ICE RM - Commercial Property Survey

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General business details

• Time commenced

  Date

• Estimated annual turnover (if applicable to survey)

• Number of staff including directors ( if applicable to survey)

Construction

• What are the walls made of

  Select Brick concrete tilt slab metal weatherboard sandwhich panels timber

  • Brick
  • concrete
  • tilt slab
  • metal
  • weatherboard
  • sandwhich panels
  • timber

• What is the ground floor made of?

  Select Concrete floating timber on concrete slab timber on foundations timber on raised piers dirt

  • Concrete
  • floating timber on concrete slab
  • timber on foundations
  • timber on raised piers
  • dirt

• What is the upper floor made of

  Concrete

  floating timber on concrete slab

  timber on foundations

  timber on raised piers

  n/a

• What are the stairs made of?

  Timber

  steel

  concrete

  n/a

• What is the age of the building

• Photo of the front of the building

  Media

• Photo of the left of the building (standing from the front of the building looking toward the rear of the property)

  Media

• Photo of the right of the building (standing from the front of the building looking toward the rear of the property)

  Media

• Photo of the rear of the building

  Media

Housekeeping and external risk questions

• Are all roof gutters free from debris and free flowing?

  Yes

  No

  N/A

• Are all roof downpipes connected to a drain system, unblocked and free flowing?

  Yes

  No

  N/A

• Is there any evidence of lime, moss, or calcium buildup on the external walls or ground around the premise which may indicate a long term water flow problem with guttering or drainage?

  Yes

  No

  N/A

• Photo of any potential drainage risks

  Media

• Photo of any potential drainage risks

  Media

• Is there any evidence of smoking adjacent to the building, check gardens and directly outside staff exits?

  Yes

  No

  N/A

• Where there are truck deliveries or pickups; is there a designated turning area and is it sufficient? I.e. is there any evidence of impact damage to the building perhaps by a delivery vehicle or garbage truck or tyre marks through the dirt or garden off the concrete?

  Yes

  No

  N/A

• Are bollards installed in delivery areas to mitigate risk of impact damage?

  Yes

  No

  N/A

• How frequently is the waste removed from the location

  Daily

  weekly

  fortnightly

  monthly

  as needed

• What is the distance of the waste area to the main building?

• Are any pallets or flammable items stored against or adjacent to the building?

  Yes

  No

  N/A

• A photograph of the waste storage area

  Media

Locale risks

• What is the occupation and distance to the neighbouring building (left)

• What is the occupation and distance to the neighbouring building (right)

• What is the occupation and distance to the neighbouring building (rear)

• Type of location

  Select Industrial unit complex freestanding in industrial or commercial park suburban road main road strip of shops with street frontage multi tenure office block multi tenure shopping mall or arcade secure shopiping centre (westfield etc)

  • Industrial unit complex
  • freestanding in industrial or commercial park
  • suburban road
  • main road
  • strip of shops with street frontage
  • multi tenure office block
  • multi tenure shopping mall or arcade
  • secure shopiping centre (westfield etc)

• Are there any immediate neighbours or businesses in the same complex that have a late friday or saturday trading hours such as dominos, kfc, mcdonalds etc

  Yes

  No

  N/A

• Is there any graffiti or other evidence of a high pass through pedestrian traffic such as general rubbish buildup like drink bottles, snack foods or mcdonalds wrappers?

  Yes

  No

  N/A

• Photo of any graffiti

  Media

• Notes

• Crude site map

  Drawing

Carparks

• How many car park spaces are there?

• Is each car space clearly marked and well defined?

  Yes

  No

  N/A

• Is the surface of the car park ashphalt or concrete ?

  Yes

  No

  N/A

• Is the car park surface in good condition with no pot holes or divets that may cause scratches to cars or trip hazards to pedestrians?

  Yes

  No

  N/A

• Are all handrails or balustrades in good condition solidly fixed into the ground or walls?

  Yes

  No

  N/A

• Does the car park have sufficient drainage?

  Yes

  No

  N/A

• Are the drains of the car park free free flowing and unlikely to be blocked by organic growth such as weeds or dirt buildup?

  Yes

  No

  N/A

• Notes on the carpark

• Photo of the carpark

  Media

Fire safety

• Are there monitored heat or smoke alarms hardwired at the site<br>

  Yes

  No

  N/A

• Did the site have extinguishers

  Yes

  No

  N/A

• What type of extinguisher was present?

  Select Co2 a b powder water foam wet chemical vapourising liquid

  • Co2
  • a b powder
  • water
  • foam
  • wet chemical
  • vapourising liquid

• What was the date of last service?

• Photo of extinguisher or the service tag

  Media

• Does the site have hose reels?

  Yes

  No

  N/A

• Does the site have a hydrant point?

  Yes

  No

  N/A

• What is the distance to the nearest fire station if known

• Does the site have single source sprinklers?

  Yes

  No

  N/A

• Does the site have dual source sprinklers? Mains and a backup supply?

  Yes

  No

  N/A

• Was there an escape plan on the wall?

  Yes

  No

  N/A

• Photo of the fire safety or evacuation plans

  Media

• Has the business conducted a fire drill or emergency evacuation drill in past 12 months

  Yes

  No

  N/A

• Were there any obstructions blocking free access to equipment or fire exits

  Yes

  No

  N/A

• Are emergency exits marked with correct signage?

  Yes

  No

  N/A

• Other fire safety notes

Security measures

• Describe door security

• Describe window security

• Type of alarm system

  Select None local back to home back to monitored company (b2b) b2b with gsm phone backup b2b with securitel line

  • None
  • local
  • back to home
  • back to monitored company (b2b)
  • b2b with gsm phone backup
  • b2b with securitel line

• Described security guard useage

• Does the business utilise CCTV

  Yes

  No

  N/A

• Is there a 2m high full perimiter fence

  Yes

  No

  N/A

• Does the business have bollards or other ram raid prevention measures?

  Yes

  No

  N/A

• Is there after hours security lighting

  Yes

  No

  N/A

• Other security notes

Office risk questions

• Does this section apply?

  Yes

  No

  N/A

• Was there evidence of PAT testing and tagging?

  Yes

  No

  N/A

• Was there any evidence of the use of power leads, double or multi point adapter boards?

  Yes

  No

  N/A

• Do any power leads, extension cables, or powerboards cross over walkways which may present a tripping hazard?

  Yes

  No

  N/A

• Where there is use of multi point adapter boards, are they surge protected and to what voltage or surge level?

• Was there a server for the office?

  Yes

  No

  N/A

• Is the server isolated within a temperature controlled environment?

  Yes

  No

  N/A

• Is it secured by UPS systems that have been tested within the last 3 months?

  Yes

  No

  N/A

• Is there any evidence of water damage to the ceiling nearby to the server?

  Yes

  No

  N/A

• Other notes about the office

• Photo of the server room if applicable

  Media

• General photo of the office or reception

  Media

Commercial kitchen risks

• Is there deep frying?

  Yes

  No

  N/A

• Are fryers thermostatically controlled with an automatic shut off?

  Yes

  No

  N/A

• What is the total capacity of fryers in litres?

• Does the business use wok cooking?

  Yes

  No

  N/A

• What is the total number of wok burners?

• Is the cooking or deep frying area protected by an automatic fire retardant or foam supression system such as the ANSUL system?

  Yes

  No

  N/A

• Is there a readily accesible fire blanket in the kitchen?

  Yes

  No

  N/A

• Are the extinguishers in the kitchen the correct type for oil or cooking fires?

  Yes

  No

  N/A

• Describe the condition of the floor with respect to oily, wet, or slippery floors in the kitchen area

• Is there an emergency exit?

  Yes

  No

  N/A

• Is the exit free from rubbish or stock, easy to open and escape on both sides of the exit (check if locked and external access to door)

  Safe

  At Risk

  N/A

• Other notes about the kitchen

• General Photo of the kitchen area

  Media

• Photo of the deep fryers or wok area

  Media

• Photo of the waste storage area

  Media

Internal storage, warehousing and mobile machinery use

• Describe the goods normally stored in the warehouse or storage area. Include details of packaging especially if flammable or prome to water damage

• Indicate the primary type of storage methods used

  Select Unorganised ground storage (where ever it fits!) unorganised ground storage on pallets or racks marked or defined ground level storage directly onto the ground marked or defined ground level storage on pallets or racks shelving under 6m shelving over 6m

  • Unorganised ground storage (where ever it fits!)
  • unorganised ground storage on pallets or racks
  • marked or defined ground level storage directly onto the ground
  • marked or defined ground level storage on pallets or racks
  • shelving under 6m
  • shelving over 6m

• What is the distance between the sprinkler system heads and the maximum storage height approx in metres

• Has the storage height clearence been confirmed and verified as safe by external fire inspectors or advisors?

  Yes

  No

  N/A

• Are the storage shelving units securely fastened to the floor or walls to prevent tipping?

  Yes

  No

  N/A

• Are storage areas clean and tidy?

  Yes

  No

  N/A

• Are all walkways and work areas clean and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

• Is a forklift, pallet jack, scissor lift, or any other similar mobile plant used in the warehouseor storage area?

  Yes

  No

  N/A

• Are such mobile plant registered with conditional registration plates?

  Yes

  No

  N/A

• Do such plant have light and sirens employed to warm other nearby workers?

  Yes

  No

  N/A

• Are there defined areas in which the machinery can be used with marked visual indicators on the floor to indicate the use of machinery in the area for the safety of other workers and visitors and to protect stored stock from impact damage?

  Yes

  No

  N/A

• Notes

Flammables and hazardous goods storage

• Is the storage internal or external?

  Internal

  external

• Describe the storage area, include details about whether it is isolated, ventilation of the area, construction of area, and security of area

• Is the storage unit AS(1940:2004) compliant?

  Yes

  No

  N/A

• Describe the type of flammabe gasses stored, the use or purpose of the gas, and the quantity or volume of the gas

• Describe the type of flammable liquids stored, the use or purpose of the liquid, and the quantity or volume of the liquid stored

• Describe the type of hazardous gases, liquids or goods stored, the purpose, and the quantity stored

• Are all areas correctly signposted with clean visable signage?

  Yes

  No

  N/A

• Is there any evidence of smoking nearby the flammable or hazardous storage areas?

  Yes

  No

  N/A

• Flammable gas storage

  Media

• Flammable liquid storage

  Media

• Hazardous item storage

  Media

• Notes

Electronics and machinery

• Please indicate type of Electrical switchboard or mains system that best describes the system in use at the location

  Select External (enclosed) external (open) Internal (enclosed) Internal (open) analogue or aged system modern or digital system

  • External (enclosed)
  • external (open)
  • Internal (enclosed)
  • Internal (open)
  • analogue or aged system
  • modern or digital system

• Photo of the electrical mains board

  Media

• Is the power mains or switchboard protected by a UPS

  Yes

  No

  N/A

• Does the premise have a manually started generator?

  Yes

  No

  N/A

• Does the business or occupier have access and training sufficient enough to turn on the generator if manual?

  Yes

  No

  N/A

• Does the premise have an automatic generator power system?

  Yes

  No

  N/A

• When was the generator system last serviced and tested?

• What type of fuel is used in the generator?

  Solar backup

  gas

  diesel

  petrol

• What is the total number of overhead cranes, elevators, lifts and hoists?

• What is the total number of escalators, travellators, or conveyor belts in use?

• Are there any cold or freezer rooms that have been installed within a room?

• Other than the cold rooms above, Are there any temperature controlled environments or rooms, what is the total mumber of areas and an approximate total floorspace %

• Describe the Space heating or cooling?

• Notes

Manufacturing risks - timber works

• Does the manufacturing involve any timber works?

  Yes

  No

  N/A

• Are all cutting and sanding units fitted with or within operational distance of an atmospheric dust extraction system?

  Yes

  No

  N/A

• Are all equipment safety guards or rails present and in use?

  Yes

  No

  N/A

• Are operator safety zones marked or installed around each machine, and staff trained to understand the maximum number of workers in each zone?

  Yes

  No

  N/A

• Photo of workshop

  Media

• Photo of dust extraction system

  Media

Manufacturing risks - welding, powdercoating, and soldering

• Does the manufacturing involve hotworks (engineering including welding or soldering)

  Yes

  No

  N/A

• Are welding bays installed with firewalls?

  Yes

  No

  N/A

• Is there an extinguisher present in each bay?

  Yes

  No

  N/A

• Are spot checks undertaken prior to leaving every day to ensure there are no embers or risk of flare ups?

  Yes

  No

  N/A

• Photo of workshop

  Media

Manufacturing risks - plastics, rubber or fibreglass

• Is heat moulding or cutting used in the manufacturing process?

  Yes

  No

  N/A

• What is the maximum temperature used?

• Describe the processes that involve plastics in general terms

• Describe the fibreglass processes in general terms

• Describe the processes that involve rubber or foam in general terms

• Photo of workshop

  Media

Manufacturing risks- painting, spraying, lacquering

• What type of spraybooth or spray facility is used?

  None n/a

  Open air (outside)

  open air (inside)

  partially enclosed

  fully enclosed spray room or booth

• What type of goods are sprayed or manufactured in this area?

• Photo of spray booth

  Media

Manufacturing risks other

• Does the business cut, shape, or manufacture glass or glass products?

  Yes

  No

  N/A

• Photo of workshop

  Media

• Manufacturing risk notes

Completion

• Name of surveyor

• Signature of surveyor

  Sign

• Name of client

• Position in company

• Signature of client

  Sign

• Time completed

  Date