dinner $/person

Lunch $/person

Coffee $/person

Tax (%)

Service Charge (%)

Guarantees needed by (days)

Overset guarantee by (%)

Rate the following: (1 poor – 5 average – 10 superior)
Presentation:
Menu Prices:
Menu Selections :
Willing to Divert from Menu:
Overall Rating:
Creativity:
AUDIO/VISUAL

In-house audio/visual company:

Exclusive?

Slide projector ($)

Overhead projector ($)

Screen ($)

Labor rates ($)

Data projector ($)

Union Rules?

What are the requirements?

Rate the following: (1 poor – 5 average – 10 superior)
Equipment availability:
Equipment price :
Equipment condition :
Overall Rating:
SERVICE & AMENITIES

Business Center?

Hours:

Parking?

Cost per day ($)

Fitness Center?

Complimentary for guests?

Cost per day ($)

Golf on Premises?

Pool?

Type?

Tennis on Premises?

Rate the following: (1 poor – 5 average – 10 superior)
Overall Rating:
FACILITY POLICIES
Cancellation Penalty by:

Charge ($)

Attrition Penalty by:

Percent (%)

Deposit by:

Required amount ($)

ESTIMATED EXPENSES OF MEETING FOR THIS SITE

Sleeping Room Expenses ($)

Food & Beverage Expenses ($)

A/V & Other Equipment Expenses ($)

Travel Expenses ($)

Meeting Room Expenses ($)

Other Meeting Expenses ($)

TOTAL ESTIMATED EXPENSES ($)

NOTES: