Information

  • Site Inspection Date

  • Completed by

MEETING

  • Group:

  • Address:
  • Meeting Name:

  • Type of Meeting:

Meeting Date(s)

  • From:

  • To:

  • Number of Days:

  • Date(s) Flexible?

  • Alternative Dates:

  • Day Pattern Flexible?

  • Alternative Pattern:

  • Meeting Planner:

  • Planner’s Company (if different than group’s):

  • Planner’s Address (if different than group’s):
  • Planner’s Phone:

  • Planner’s FAX:

  • Planner’s E-mail

PROPERTY

  • Property Name:

  • Property Address:
  • Phone:

  • FAX:

  • Property Website Address:

  • AAA Rating (Diamonds):

  • Mobil Rating (Stars):

  • Add airports.

  • Airport
  • Airport Name:

  • Distance from Hotel:

  • Complimentary Transportation?

  • Approximate Taxi Fare:

  • Type of Property?

  • Number of Hotel Sleeping Rooms:

  • Rooms with Double Beds:

  • Rooms with King Beds:

  • Rooms with Twin Beds:

  • Non-Smoking Rooms:

  • Number of Restaurants :

  • Number of Lounges:

  • Construction Planned?

  • What?

  • When?

  • ADA Compliant?

  • Why not?

Rate the following: (1 poor – 5 average – 10 superior)

  • Lobby Decor:

  • Lobby Condition/Cleanliness:

  • Restaurant(s) Condition/Cleanliness:

  • Lobby Seating/Location:

  • Restaurant(s) Menu Selection/Pricing:

  • Restaurant(s) Food Quality:

  • Public Restrooms Condition/Cleanliness:

  • Public Restrooms Proximity:

  • Lobby Decor:

  • Lobby Seating/Location:

  • Adequate Security:

  • Restaurant(s) Décor:

  • Overall Rating:

  • Adequate Fire Safety:

SLEEPING ROOMS

Group Rate ($)

  • Single:

  • Double:

  • Suite:

Rack Rate ($)

  • Single:

  • Double:

  • Suite:

  • Complimentary Rooms ($)

  • Per night

  • Cumulative

  • Plus Over and Above:

  • Room Tax (%) plus additional per night, if applicable:

  • Room Tax ($)

Room Block by Day:

  • Enter day.

  • Day
  • Date:

  • Number of Rooms:

  • Cut-Off Date:

  • Days Out:

  • Rates available after cut-off date:

  • Work Space/Desk:

  • Dataport:

  • Sitting Area:

Rate the following: (1 poor – 5 average – 10 superior)

  • Proximity to Meeting Space:

  • Condition/Cleanliness:

  • Decor:

  • General Amenities:

  • Bathroom Condition/Cleanliness:

  • Square Footage of Room:

  • Overall Rating

  • Bathroom Amenities:

MEETING ROOMS

  • Space Available on requested dates?

  • Set-Up Charges ($)

  • Room Rental Charge ($)

Rate the following: (1 poor – 5 average – 10 superior)

  • Proximity to Sleeping Rooms:

  • Soundproofing:

  • Condition/Cleanliness:

  • Ceiling Height:

  • Lighting:

  • Décor:

  • Sound System:

  • Equipment (e.g. tables, chairs):

  • Elevators number/proximity:

  • Heating/Ventilation:

  • Public Telephones number/proximity:

  • Restroom cleanliness:

  • Overall Rating :

  • Restroom proximity:

FOOD & BEVERAGE

Approximate Cost for:

  • Full Breakfast $/person

  • Continental Breakfast $/person

  • Dinner $/person

  • Lunch $/person

  • Coffee $/person

  • Tax (%)

  • Service Charge (%)

  • Guarantees needed by (days)

  • Overset guarantee by (%)

Rate the following: (1 poor – 5 average – 10 superior)

  • Presentation:

  • Menu Prices:

  • Menu Selections :

  • Willing to Divert from Menu:

  • Overall Rating:

  • Creativity:

AUDIO/VISUAL

  • In-house audio/visual company:

  • Exclusive?

  • Slide projector ($)

  • Overhead projector ($)

  • Screen ($)

  • Labor rates ($)

  • Data projector ($)

  • Union Rules?

  • What are the requirements?

Rate the following: (1 poor – 5 average – 10 superior)

  • Equipment availability:

  • Equipment price :

  • Equipment condition :

  • Overall Rating:

SERVICE & AMENITIES

  • Business Center?

  • Hours:

  • Parking?

  • Cost per day ($)

  • Fitness Center?

  • Complimentary for guests?

  • Cost per day ($)

  • Golf on Premises?

  • Pool?

  • Type?

  • Tennis on Premises?

Rate the following: (1 poor – 5 average – 10 superior)

  • Overall Rating:

FACILITY POLICIES

  • Cancellation Penalty by:

  • Charge ($)

  • Attrition Penalty by:

  • Percent (%)

  • Deposit by:

  • Required amount ($)

ESTIMATED EXPENSES OF MEETING FOR THIS SITE

  • Sleeping Room Expenses ($)

  • Food & Beverage Expenses ($)

  • A/V & Other Equipment Expenses ($)

  • Travel Expenses ($)

  • Meeting Room Expenses ($)

  • Other Meeting Expenses ($)

  • TOTAL ESTIMATED EXPENSES ($)

  • NOTES:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.